Most notable about this meeting is the Commission discussion on the list submitted by the Fair Board for the $875,000 improvement grant and the possibility of the commission spending some money renovating the building at the entrance.  I agree with the commission position on renovating over adding new buildings to an inventory of buildings that need work.  As most of you know I own a motel and there is no other facility that comes close to bringing in visitors from out of the area.  Those people also shop and eat.  I’ve said it before; I don’t care what top ten attractions anyone comes up with but my view is the Fairgrounds and events held there add up too more than the rest of any top ten combined as far as economic impact.  The Fairgrounds need to look good as there is and will be competition for events in the future from other fairgrounds.  Also mentioned was taking steps to lower the cost of electricity expenses which were put at $40,000 for the two week period before and including the Fair. I agree.

Preble County, Ohio

County Commissioners

March 30, 2015

Meeting audio and review

Three Commissioners in attendance

Connie Crowell has voice problems and this makes it somewhat hard at times to understand the audio.

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE MARCH 25, 2015 REGULAR SESSION MEETING

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

3.15 minutes – 762 KB

File 2

FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #226-15-169

RE: AUTH. PAYMENT – LANDFILL CONSTRUCTION ($5,498.98); REA ($7,875.00)

B. CONSIDER APPROVAL OF RES. #227-15-169

RE: MORAL OBLIGATION – VARIOUS DEPTS.

C. CONSIDER APPROVAL OF RES. #228-15-169

RE: TRANSFER OF FUNDS – VARIOUS DEPTS.

D. CONSIDER APPROVAL OF RES. #230-15-169

RE: SUPPLE. APPROPRIATION – CHILD. SVS. ($30,000.00)

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A LETTER FROM THE COUNTY ENGINEER

RE: NEW HIRE OF TIMOTHY MARTIN COLE $17.10  per hour – HSW III – ENGINEER

B. NOTE RECEIPT OF TWO LETTERS FROM THE PREBLE CO. SHERIFF

RE: CONTRACTED PAY RATE ADJUSTMENT FOR MATTHEW LUNSFORD – 22 years $22.29  per hour to $22.31 & CHANGE IN STATUS FROM CORRECTIONS OFFICER TO DEPUTY 2 STATUS FOR AUSTIN SNOWDEN $15.09  per hour to $15.59  &– SHERIFF

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A PERMIT APPLICATION

RE: COURTHOUSE PLAZA USE PERMIT APPLICATION – BIRTHRIGHT, MAY 30, 2015

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A REPORT

RE: AGRICULTURE RISK COVERAGE & PRICE LOSS COVERAGE PROGRAM ELECTION REPORT – LANDFILL TRACT I

APPOINTMENTS

A. CONSIDER APPROVAL OF RES. #229-15-169

RE: RE-APPOINTING KYLE CROSS AS THE PREBLE CO. REPRESENTATIVE FOR OPWC DISTRICT 11 INTEGRATING COMMITTEE & RE-APPOINTING KAREN KERN AS THE ALTERNATE

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: LEGAL SVS. AGREEMENT W/ EASTMAN & SMITH – $35,000.00 – LANDFILL

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: TRASH REMOVAL SVS. W/ RUMPKE – $250.00 – EMA

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: CANON SERVICE CONTRACT W/ INFORMATION MANAGEMENT SERVICES – 1,375.00 – JOB & FAMILY SVS.

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: FY2015 RESURFACING PROJECT AGREEMENT W/ BARRETT PAVING INC. – $641,415.25 – ENGINEER

E . NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN M.O.U

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RE: MEMORANDUM OF UNDERSTANDING BETWEEN THE PREBLE CO. ENGINEER & THE JEFFERSON TWP. TRUSTEES FOR ENGINEERING SVS.

TRAVEL

NOTE RECEIPT OF & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #231-15-169 – KAREN BREWER, KASEY OVERHOLTZ & SANDRA GREEN – CSEA Cost not to exceed $105

B. RES. #233-15-169 – RACHAEL NASEMAN – SHERIFF F.O.J Cost not to exceed $1,210

C. RES. #234-15-169 – ERIC WALKER – SHERIFF F.O.J. Cost not to exceed $1,210

D. RES. #235-15-169 – KASEY OVERHOLTZ & JEAN BROWER – CSEA Cost not to exceed $402

E. RES. #236-15-169 – KAREN BREWER, ROBIN RAPER & DONELLA HOBBS – CSEA Cost not to exceed $90

F. RES. #237-15-169 – JUDGE ABRUZZO – SPECIAL PROJECTS – CT. TRAINING Cost not to exceed $111.40

G. RES. #239-15-169 – KIM KELLER – 2014 CDBG REMOVED

18.5 minute mark on cd  

15.17 minutes – 3.5 MB

File 3

Connie mentions a tour of 10 projects.  

Discussion on various projects…

21 Minute mark   Something about technology and saving money.  Yearly savings of over $23,300 system will pay for itself in two years.  Fiber will be coming coming into building the Internet speed will jump from 2 MB to 20 MB. Will allow fpr completing certain camera projects that are being worked on but courthouse lacks broadband speed to enable. Toshiba cabinets will be used and new phones. System will handle courthouse, annex and title office.

Resolution 238 & 240 – $31,656.15 for project that will upgrade the phone system with voice mail. Time Warner will be handling it.

27 Minute mark   Not receipt of Preble County Landfill 2014 annual operations report.

Commissioner Robertson has notified Connie that a Robert ? is interested in Board of Zoning Appeals if seat opens up.

28.5 Minute mark   Note receipt of an entry from Common Pleas Court on Zoning Appeals Mary Bullen & Amanda Dalton proposed zoo in Lewisburg area – Dismissed.  

29.5 Minute mark    DP&L energy audit by Honeywell. Reimbursement mentioned of $14,500 for investment (amount given but I could not understand).

31.5 Minute mark   MVRPC traffic meeting mentioned – refers to previous meeting with Darke County. Commissioner Robertson reports that she had heard Darke County was not interested in pursuing it. Darke not moving forward means that Preble won't be either as it was a package deal.

32.7 Minute mark   CCAO needs commission representative for Energy Committee (mentioned last week). First meeting is Monday April 13 at 10:00 a.m. at CCAO office.  Commissioner Day (Commission President – position) and Rodney will be alternate.  

Resolution 232  Travel for Randy Gilbert April 1 – 2. Cost not to exceed $100

EXECUTIVE SESSION TO DISCUSS THE EMPLOYMENT OF TWO COUNTY EMPLOYEES  

Exit no action taken.

38.75 minute mark on cd  

20.23 minutes – 4.66 MB

File 4

Commissioner Day talking about being quizzed by Mary on a list that he told her they (commission) had just got the day before. She was determined that we had that and Chris said no.

39 Minute mark   Discussion on list… What commission agrees with.

Paving. Yes

Grandstands. Yes

Restrooms and showers – Expo and also by the track.  Yes

Rodney offers his view on bathroom and refurbishing vs. tearing down buildings like horse barn. Commission Robertson says that after the tour she agrees with him. If we can't maintain all of the buildings we have down there now why would we build another?

Discussion about saving money on electric, roofs, painting and other issues.

45.5 Minute mark   Live stock pens.

47 Minute mark    Commissioner Day on need to find out if pens will be allowed.

48.1 Minute mark    Connie – What about the front gate building?

Rodney thinks he can get the arch donated. Discussion on Commission spending the money to renovate building. Good idea.

52.5 Minute mark   Connie – Let me give Mary a call. Mary said to call her…

53.3 minute mark on cd  

14.19 minutes – 3.27 MB

File 5

Commissioner Robertson attended the Pleasant Vineyards Ministry Open House the day before. Really impressed.

54.5 Minute mark   $14,800 raised at the Art Show.

55.5 Minute mark   Rodney went to a Dam meeting. ODNR impressed with Preble County.

ADJOURNED

59.75 minute mark on cd  

6.44 minutes –  1.54 MB