Preble County, Ohio

County Commissioners

June 14, 2010

Meeting audio and review

COMMISSIONER DAVID WESLER ABSENT

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

End 2.55 minute mark on CD – 648KB

File 2

V. PUBLIC COMMENTS

Eaton Church of the Brethren – annexation of the property into Eaton.

11.5 minute mark on cd  

8.39 minutes – 1.97 MB

File 3

9:30 A.M. – I-70/127 PROPERTY DISCUSSION

Connie – on calling Katie and agreement.

Chris Day   How you doing Frank?

13.5 minute mark     Katie – after they pass a resolution I will hand over the letters.

14.3 minute mark     Frank – So these are the various pieces like I said, it implements what the master plan had in mind. It establishes a line of credit we also understand that you wish us to start or do anything until you know give us a written notice to proceed based on whatever else is going on. If you would on the application and the resolution the fourth page kind of breaks out how the money is going you can see that I believe that's consistent with everything else you had. So we have broken out the engineering fee, the geo-technical we identified paying EPA fees. I always put a 10% contingency in for you guys, something will come up that we're surprised by. Again it is a line of credit any money you don't use, you just don't take. It is not like you get it all in advance you just draw on it as you need it. OWDA fee the wastewater I believe is a $1,020. The OWDA fee on this one was $670,

Chris Day   That's a percentage of it.

Frank – Yes, .0035 x the amount borrowed. This is the check list of everything that is going to be in the packet I have given you. The signatories are the President of the Commission, Connie, the Prosecuting Attorney and the Auditor. chuckle I have different places where I walk everybody through. I need multiple copies of everything. The certificate is from Connie and that shows who the people are that are doing all of this.

16 minute mark     Frank – This is what's call a projection schedule for the five years of the loan.

Chris Day   right

Frank – We show that the loans are paid back entirely from the proceeds of the construction loan and we note that. That is all they want to hear for now. That’s a four page form of just general information on the county and leave blank because it isn't relevant because it only for a project out at the Interstate.  We put in the things that are relevant. We have a I mentioned yesterday, Tom again I only met and talked with him once. You guys were wonderful getting me data on the

Connie – Barnes

Frank – Because we had to have the other two systems. I don't know why but that is what they said so we had to go through that. They really had their act together in getting me all the data that I needed. The numbers of the pro-forma. This is the engineering agreement ??? fees you see in here. Per my understanding …there's a statement that we are not authorized to proceed subject to OWDA approval of the loan and you giving us a written notice to proceed.   So, if you never give us that we don't do anything until you do. Those are all the exact same copies.  I believe the only other thing what the resolution if you pass that today in their format. Katie has a letter that says that the resolution is legal and binding etc. etc.  I am trying to think of one other thing that…we did have to put in the rate structures for the other two sewer districts, which we got collected. I believe that is everything.

Connie – Is there only one spot for Bob to sign on these resolutions?

Frank – Bob signs on the contract, I believe he signs twice. the Prosecutor one, the Auditor once and Bob twice on all twelve copies.

19 minute mark     Frank – please use blue ink if you can.

20 minute mark     Bob Stonecash – Ok? You guys happy?

20.5 minute mark    Resolution 320-10 – 145 – OWDA Wastewater project. Passes 2 -0  Wesler absent

Resolution 321 -10 – 145  passes 2 – 0   Wesler absent

25.5 minute mark    Katie – Not valid without Auditor???

29.8 minute mark    Connie – like you said this is not binding, should the Board be awarded the money this will have to go through a second time?

Katie – Yes

31  minute mark      Auditor has to certify it.

35.5  minute mark      Katie – talking about drug bust?

Bob Stonecash – Katie we would like to confiscate those drugs and sell them to raise the county money.

38.7  minute mark      Frank asks about Mindy signing.

40  minute mark      Katie – it's like buying a house.

42  minute mark      Katie – and here are the letters.

Frank leaves.

44.5 minute mark on cd  

33 minutes – 7.55 MB

File 4

Chris Day  motions to go into executive session. EXECUTIVE SESSION

45  minute mark      Possible purchase of property. Katie Worthington & Jim ? present

46.2  minute mark      back into EXECUTIVE SESSION  Possible purchase of property. Katie Worthington present

47  minute mark      Katie to discuss with Marty and go from there.

48.5 minute mark on cd  

4 minutes – 943KB

File 5

10:30 A.M. – BECKY SORRELL (PERSONNEL)

49.5  minute mark      EXECUTIVE SESSION to discuss employment of a public official.

51.3 minute mark on cd  

6.49 minutes – 1.56 MB

File 6

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE JUNE 7th & JUNE 9TH REGULAR SESSION MEETINGS

53 minute mark on cd  

1.48 minutes – 424 KB

File 7

11:00 A.M. – ENGINEER MONTHLY MEETING

Steve Simmons & Kyle Cross.

53.5  minute mark      Kyle Cross – update on federal projects.

54.5  minute mark      covered bridge project. pushed back to fall of 2011. Blames ODOT. Steve Simmons said he would get it started next year and Kyle would have to finish it. Kyle Cross is to be Steve's replacement.

1 hr.  10.5  minute mark      Steve Simmons on Issue 2 and 70 & 127 applications due the first part of August.

1 hr.  12  minute mark      Preble Drive extension by end of year.

1 hr.  15.5  minute mark      Steve – all this non action on the roads is going to catch up with us.

1 hr.  17  minute mark      Great Gratis Pothole issue continues.

1 hr.  19  minute mark      Mention of HIT and Habitat for Humanity

1 hr.  22  minute mark      mention of Mary Bullen and HIT foundation – apartments by once around shop.

1 hr.  23.5  minute mark      mention of leachate.

1 hr.  24.4 minute mark on cd  

31.25 minutes – 7.19 MB

File 8

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

VIII. FINANCIAL CONSIDERATIONS

1 hr.  25  minute mark      A. CONSIDER APPROVAL OF RES. #319-10-145

RE: AUTHORIZING ISSUANCE OF $27,397.38 OF NOTES FOR REFINANCING NOTES FOR BROCK DITCH IMPROVEMENTS (8 year note that is on its 5th year)

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B. CONSIDER APPROVAL OF RES. #323-10-145

RE: AUTHORIZING DISCARDING OF PERSONAL PROPERTY – SHERIFF (1995 Ford ambulance – dive team)

C. CONSIDER APPROVAL OF RES. #325-10-145

RE: AUTH. PAYMENT – VARIOUS DEPTS.

D. CONSIDER APPROVAL OF RES. #326-10-145

RE: SUPPLE. APPROP. – $6,742.00 – HELP ME GROW

E. CONSIDER APPROVAL OF RES. #327-10-145

RE: MORAL OBLIGATION – WORKFORCE DEVELOPMENT

F. CONSIDER APPROVAL OF RES. #328-10-145

RE: TRANSFER OF FUNDS – VARIOUS DEPTS.

IX. CORRESPONDENCE & REPORTS

1 hr.  32.3  minute mark     A. NOTE RECEIPT OF A REPORT FROM THE SHERIFF’S OFFICE

RE: MONTHLY JAIL REPORT FOR MAY 2010 (average daily jail count was 50, the same as April)

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A PERSONNEL ACTION

RE: RESIGNATION OF LISA SENESAC – JFS

C. NOTE RECEIPT OF A LETTER FROM THE COUNTY ENGINEER

RE: PROMOTION OF DAVID LYNCH TO TRAFFIC DEPT. HIGHWAY SERVICE CREW LEADER

D. NOTE RECEIPT OF A COURT ORDER FROM JUDGE DUES, JUVENILE CT.

RE: ORDER TO TRANSFER FUNDS FROM PROBATE COURT-SPECIAL PROJECTS FUND TO JUVENILE CT.-MAGISTRATE SPECIAL PROJECTS

E. NOTE RECEIPT OF AN ANSWER OF DEFENDANT FILED IN COMMON PLEAS CT.

1 hr.  36 minute mark     RE: PREBLE COUNTY PORK FESTIVAL, INC. VS. BOARD OF PREBLE COUNTY COMMISSIONERS, ET AL

F. NOTE RECEIPT OF & CONSIDER APPROVAL OF A LEGAL AD, BID SPECS & BID FORM

RE: LANDFILL CONSTRUCTION PHASE 2A-3

X. BID RECOMMENDATIONS/AWARDS

A. NOTE RECEIPT OF A BID RECOMMENDATION FROM THE COUNTY ENGINEER & FURTHER CONSIDER AWARDING BID AS RECOMMENDED

RE: 2010 RESURFACING

B. NOTE RECEIPT OF A BID RECOMMENDATION FROM THE COUNTY ENGINEER & FURTHER CONSIDER AWARDING BID AS RECOMMENDED

RE: 2010 CHIP & SEAL

1 hr.  40.3 minute mark on cd  

15.52 minutes – 3.63 MB

File 9

XI. AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: CAMDEN COLLEGE CORNER RD. BRIDGE RIGHT-OF-WAY LICENSE AGREEMENT W/ ODNR – ENGINEER

B. NOTE RECEIPT OF AN EXECUTED AGREEMENT

RE: CONSULTING SVS. AGREEMENT W/ LOCAL GOVERNMENT SERVICES, LLC – $4,200.00 – REA

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: EQUIPMENT RENTAL AGREEMENT W/ COLUMBUS EQUIPMENT CO. – $17,800.00 – LANDFILL CONSTRUCTION

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN ADDENDUM

RE: ADDENDUM #1 TO 2010 RECYCLING DROP-OFF CONTRACT W/ RUMPKE OF OHIO, INC. – ADD VILLAGE OF VERONA & INCREASE $1,091.09 – RECYCLING

E. CONSIDER APPROVAL OF RES. #320-10-145

RE: AUTHORIZING APPROVAL BY SIGNING A COOPERATIVE AGREEMENT & ALL REQUIRED DOCUMENTS W/ OWDA FOR PLANNING OF WASTEWATER PROJECT

F. CONSIDER APPROVAL OF RES. #321-10-145

RE: AUTHORIZING APPROVAL BY SIGNING A COOPERATIVE AGREEMENT & ALL

REQUIRED DOCUMENTS W/ OWDA FOR PLANNING OF WATER PROJECT

G. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING (12) AGREEMENTS

RE: HOME REPAIR ASSISTANCE GRANT AGREEMENTS BETWEEN JAMES HARDING, DAVID TOBIAS, MARY HANKS, MICHELLE JONES/SHANE RUSK, FRANKLIN LITTLE, DONNA WALLER, DAVID CORNETT, MINDA BROWN, RAINA PARKER, SHEENA DOUGHERTY, RICHARD & NANCY MOBERLY, AND STEPHANIE BLAYLOCK TO VARIOUS CONTRACTORS – TOTAL OF $61,135.00 – FY09 CDBG CHIP

H. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: CHILDREN’S HOME FARM GROUND CASH RENT AGREEMENT W/ JAMES W. MITCHELL, JR. – COMMISSION

1 hr.  46.75 minute mark on cd  

6.36 minutes – 1.51 MB

File 10

XII. TRAVEL REQUESTS

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #327-10-145 – JENNIE KALTENBACK & KATHY ROELL – JFS    Cost not to exceed $20

B. RES. #328-10-145 – JENNIE KALTENBACK – JFS   Cost not to exceed $40

C. RES. #329-10-145 – COMMISSIONER CHRIS DAY & CONNIE CROWELL – COMMISSION   Cost not to exceed $300

1 hr.  50.2 minute mark on cd  

3.27 minutes – 811KB

File 11

Chris Day – When Grey gets that information back are we going to have Katie take a look at that?

Connie – yes

1 hr.  51 minute mark     Letter of support for annexation. Bob Stonecash says he had spoke with Katie.

1 hr.  52 minute mark     Chris Day  Read paper this morning. Habitat shifting focus from new houses to repos and rehabilitating those, mentions cost saving.

Bob Stonecash where do we stand on this issue with Reverend Morrison & Bill Hutton brought before us the other day?

1 hr.  55.3 minute mark    Connie – on David and a proclamation for that evening.

1 hr.  57.75 minute mark      Kim Keller comes in to inform on Habitat-HIT issue.

1 hr.  59 minute mark      Returning money and consequences. May not get money for another issue. Might have to send $20,000 back to state.

2 hr.  1 minute mark      Issue on lady needing money to make rent and question on how she would have made mortgage payment. Habitat makes sure that payment is less than 30%. Loans are usually more than 30 years. Probably why Habitat does not have much money. Local Habitat apparently does it different than others.

2 hr.  4 minute mark      Bob Stonecash  On story changing daily.

2 hr.  5 minute mark      Chris Day  on Montgomery County Habitat and newspaper story he mentioned earlier.

2 hr.  6.5 minute mark     Bob Stonecash  HIT Foundation may be able to help her.

2 hr.  8 minute mark      Kim leaves

2 hr.  8.5 minute mark      Bob Stonecash asks Connie to read this for us.

2 hr.  9 minute mark      Nothing on proclamation. David (Wesler) has been working on it for the last couple weeks.

2 hr.  10 minute mark      Bob Stonecash  on Mr. Taylor and Mr. Biggs and a conversation with Mr. Koonz. Apparently someone told someone else to "stick it".  Matter has to do with David and approach of Fair.

2 hr.  12.5 minute mark      RECESS UNTIL 2:00

Back in session at 2:45 p.m.

2 hr.  13 minute mark      Move to approve Resolution 329. Proclamation recognizing Raymond Reeder for his accomplishments at the Village of West Manchester over the last

several years.

ADJOURN

2 hr.  14.1 minute mark on cd  

24.02 minutes – 5.5 MB