Preble County, Ohio
County Commissioners
April 11, 2011
Meeting audio and review
Three Commissioners in attendance
I. OPEN MEETING
II. CALL OF ROLL
III. PLEDGE OF ALLEGIANCE
IV. PRAYER
V. APPROVAL OF MINUTES
NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE APRIL 4TH REGULAR SESSION MEETING
End 2.30 minute mark on CD – 588 KB
VI. PUBLIC COMMENTS
Barbara Willis asks for copy of ordinance on recent Goose Creek resolution to move forward with Frank Leone for Engineering of project.
VII. APPROVAL OF VOUCHERS
NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR
6 minute mark on cd
3.3 minutes – 834 KB
MINDY ROBBINS – GENERAL FUND FINANCIAL UPDATE
6 Minute mark Mindy starts meeting.
Started April with cash balance of $1,789,021.51 .
After first eight days $2,887.895.09.
Cash balance as reported at April 19, 2010 meeting – April 16, 2010 Cash Balance $1,841,804.06
Audio could be better.
14.4 minute mark on cd
8.22 minutes – 1.91 MB
FINANCIAL CONSIDERATIONS
A. NOTE RECEIPT OF (2) COURT ORDERS FROM JUDGE DUES, JUVENILE COURT
RE: TRANSFER OF FUNDS FROM PROBATE COURT SPECIAL PROJECTS TO JUVENILE COURT MAGISTRATE SPECIAL PROJECTS & TRANSFER OF FUNDS FROM GENERAL FUND TO JUVENILE TASC
B. CONSIDER APPROVAL OF RES. #257-11-150
RE: TRANSFER OF FUNDS – VARIOUS FUNDS
C. CONSIDER APPROVAL OF RES. #258-11-150
RE: AUTH. PAYMENT – CASA/GAL FUND ($479.99); FY09 CDBG CHIP ($7,645.00); COMPUTERIZATION-RECORDER ($4,012.00); SHERIFF ($1,030.67; $942.70); RECYCLING ($32,183.07); PROBATE COURT ($1,164.98)
D. CONSIDER APPROVAL OF RES. #259-11-150
RE: MORAL OBLIGATION – CHILDREN SVS. TRUST FUND
E. NOTE RECEIPT OF (2) PAID NOTES
RE: ELECTRONIC DOCUMENTATION DATA SYSTEM EQUIPMENT & JAIL HVAC SYSTEM
18.4 Minute mark CORRESPONDENCE & REPORTS
A. NOTE RECEIPT OF (2) LETTERS FROM OHIO PUBLIC WORKS COMMISSION
RE: FINANCIAL ASSISTANCE APPROVAL FOR GOOSE CREEK WASTEWATER SYSTEM – LOAN ASSISTANCE – $283,400.00 & PCSD #2 WWTP REPLACEMENT – $432,800.00
B. NOTE RECEIPT & CONSIDER APPROVAL OF A (3) LEGAL ADS
RE: ZONING CASE #1291, ZONING CASE #1288 & ZONING CASE #1290 TO BE HEARD ON MAY 4, 2011
20.25 Minute mark BID RECOMMENDATION/AWARD
A. NOTE RECEIPT OF A BID RECOMMENDATINO FROM THE COUNTY ENGINEER & FURTHER CONSIDER AWARDING BID AS RECOMMENDED – Lake Erie Electric – (second lowest bid) mention of someone talking with Prosecutor's office.
RE: 2011 LANDFILL ELECTRICAL EXPANSION PROJECT
21.75 Minute mark AGREEMENTS & CONTRACTS
A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CHANGE ORDER
RE: CHANGE ORDER #1 TO UST TIER #2 SITE ASSESSMENT REPORT AGREEMENT W/ BROWN & CALDWELL – $20,400.00 – ENGINEER
B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT
RE: PART-TIME, TEMPORARY CLERK SERVICES AGREEMENT W/ JACKIE WELLMAN – $3,000.00 – JUVENILE COURT _ $11.34 per hour.
C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT
RE: 2011 STRIPING PROJECT AGREEMENT W/ A & A SAFETY – $37,474.36 – ENGINEER
D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT
RE; TRANSPORTATION SERVICES FOR JOBS PROGRAM AGREEMENT W/ COMMUNITY ACTION PARTNERSHIP – $40,000.00 – JOB & FAMILY SVS.
E. NOTE RECEIPT OF AN EXECUTED AGREEMENT WITH OHIO BWC
RE: U – 69 VOLUNTEER COVERAGE
24.4 Minute mark TRAVEL REQUESTS
NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:
A. RES. #260-11-150 – PENNY MCGUIRE – PROBATE COURT COST Cost not to exceed $688
B. RES. #261-11-150 – PHIL KRAMER & DAVID KRAZL – ENGINEER Cost not to exceed $20
C. RES. #262-11-150 – SHERIFF SIMPSON – SHERIFF FOJ Cost not to exceed $75
D. RES. #263-11-150 – MARIAN SCHMIDT & PENNY MCGUIRE – PROBATE COURT Cost not to exceed $105
28 minute mark on cd
13.41 minutes – 3.13 MB
ENGINEER’S MONTHLY REPORT
28.4 Minute mark Kyle Cross – mentions the planned Camden – College Corner covered bridge. Hope to have contract by June.
31.4 Minute mark Ketterman – Junction Rd. Bridge. Need to get it done because it will be a probable detour route used by locals when covered bridge is being built.
38.4 Minute mark Prices Creek bridge.
39 Minute mark 70 tons of hot mix used on pot holes.
43.5 minute mark on cd
15.33 minutes – 3.56 MB
43.75 Minute mark EXECUTIVE SESSION TO DISCUSS EMPLOYMENT & POSSIBLE DISCIPLINE OF A COUNTY EMPLOYEE
Exit – no action taken.
47.5 minute mark on cd
4 minutes – 946KB
LANDFILL MONTHLY MEETING
John Jones
Monthly tonnage for March fell.
Leachate – a couple very high days in March.
49.25 Minute mark mention of leachate collection system.
51 Minute mark Current life expectancy of landfill is 53 years.
53 Minute mark Discussion of new building. Starting to design quotes, cost mentioned for drawings and bid specs at $24,000.
1 hr. .5 Minute mark Gas to energy project and RAPCA. (Referenced letter provided last week)
Discussion on timeline for action discrepancy.
1 hr. 5 Minute mark Mentions Mark Kowalski.
1 hr. 6 Minute mark Sewer District 2 letter of violation. Now on non compliance list.
1 hr. 17 Minute mark Sewer District 3.
1 hr. 23.5 Minute mark Mention of refunds on assessments.
1 hr. 26.5 minute mark on cd
39 minutes – 8.93 MB
Connie – mentions making a request for a response in writing.
1 hr. 26.75 Minute mark Note receipt of the Preble County annual operating report.
1 hr. 28 Minute mark Note receipt of the letter to John Jones from the Ohio EPA regarding notice of violation for Sewer District #2 .
1 hr. 29.75 Minute mark EXECUTIVE SESSION TO DISCUSS THE EMPLOYMENT OF A PUBLIC EMPLOYEE
Exit – no action taken.
1 hr. 31.6 Minute mark Connie – email from Kelli Ott
1 hr. 32.75 Minute mark County share for sidewalks and curbs on Lexington Rd. $14,029.
1 hr. 34 Minute mark Connie – Mention of Covered Bridge rise to occur in June. Do commissioners want to be recognized as a sponsor or have any recognition for event? No recognition.
1 hr. 36.25 minute mark on cd
9.44 minutes – 2.23 MB
RECYCLING MONTHLY MEETING
1 hr. 36.5 Minute mark Tish Plaugher on incorrect information from Rumpke that led to wrong landfill assessments. 119 businesses. $4,420.21 as many had not yet paid their taxes.
1 hr. 38.5 Minute mark Met with Matt Appenzeller explaining goals. Recognition awards for involvement and a welcome packet for businesses that come into Preble County. Matt invited Tish to July meeting.
1 hr. 40.5 Minute mark Tire complaints, mentioned New Westville property.
1 hr. 41.5 Minute mark Mentioned unused junk yards. New Westville. Georgetown -Verona tires in front yard with flowers planted in tires address mentioned – 3451.
1 hr. 49.25 Minute mark mentions number tires being brought into Landfill.
Mentions a modular home in New Westville with tires and trash.
1 hr. 51 Minute mark Working with Historical Society. Herb Fair & Bike Ride.
1 hr. 52 Minute mark mentions brings home plastic bottles from a friend's house in Richmond for recycling.
1 hr. 54.75 minute mark on cd
18.3 minutes – 4.23 MB
Connie – Back in December, Melissa Wallace sent us a letter on who is responsible for the driveway out at the Health Department. She wanted the parking lot repaved.
Discussion on quotes for blacktop.
Beckers Blacktop – $9,300.
2 hr. Minute mark Commissioner Stonecash – ..they pay no rent.
2 hr. 1.75 Minute mark Commission previously fixed a pothole in lot a couple years ago.
2 hr. 2.5 minute mark on cd
7.45 minutes – 1.77MB
MISSY SMITH – MICROFILM QUARTERLY UPDATE
2 hr. 8 minute mark on cd
5.31 minutes – 1.26 MB
Connie mentions "Education Specialist" for Recycling at Landfill.
Continued discussion on issue and possible work session on surrounding issues.
2 hr. 12 Minute mark Adopt a pot "Downtown Eaton", Commissioners split cost of a pot.
2 hr. 14 Minute mark Social worker 2 opening at JFS – recommended Sean Tucker. Pay grade 7.
2 hr. 16.8 Minute mark RECESS FOR LUNCH
2 hr. 16.8 minute mark on cd
8.55 minutes – 2.04 MB
Commissioner Wesler – Ok we are back in session and John Krock has joined us. Connie alerted us to a letter that came our way so I will ahh accept a motion to go into EXECUTIVE SESSION.
Cell phone heard vibrating
Commissioner Chris Day – Moves to go into Executive session to discuss personnel.
Connie – Employment & discipline.
Commissioner Chris Day – Employment and discipline of a county employee.
Exit no action taken.
2 hr. 20 Minute mark Commissioner Wesler – Ok Connie do you have anything else.
Connie – …do you want to talk about the waste gasification tour?
Short discussion on the RAPCA letter.
2 hr. 22.5 Minute mark Chris Day discusses trip to Washington D.C. with local veterans. Very good trip.
Dave Wesler on trip and visiting Library of Congress and Tomb of Unknown Soldier and toured White House.
Chris saw the First Family dog.
2 hr. 26.5 Minute mark Don Crane hit by bicyclist.
Bob Stonecash visited Solid Waste District and Landfill.
ADJOURN
2 hr. 30.6 minute mark on cd
13.43 minutes – 3.14 MB