Preble County, Ohio

County Commissioners

June 9, 2010

Meeting audio and review

All three County Commissioners in attendance.

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

1.5 minute mark     Tom Barnes asks the lord to help with the Landfill  Leachate. Wet weather increases the amount of leachate at the Preble County landfill and the cost of trucking it to Cincinnati. At the April 19, 2010 meeting Tom Barnes commented on the staggering cost to handle the leachate at that time. Money spent on leachate increases expenses and the chance that the Landfill will be unable to pay back a loan from the county.

V. PUBLIC COMMENTS

End 3.02 minute mark on CD – 711KB

File 2

9:00 A.M. – STEVE SIMMONS, TOM BARNES & JOHN JONES (GAS TO ENERGY RFP RECOMMENDATION)

3.5 minute mark     Meeting starts.

6 minute mark        Chris Day asks Kim to see if Katie Worthington is available.

7.5 minute mark     Katie comes in. Question of what can be said on record.

10  minute mark     Katie – what you don't want is give anyone benefit to hurt you in your negotiation.

11.5  minute mark     Tom is looking for direction from the Commissioners on negotiations from the two companies that submitted proposals.

13 minute mark     Chris Day recommends they open netgotiations with CoGenerations Consultants .

14 minute mark     Tom – on air testing at landfill.

16.25 minute mark     Purpose of test was to demonstrate that Preble Landfill did not produce more than 50 megagrams of NMOC(non methane organic compounds). According to the calculations the landfill was over that limit and kicked the landfill into the Title 5 air stuff. The purpose of the test was to demonstrate that the landfill was less than the 50 megagrams level. Test 25A was not going to be valid as it was drawing moisture from landfill. That meant they would have to use test 25 instead of 25C – test would have cost an additional $80,000 to do the different test. With the additional cost of Malcom Pirnie fee it would be in the area of an additional $100,000 cost.

18 minute mark       Explanation on passive vs. active treatment of landfill methane. Passive is vented into the area.

23 minute mark       Bob Stonecash offers view on what average citizen knows about landfill.

26.9 minute mark on cd  

23.53 minutes – 5.46 MB

File 3

27 minute mark       

VI. CORRESPONDENCE & REPORTS

A. NOTE RECEIPT & CONSIDER APPROVAL OF (2) LEGAL NOTICES

RE: NOTICE OF FAIR HOUSING SESSIONS ON JUNE 22ND & JULY 12TH

B. NOTE RECEIPT & CONSIDER APPROVAL OF (2) AMENDED LEGAL ADS

RE: ZONING CASES #1276 & #1277 TO BE HEARD JUNE 30TH – CHANGE IN TIME OF HEARING  

29.5 minute mark on cd  

2.30 minutes – 586KB

File 4

29.5   minute mark       Bob Stonecash – updates fellow commissioners on solid waste management plan meeting to be held Friday, June 18, at 1:00 with the EPA.

31.75   minute mark       Using Dave Lindloff's old car as the new commission pool car.Old commission car to go to JFS.

35   minute mark       Bob – what action we would like to take on NIC, Miami County or in house.

__________

35..50   minute mark      Chris Day  –  David did it,

David – in this case that's fine.

Chris Day –  David went ahead and he got the bed tax pushed through.

David –  I did, you guys just asked me where the bed tax was in Ohio and I showed you guys an uh so.

Chris Day  – Yeah

David – Gotta give credit to you two.

Bob – He thinks..inaudible

Chris Day  – Oh really

36..25  minute mark      Bob Stonecash – inaudible… give him a hard time. One thing that I would like to state so that everbody understands that at Goose Creek Crossing we have spent no – zero of Preble County taxpayer taxes. Goose Creek Crossing the money that was spent up there was a grant from the Dayton Development Coalition and none of it came from Preble County tax payer dollars.

_____________

36. 75  minute mark      Bob – We are preparing to about whether we would like to contract with NIC, Miami County or in-house at this time.

David Wesler – gives lengthy endorsement of NIS and 10% permit fee that county would make.

39. 3  minute mark      Chris Day  city of Eaton would more than like to get out from under this commercial. This everything but the City of Eaton.

46  minute mark        Bob – have meeting with everybody and have NIC in to explain.

50   minute mark        David Wesler – makes motion to go with NIC.

52.75  minute mark      motion  passes 3-0

54.25 minute mark on cd  

23.45 minutes – 5.43MB

File 5

Bob – what else do you have?

54.25 minute mark     Connie – 11:30 conference call with Frank Leon of Environmental Engineering with Kleingers. The gentleman about water and sewer. He is in the process of preparing the OWDA application for water & sewer for Goose Creek. Will need board action to proceed. He is the process of emailing all of this to me for our 11:30. I have also asked Marty and Mindy to be present. He is going to walk us through what everybodies responsibility is here. He needs the documents by next week and will drive them to Columbus on Tuesday.

55.75 minute mark     Chris Day  offers explanation of loan process and roll over.

57  minute mark     Bob – so Goose Creek is moving right along. According to people in the Ohio Department of Development it is one of the best sites in the state of Ohio. Is that a correct statement?

Chris Day  appears to be.

Bob – and we have spent nooo tax dollars on this site. From Preble County's money and according to Kevin Carver and Brewster Rhoads – high officials within the state of Ohio this is a good project. Meets with their approval. Anybody have anything else to say about that?

57.75  minute mark      David Wesler – Back when that bus tour went through and I had Dayton Development Coalition, you were on it, you weren't there were you? chuckling

We showed them all the sites and they identified this Exit 10 as being the most viable. We want to proceed with the stateline at sometime.

Bob – Right the Stateline a good project. The gentleman..Don

Dave – Poslowski

Bob – Poslowski that was here Monday concerning the JRS grant ahh we had a good meeting with him good site visit (Goose Creek) things seem to be on track.

Dave – Chris how much did you say this loan was for?

Chris Day  – Pardon?

Dave – the OWDA what would be the request?

Chris Day  – ahh you know I don't know the actual dollars that they would import but it is probably probably lookin at ahh I don't remember the dollars but it is probaly going to be 10% of the actual construction.

Dave – But you said after two years it could be rolled over into the construction.

Chris Day  – Typically what

Dave – Are you talking about the unused portion?

Chris Day  – No it ahh

Dave – Its not all used or what?

Chris Day  – It'll it'll do used. Ahhhm typically on a project like this engineering is usually 10% -15% of the total  project….. you can even go a little bit longer than two years but one you get into the part of the repayment schedule that is when that all becomes due. It is a engineering loan that rolled into construction them becomes all one loan.

1 hr.  minute mark      Connie – Somewhere in…

Chris Day – ..If we are looking at $5,500,000 then we're probably looking $400,000 for engineering….probably two different loans, one for water and one for waste water… It's a program the state set up because there is a need for it….. Once again we're not on the hook for anything until we sign the documents. We'll have to sign the application but they'll be a formal letter of how much you are approved for. When we sign the contract is when we are on the hook.

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1 hr. 1.75 minute mark      Connie – Kim did personally deliver the letter to Reverend Morrison yesterday. Connie reads letter from Reverend Morrison into the record. Claims that Habitat for Humanity has no intention of building two houses next year and that Bill Hutton was aware of this. They would like to build a house this year but would still need $30,000 more over the CHIP money. Previous sources of funding were not in condition to provide as they had in previous years. Habitat will be releasing the money for one of the houses.

1 hr. 4 minute mark      Discussion on issue as Kim Keller comes into room. Two stories involved. Five businesses are not in a position to donate this year.

1 hr. 6.5 minute mark      Wayne Morrison would still like to come in.

1 hr. 9.5 minute mark      Habitat Board discussion and who is on it.

Bob – schedule him in.

1 hr. 11 minute mark      Dave – Talked with Scott Ziegler of Ohio EPA about Sparks – LePaul Fuel Station. Drill some bores and test the depth of the contamination.

1 hr. 12 minute mark      Cell phone rings. State fund pays for it. Non-viable ownership.

All three commissioners make comments as to no Preble County tax dollars being been used.

1 hr. 13.75 minute mark      Chris Day  – last I heard they were wanting a certain amount of money from us. $30,000 or something. They are going to take care of it all.

1 hr. 14.75 minute mark      OSU County Educator rates to remain the same in 2011. Bill for second quarter.

Connie will be turning it in.

1 hr. 14.75 minute mark      

1hr. 18.1 minute mark on cd  

2.30 minutes – 586KB

FIVE MINUTE RECESS AT 1HR. 17.75 MINUTE MARK

File 6

OFFICE NOISE AND SMALL TALK UNTIL 1HR. 29 MINUTE MARK.

1 hr. 29 minute mark      10:30 A.M. – BUDGET COMMISSION MONTHLY MEETING

Charges for services have exceeded estimates by $45,000

Sales tax exceeded estimates for first five months.  

1 hr.  31 minute mark      2010 about $250,000 from 2008

1 hr.  32 minute mark      Slight increase in expenses

Cash starting June 1, 2010      $1,574,286.36

1 hr.  39 minute mark      Dave – reductions in other counties. Greene County revenue down 4%, Concern over PERS. Miami County trimming 12%, revenue down 4%. Logan County has had $3 million carry over for a number of years but they have burnt that up.  

1 hr.  41 minute mark      Bob – people think Greene has everything going for them.

Mindy – Hope Convention Center will be closing shortly. Sales tax taking a big hit.

1 hr. 49 minute mark on cd  

20.02 minutes –  4.58MB

File 7

1 hr.  53.5 minute mark      

11:00 A.M. – BID OPENINGS – RESURFACING AND CHIP &SEAL – ENGINEER

2hr.  8.3 minute mark on cd  

19.23 minutes – 4.43MB

File 8

2 hr.  9 minute mark      Engineers Club – David will be attending and Bob will have to go to Solid Waste meeting. Wright State.

2 hr.  11 minute mark      Reverend Morrison is coming it at 1:30

2 hr.  12.5 minute mark      Dave on borings in Expo Building.

2 hr.  22 minute mark       Katie Worthington.

2hr.  28.3 minute mark on cd  

20.01 minutes – 4.58MB

File 9

2 hr.  28.75 minute mark  

CONFERENCE CALL

11:30 conference call with Frank Leon of Environmental Engineering with Kleingers

Mindy Robbins, Katie Worthington and Marty Votel in chambers.

2 hr.  29 minute mark       meeting starts on OWDA for Goose Creek. Planning loan of $413,000 split between water and sewer.

2 hr.  30 minute mark       Drawn against as you make expenditures. County pays the interest rate based on the borrowed balance.

2 hr.  31 minute mark       Connie asks him to go over certificates.

Frank goes over them. Border plate contract. Not permitted to change language.

2 hr.  32.5 minute mark       Planning loan with 5 year term

2 hr.  32.75 minute mark       To be paid off with the construction you built

2 hr.  32.75 minute mark       No authorization until approved to proceed by County

2 hr.  33.25 minute mark       

2 hr.  34 minute mark       County obligated to pay back the planning loan

2 hr.  35 minute mark     Mindy Robbins – have not seen this at all.  Mindy asks to see it ASAP as she is out all next week

2 hr.  38.75  minute mark    File 9A  Mindy Robbins Preble County Auditor –  (not a happy camper) "Helpful to Mindy? This is the first meeting that we have had on all of this and these documents will require my signature. So you're asking me to put this all together and make certain that there isn't any problems with all of this and I get it dumped in my lap. I am not apprciating this treatment what so ever gentleman. Don't look at me like that. This is our first meeting with all of this or at least one that I am involved in. I am very cautious. I will be available on Friday morning, I will keep my schedule open for Friday morning. If I can get the documents earlier than that I would very much appreciate it".

2 hr.  41  minute mark       All the forms are on the website.

2 hr.  43.5 minute mark on cd  

15.11 minutes – 3.47MB

File 10

2 hr.  43.5  minute mark      Bob – Mindy, this is all pretty quick (This is an issue of competence or lack of)   failed to inform you and we apologise. But it is fairly important

Mindy – I realize the importance of it Bob.

Bob – If we just pull together as a team and get these things done.

2 hr.  44  minute mark      RECESS UNTIL 1:30

REVEREND MORRISON AND BILL HUTTON OF HIT (ABOUT HABITAT FOR HUMANITY)

2 hr.  45.5  minute mark      Resolution autorizing $59 FOR David to attend to attend Engineer Conference

2 hr.  47  minute mark      Reverend Morrison & Bill Hutton

Reverend Morrison represents Habitat for Humanity. Issues from bad economy. Donations not the same as businesses are hurting.

2 hr.  49.75  minute mark      Houses are now running $80,000 in costs, even with volunteers.

2 hr.  51 minute mark      Can do one house in 2011

2 hr.  51 minute mark      Main core of Board has been there for 20 plus years.

2 hr.  55 minute mark      Bill Hutton

2 hr.  57.25 minute mark      Older daughter diabetic.

2 hr.  58.75 minute mark      Limited career opportunity.

3 hr. 7  minute mark      40% hit on donations last year.

3 hr.  13 minute mark on cd  

29.30 minutes – 6.57MB

File 11

3 hr. 13  minute mark      After meeting discussion on previous meeting.

Kim – the story we heard today is not the story I was told.

3 hr. 15  minute mark     Kim – Wonders about first come first serve and has multiple other concerns.

ADJOURN