Preble County, Ohio
County Commissioners
June 14, 2010
Meeting audio and review
COMMISSIONER DAVID WESLER ABSENT
I. OPEN MEETING
II. CALL OF ROLL
III. PLEDGE OF ALLEGIANCE
IV. PRAYER
End 2.55 minute mark on CD – 648KB
V. PUBLIC COMMENTS
Eaton Church of the Brethren – annexation of the property into Eaton.
11.5 minute mark on cd
8.39 minutes – 1.97 MB
9:30 A.M. – I-70/127 PROPERTY DISCUSSION
Connie – on calling Katie and agreement.
Chris Day How you doing Frank?
13.5 minute mark Katie – after they pass a resolution I will hand over the letters.
14.3 minute mark Frank – So these are the various pieces like I said, it implements what the master plan had in mind. It establishes a line of credit we also understand that you wish us to start or do anything until you know give us a written notice to proceed based on whatever else is going on. If you would on the application and the resolution the fourth page kind of breaks out how the money is going you can see that I believe that's consistent with everything else you had. So we have broken out the engineering fee, the geo-technical we identified paying EPA fees. I always put a 10% contingency in for you guys, something will come up that we're surprised by. Again it is a line of credit any money you don't use, you just don't take. It is not like you get it all in advance you just draw on it as you need it. OWDA fee the wastewater I believe is a $1,020. The OWDA fee on this one was $670,
Chris Day That's a percentage of it.
Frank – Yes, .0035 x the amount borrowed. This is the check list of everything that is going to be in the packet I have given you. The signatories are the President of the Commission, Connie, the Prosecuting Attorney and the Auditor. chuckle I have different places where I walk everybody through. I need multiple copies of everything. The certificate is from Connie and that shows who the people are that are doing all of this.
16 minute mark Frank – This is what's call a projection schedule for the five years of the loan.
Chris Day right
Frank – We show that the loans are paid back entirely from the proceeds of the construction loan and we note that. That is all they want to hear for now. That’s a four page form of just general information on the county and leave blank because it isn't relevant because it only for a project out at the Interstate. We put in the things that are relevant. We have a I mentioned yesterday, Tom again I only met and talked with him once. You guys were wonderful getting me data on the
Connie – Barnes
Frank – Because we had to have the other two systems. I don't know why but that is what they said so we had to go through that. They really had their act together in getting me all the data that I needed. The numbers of the pro-forma. This is the engineering agreement ??? fees you see in here. Per my understanding …there's a statement that we are not authorized to proceed subject to OWDA approval of the loan and you giving us a written notice to proceed. So, if you never give us that we don't do anything until you do. Those are all the exact same copies. I believe the only other thing what the resolution if you pass that today in their format. Katie has a letter that says that the resolution is legal and binding etc. etc. I am trying to think of one other thing that…we did have to put in the rate structures for the other two sewer districts, which we got collected. I believe that is everything.
Connie – Is there only one spot for Bob to sign on these resolutions?
Frank – Bob signs on the contract, I believe he signs twice. the Prosecutor one, the Auditor once and Bob twice on all twelve copies.
19 minute mark Frank – please use blue ink if you can.
20 minute mark Bob Stonecash – Ok? You guys happy?
20.5 minute mark Resolution 320-10 – 145 – OWDA Wastewater project. Passes 2 -0 Wesler absent
Resolution 321 -10 – 145 passes 2 – 0 Wesler absent
25.5 minute mark Katie – Not valid without Auditor???
29.8 minute mark Connie – like you said this is not binding, should the Board be awarded the money this will have to go through a second time?
Katie – Yes
31 minute mark Auditor has to certify it.
35.5 minute mark Katie – talking about drug bust?
Bob Stonecash – Katie we would like to confiscate those drugs and sell them to raise the county money.
38.7 minute mark Frank asks about Mindy signing.
40 minute mark Katie – it's like buying a house.
42 minute mark Katie – and here are the letters.
Frank leaves.
44.5 minute mark on cd
33 minutes – 7.55 MB
Chris Day motions to go into executive session. EXECUTIVE SESSION
45 minute mark Possible purchase of property. Katie Worthington & Jim ? present
46.2 minute mark back into EXECUTIVE SESSION Possible purchase of property. Katie Worthington present
47 minute mark Katie to discuss with Marty and go from there.
48.5 minute mark on cd
4 minutes – 943KB
10:30 A.M. – BECKY SORRELL (PERSONNEL)
49.5 minute mark EXECUTIVE SESSION to discuss employment of a public official.
51.3 minute mark on cd
6.49 minutes – 1.56 MB
VI. APPROVAL OF MINUTES
NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE JUNE 7th & JUNE 9TH REGULAR SESSION MEETINGS
53 minute mark on cd
1.48 minutes – 424 KB
11:00 A.M. – ENGINEER MONTHLY MEETING
Steve Simmons & Kyle Cross.
53.5 minute mark Kyle Cross – update on federal projects.
54.5 minute mark covered bridge project. pushed back to fall of 2011. Blames ODOT. Steve Simmons said he would get it started next year and Kyle would have to finish it. Kyle Cross is to be Steve's replacement.
1 hr. 10.5 minute mark Steve Simmons on Issue 2 and 70 & 127 applications due the first part of August.
1 hr. 12 minute mark Preble Drive extension by end of year.
1 hr. 15.5 minute mark Steve – all this non action on the roads is going to catch up with us.
1 hr. 17 minute mark Great Gratis Pothole issue continues.
1 hr. 19 minute mark Mention of HIT and Habitat for Humanity
1 hr. 22 minute mark mention of Mary Bullen and HIT foundation – apartments by once around shop.
1 hr. 23.5 minute mark mention of leachate.
1 hr. 24.4 minute mark on cd
31.25 minutes – 7.19 MB
VII. APPROVAL OF VOUCHERS
NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR
VIII. FINANCIAL CONSIDERATIONS
1 hr. 25 minute mark A. CONSIDER APPROVAL OF RES. #319-10-145
RE: AUTHORIZING ISSUANCE OF $27,397.38 OF NOTES FOR REFINANCING NOTES FOR BROCK DITCH IMPROVEMENTS (8 year note that is on its 5th year)
B. CONSIDER APPROVAL OF RES. #323-10-145
RE: AUTHORIZING DISCARDING OF PERSONAL PROPERTY – SHERIFF (1995 Ford ambulance – dive team)
C. CONSIDER APPROVAL OF RES. #325-10-145
RE: AUTH. PAYMENT – VARIOUS DEPTS.
D. CONSIDER APPROVAL OF RES. #326-10-145
RE: SUPPLE. APPROP. – $6,742.00 – HELP ME GROW
E. CONSIDER APPROVAL OF RES. #327-10-145
RE: MORAL OBLIGATION – WORKFORCE DEVELOPMENT
F. CONSIDER APPROVAL OF RES. #328-10-145
RE: TRANSFER OF FUNDS – VARIOUS DEPTS.
IX. CORRESPONDENCE & REPORTS
1 hr. 32.3 minute mark A. NOTE RECEIPT OF A REPORT FROM THE SHERIFF’S OFFICE
RE: MONTHLY JAIL REPORT FOR MAY 2010 (average daily jail count was 50, the same as April)
B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A PERSONNEL ACTION
RE: RESIGNATION OF LISA SENESAC – JFS
C. NOTE RECEIPT OF A LETTER FROM THE COUNTY ENGINEER
RE: PROMOTION OF DAVID LYNCH TO TRAFFIC DEPT. HIGHWAY SERVICE CREW LEADER
D. NOTE RECEIPT OF A COURT ORDER FROM JUDGE DUES, JUVENILE CT.
RE: ORDER TO TRANSFER FUNDS FROM PROBATE COURT-SPECIAL PROJECTS FUND TO JUVENILE CT.-MAGISTRATE SPECIAL PROJECTS
E. NOTE RECEIPT OF AN ANSWER OF DEFENDANT FILED IN COMMON PLEAS CT.
1 hr. 36 minute mark RE: PREBLE COUNTY PORK FESTIVAL, INC. VS. BOARD OF PREBLE COUNTY COMMISSIONERS, ET AL
F. NOTE RECEIPT OF & CONSIDER APPROVAL OF A LEGAL AD, BID SPECS & BID FORM
RE: LANDFILL CONSTRUCTION PHASE 2A-3
X. BID RECOMMENDATIONS/AWARDS
A. NOTE RECEIPT OF A BID RECOMMENDATION FROM THE COUNTY ENGINEER & FURTHER CONSIDER AWARDING BID AS RECOMMENDED
RE: 2010 RESURFACING
B. NOTE RECEIPT OF A BID RECOMMENDATION FROM THE COUNTY ENGINEER & FURTHER CONSIDER AWARDING BID AS RECOMMENDED
RE: 2010 CHIP & SEAL
1 hr. 40.3 minute mark on cd
15.52 minutes – 3.63 MB
XI. AGREEMENTS & CONTRACTS
A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT
RE: CAMDEN COLLEGE CORNER RD. BRIDGE RIGHT-OF-WAY LICENSE AGREEMENT W/ ODNR – ENGINEER
B. NOTE RECEIPT OF AN EXECUTED AGREEMENT
RE: CONSULTING SVS. AGREEMENT W/ LOCAL GOVERNMENT SERVICES, LLC – $4,200.00 – REA
C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT
RE: EQUIPMENT RENTAL AGREEMENT W/ COLUMBUS EQUIPMENT CO. – $17,800.00 – LANDFILL CONSTRUCTION
D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN ADDENDUM
RE: ADDENDUM #1 TO 2010 RECYCLING DROP-OFF CONTRACT W/ RUMPKE OF OHIO, INC. – ADD VILLAGE OF VERONA & INCREASE $1,091.09 – RECYCLING
E. CONSIDER APPROVAL OF RES. #320-10-145
RE: AUTHORIZING APPROVAL BY SIGNING A COOPERATIVE AGREEMENT & ALL REQUIRED DOCUMENTS W/ OWDA FOR PLANNING OF WASTEWATER PROJECT
F. CONSIDER APPROVAL OF RES. #321-10-145
RE: AUTHORIZING APPROVAL BY SIGNING A COOPERATIVE AGREEMENT & ALL
REQUIRED DOCUMENTS W/ OWDA FOR PLANNING OF WATER PROJECT
G. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING (12) AGREEMENTS
RE: HOME REPAIR ASSISTANCE GRANT AGREEMENTS BETWEEN JAMES HARDING, DAVID TOBIAS, MARY HANKS, MICHELLE JONES/SHANE RUSK, FRANKLIN LITTLE, DONNA WALLER, DAVID CORNETT, MINDA BROWN, RAINA PARKER, SHEENA DOUGHERTY, RICHARD & NANCY MOBERLY, AND STEPHANIE BLAYLOCK TO VARIOUS CONTRACTORS – TOTAL OF $61,135.00 – FY09 CDBG CHIP
H. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT
RE: CHILDREN’S HOME FARM GROUND CASH RENT AGREEMENT W/ JAMES W. MITCHELL, JR. – COMMISSION
1 hr. 46.75 minute mark on cd
6.36 minutes – 1.51 MB
XII. TRAVEL REQUESTS
NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:
A. RES. #327-10-145 – JENNIE KALTENBACK & KATHY ROELL – JFS Cost not to exceed $20
B. RES. #328-10-145 – JENNIE KALTENBACK – JFS Cost not to exceed $40
C. RES. #329-10-145 – COMMISSIONER CHRIS DAY & CONNIE CROWELL – COMMISSION Cost not to exceed $300
1 hr. 50.2 minute mark on cd
3.27 minutes – 811KB
Chris Day – When Grey gets that information back are we going to have Katie take a look at that?
Connie – yes
1 hr. 51 minute mark Letter of support for annexation. Bob Stonecash says he had spoke with Katie.
1 hr. 52 minute mark Chris Day Read paper this morning. Habitat shifting focus from new houses to repos and rehabilitating those, mentions cost saving.
Bob Stonecash where do we stand on this issue with Reverend Morrison & Bill Hutton brought before us the other day?
1 hr. 55.3 minute mark Connie – on David and a proclamation for that evening.
1 hr. 57.75 minute mark Kim Keller comes in to inform on Habitat-HIT issue.
1 hr. 59 minute mark Returning money and consequences. May not get money for another issue. Might have to send $20,000 back to state.
2 hr. 1 minute mark Issue on lady needing money to make rent and question on how she would have made mortgage payment. Habitat makes sure that payment is less than 30%. Loans are usually more than 30 years. Probably why Habitat does not have much money. Local Habitat apparently does it different than others.
2 hr. 4 minute mark Bob Stonecash On story changing daily.
2 hr. 5 minute mark Chris Day on Montgomery County Habitat and newspaper story he mentioned earlier.
2 hr. 6.5 minute mark Bob Stonecash HIT Foundation may be able to help her.
2 hr. 8 minute mark Kim leaves
2 hr. 8.5 minute mark Bob Stonecash asks Connie to read this for us.
2 hr. 9 minute mark Nothing on proclamation. David (Wesler) has been working on it for the last couple weeks.
2 hr. 10 minute mark Bob Stonecash on Mr. Taylor and Mr. Biggs and a conversation with Mr. Koonz. Apparently someone told someone else to "stick it". Matter has to do with David and approach of Fair.
2 hr. 12.5 minute mark RECESS UNTIL 2:00
Back in session at 2:45 p.m.
2 hr. 13 minute mark Move to approve Resolution 329. Proclamation recognizing Raymond Reeder for his accomplishments at the Village of West Manchester over the last
several years.
ADJOURN
2 hr. 14.1 minute mark on cd
24.02 minutes – 5.5 MB