Preble County, Ohio

County Commissioners

May 5, 2010

Meeting audio and review

All three County Commissioners in attendance.

File 1

 I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

End 3.47 minute mark on CD – 887 KB

File 2

 9:00 A.M. – KATIE WORTHINGTON (PORK FESTIVAL LAWSUIT)

 EXECUTIVE SESSION

Bob advises Katie to take the appropriate action.

5 minute mark on cd  

1.17 minutes – 300 KB

File 3

5.1 minute mark       9:45 A.M. – STEVE SIMMONS (ENGINEERING AGREEMENT)

Steve – We have never done this before… ORC County Engineer is engineer for townships. Apparently Harrison wants to use Key Engineer.  Already reimbursed, this has been done before.

12 minute mark on cd  

7 minutes – 1.60MB

File 4

15  minute mark       Gas to Energy Project  RFP's  (Not on Agenda)

Preble County Engineer Steve Simmons in chamber

1.  Go Generation Consultants – McCarthy & Smith Consultants

 

2.  Meridius sp?? Waste Control – Powell, Ohio

Receipt of two proposals noted.

21 minute mark     Steve Simmons/ Chris Day –  Background conversation on LEACHATE – stream boring – EPA.

23.5  minute mark       Mention of Goose Creek by Steve Simmons

24 minute mark on cd  

3.33 minutes – 833KB

File 5

24  minute mark       

VI. FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #266-10-144

RE: REQUESTING AUDITOR TO CERTIFY TO CURRENT TAX VALUATION FOR PREBLE COUNTY & AMOUNT OF REVENUE TO BE GENERATED BY A NEW 1.0 MILL TAX LEVY – PREBLE COUNTY DISTRICT LIBRARY

B. CONSIDER APPROVAL OF RES. #267-10-144

RE: AUTH. PAYMENT – VARIOUS DEPTS.

C. CONSIDER APPROVAL OF RES. #268-10-144

RE: AUTH. EXPEND. – $15,391.20 FOR MISC. REINFORCED CONCRETE PIPE FOR VARIOUS PROJECTS – ENGINEER

D. CONSIDER APPROVAL OF RES. #269-10-144

RE: AUTH. EXPEND. – $13,337.00 FOR GUARDRAIL, GUARDRAIL POSTS, ENDS, BOLTS, NUTS & WASHERS FOR VARIOUS PROJECTS – ENGINEER

27 minute mark on cd  

3.04 minutes – 719 KB

File 6

VII. CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A PERSONNEL ACTION

RE: RETIREMENT OF BEV PEARSON – BUILDING MAINT.

VIII. AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: WASTE PICKUP AGREEMENT W/ RUMPKE – $2,139.60 – ENGINEER

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: COPIER MAINT. AGREEMENT W/ LOUDY OFFICE MACHINES – $1,257.20 – PROS. ATTY.

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C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: AREA 7 FY10 SUB-GRANT AGREEMENT

31.1 minute mark on cd  

4.11 minutes – 980KB

File 7

31.25  minute mark       Connie – …"Kyle Cross did email me yesterday to let me know that they have scored the as it relates to the LEACHATE forced main RFQ. The committee has scored those interested consultants and have ranked them as follows:

1.   Choice One Engineering

2.   Key Engineering

3.   CEC Consultants

4.   Kramer & Associates

5.   KCI Associates

6.   Malcolm Pirnie

Connie – "He has indicated that they will begin negotiating a price with them, these individuals and they formally make a recommendation to the Board of County Commissioners."

Bob – "All this tells us is that these are the people that have been ranked."

Connie – Exactly.

32.50 minute mark       Connie – on suggested price changes down in Building Regs. County losing money on a couple fees. Public hearing needs to be held to start this process.

Last time they were changed May 31, 2006.

34.50 minute mark       Dave – wants to call and get NIC's fee schedule. (Have an outside county firm do it)  County would get 10% kick back on fees charged.

32.50 minute mark      Connie – Bill Pool called about "Outstanding Senior" award to be held at Educational Service Center not Senior Center.

41.75 minute mark       Tour of 3rd graders on May 11 at 10:00.

44.50 minute mark       Lisa Soffack sp?? Reported by Becky Sorrell.  To be posted internally.

46  minute mark       Further discussion on "Quote" amount. Currently at $750. Bob & Dave favor $1500, Chris $2500.

Dave motions for $1,500

Bob – seconds

Motion passes 3 – 0.

49 minute mark       HIT Housing FAIR

50.75 minute mark       Dave – "Called and talked to Pat Holmes, I thought it best if she comes in and ahm I told her I could talk to her personally or she could come in but I rather she come in because ahm you guys well know that last year what we heard from most of the residents was the 4H & the Fair. I don't think either of you guys want to be in the middle of April and start hearing a bunch of complaint about what was not done. You know the advisors and kids’ junior Fair Board ahm wanted done so I think it is good to have Pat in. If you guys don't want to have her in I'm gonna still talk to him but ahm I want to hear exactly what her plans are from now till at least after the Fair. Find out if there is any you know anything that we could ahh do or help get volunteers together. I know there is a lot of volunteers helping her already. I just want to make sure that we're on target for one of the best Fair's ever down there.

50.25 minute mark on cd  

19.11 minutes – 4.39 MB

File 8

50.75 minute mark       Dave – "Called and talked to Pat Holmes, I thought it best if she comes in and ahm I told her I could talk to her personally or she could come in but I rather she come in because ahm you guys well know that last year what we heard from most of the residents was the 4H & the Fair. I don't think either of you guys want to be in the middle of April and start hearing a bunch of complaint about what was not done. You know the advisors and kids’ junior Fair Board ahm wanted done so I think it is good to have Pat in. If you guys don't want to have her in I'm gonna still talk to him but ahm I want to hear exactly what her plans are from now till at least after the Fair. Find out if there is any you know anything that we could ahh do or help get volunteers together. I know there is a lot of volunteers helping her already. I just want to make sure that we're on target for one of the best Fair's ever down there.

Bob – I think that she could come in personally, to eliminate anything that kind of went on last year. For her to assure us properly for the conduct of the Junior Fair.

Connie to call her and have her in for an update.

RECESS UNTIL CDBG HEARINGS

53.6 minute mark on cd  

1 hr. – 13.8 MB

File 9

2:00 P.M. – 2ND PUBLIC HEARING – FY10 CDBG

1 HR.   54 minute mark on cd  

3.33 minutes – 833KB

File 10

Discussion on CDBG projects

2 hr.   minute mark      Dave – Poor condition of waste water treatment plant in Eldorado.

2 hr. 3  minute mark      Dave – Gratis water lines.

2 hr. 5  minute mark      Bob – West Manchester – small project – big impact.  Water hydrants, Chris figures 3 grand a piece.

2 hr. 8  minute mark      Dave on West Elkton. Kim on bridge replacement issues.

New Paris highest LMI – main street (1 block)

Lewisburg – lot of matching funds.

MDD

Kim to provide scoring sheets and the Commissioners will have them back in Monday.

2 hr. 14  minute mark      Dave – contacted NIC.

They don't like to come in and jack up rates, use Preble Fees for about a year and then recommend:

Building permits $200 + $7.50 per hundred square foot of the project. Partials permits $150, +$3 per hundred sq. ft.

ADJOURN

2 HR.   17.5  minute mark on cd  

23.24 minutes – 5.35.MB