I am a day late with posting it as the audio CDs were not ready until Friday this week.

File 4 The Preble County Commissioners will attend Winter Conferences December 5 – 8 at a cost not to exceed $3000.

File 5  This is the file and meeting of note for this date. On October 4, the Commissioners voted unanimously for the Option 5 insurance plane recommended by the Insurance Committee containing representatives from county departments. On October 6, Commissioner Day and Commissioner Stonecash wanted to revisit that decision in favor of a revised Option 7 that would cost employees less and the county more. Commissioner Wesler as both Day & Stonecash noted was absent to their displeasure and they commented on his absence in a negative manner.

All was cordial at this meeting despite the previous absenteeism comments and all three voted in favor of the rescinding their vote for Option 5 and then passed the revised 83/17 plan of Option 7.

So what does this all mean? It means that if you are a county employee (includes Commissioners) the revised plan will cost substantially less than the previous Option 5 but still more than what you paid last year. Your deductable will also be going up.

If you are a county resident but not an employee the impact is this: The county commissioners approved a plan that will cost the county more than even their Insurance Committee recommended. That additional cost will be over $34,000 a month or $408,000 a year more out of the budget and next year’s preliminary certified budget as noted later will rise about the same amount. If that budget stays the same you will see fewer services to maintain the benefit packages of county employees, some of which have not had raises in three years (noted later in meeting).

The bottom line is it's $408,000 more cost to taxpayers in a county that has averaged over 10% unemployment for two years and has families worrying about not only feeding their children but keeping their homes. It is an increase in size more than the 4H program and Soil & Water budgets combined and they have both faced cuts. Benefit packages vs. services may become the new political catch phrase.

File 9 had the monthly Budget Committee meeting and for those interested in figures it should be of interest. Sales tax represents 44% of the county income.  

Preble County, Ohio

County Commissioners

October 11,  2010

Meeting audio and review

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE OCTOBER 6TH REGULAR SESSION MEETING

End 4.01 minute mark on CD – 944 KB

File 2

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

4.5 minute mark    VIII. FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #521-10-147

RE: AUTH. PAYMENT – CERT. OF TITLE ($493.36); FELONY SUBSIDY ($270.00); VICTIM WITNESS ($356.00); RECYCLING ($258.00 & $1,427.00); LANDFILL ($6,921.60); SOLDIERS RELIEF ($1,080.398) JFS ($1,200.00 & $100.00); SAFE FUND ($114.90) & COMMISSION ($270.00)

B. CONSIDER APPROVAL OF RES. #522-10-147

RE: TRANSFER OF FUNDS – VARIOUS DEPTS.

C. CONSIDER APPROVAL OF RES. #532-10-147

RE: AUTH. EXPEND – $3,557.00 FOR PURCHASE & INSTALLATION OF CARPET & ENTRY TILE FOR ECONOMIC DEVELOPMENT OFFICE – BLDG. MAINT.

D. CONSIDER APPROVAL OF RES. #533-10-147

RE: SUPPLE. APPROP. – FCFC – $21,100.00

11.4 minute mark on cd  

11 minutes –  2.52 MB

File 3

IX. CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF (4) LETTERS FROM THE COUNTY SHERIFF

RE: CONTRACTUAL PAY RATE INCREASES FOR CORRECTIONS OFFICERS JAMIE GARRETT, LONNIE RICHARDSON & THOMAS SHOLLY & DEPUTY JOSHUA WING

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A LETTER OF TERMINATION

RE: TERMINATION OF AGREEMENT CROWN CASTLE/PINNACLE TOWERS – ENGINEER – (April 1, 2011)

15.4  minute mark    X. BID RECOMMENDATIONS/AWARDS

A. NOTE RECEIPT OF A BID RECOMMENDATION FROM KRAMER & ASSOCIATES & FURTHER CONSIDER AWARDING BID AS RECOMMENDED

RE: GRATIS – EAST STREET NEIGHBORHOOD IMPROVEMENTS REBID – FY09 NEIGHBORHOOD REVITALIZATION

17  minute mark    XI. AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A LETTER OF ARRANGEMENT RE: LETTER OF ARRANGEMENT FOR AUDITING SERVICES W/ THE AUDITOR OF STATE – $4,665.00 – FCFC

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: AMENDMENT TO LANDFILL LEACHATE FORCE MAIN PROJECT AGREEMENT W/ OPWC – REVISE DESTINATION – LANDFILL LEACHATE FORCE MAIN

20 minute mark on cd  

8.40 minutes –  1.98 MB

File 4

XII. TRAVEL REQUESTS

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #523-10-147 – ROSEMARY WASHINGTON – SPECIAL PROJ.-CT. TRAINING Cost not to exceed: $72

B. RES. #524-10-147 – JENNIE KALTENBACK & LORI PUCKETT – JFS   Cost not to exceed: $20

C. RES. #525-10-147 – JENNIE KALTENBACK & REGINA HAPNER – JFS  Cost not to exceed: $20

D. RES. #526-10-147 – JENNIE KALTENBACK, LORI PUCKETT, BETH SIZELOVE & JOHN ABRAMS – JFS  Cost not to exceed: $40

E. RES. #527-10-147 – JEFF ADKINS & KAREN ADAMS – JFS  Cost not to exceed: $40

F. RES. #528-10-147 – JULIA MILLIKEN & LESLIE THOMAS – JFS  Cost not to exceed: $20

G. RES. #529-10-147 – JENNIE KALTENBACK, LORI PUCKETT & KATHY ROELL – JFS  Cost not to exceed: $30

H. RES. #530-10-147 – TERRY PENDERGRAFT, ET AL – SOLDIERS RELIEF & VETERAN SVS. Cost not to exceed: $89.70

I. RES. #534-10-147 – COMMISSIONER STONECASH, COMMISSIONER DAY, COMMISSIONER WESLER & CONNIE CROWELL – COMMISSION  

Winter Conferences – December 5 – 8, 2010   Cost not to exceed: $3000  

25 minute mark on cd  

5.08 minutes –  1.17 MB

File 5

Commissioner Stonecash – What have you at this time Ms. Crowell?

Connie – I would like to ask the Board to revisit the Health Insurance cost.

Commissioner Stonecash – Ok at this time we will revisit our decision on the health care costs for the county employees.

26.6 minute mark    Connie – on 83/17 and Option 7

29 minute mark    Discussion on spreadsheets and optical & dental.

Commissioner Stonecash – we're saying for a single employee (single coverage) it is going to be $15.13 more per pay period?  Option 5 was $39.94 per pay period.

For a family it is going to cost them $45.11 per pay period. Previously Option 5 was $119.44 per pay period.

31.5 minute mark    Commissioner Stonecash – I'll throw this up for what it is worth, I checked with a couple private companies and their employees pay 50/50. So by saying that the county health insurance plan is very good and even though it is going up it is still very reasonable to the employee vs. a lot of private sector health plans. Everybody agree with that or?

Connie – It is still a very good plan.

Commissioner Day – That depends on

Commissioner Stonecash – It's been very good for a long time.

Commissioner Day – I've also done some checking and it just depends on across the board private sector who covers what and where. Ahhm a lot of that's connected salaries and things like that also. I think that the biggest thing that I guess here is my feelings on it. This is a more palatable option ahhm at this point but I think for next year we're going to have to start looking at what our options are to and I don't know what that is but I really think we are going to start really looking now to see what our options are to try to control our health care costs in the future. And like I said I don't know what that is but ahhm I know one of the plans that we looked at was a SEPCO option which gets us into the same type of a program as we are with CORSA.. Ahhh and I know we're that they're looking at what they can do to try to enhance enrollment into that to make it more feasible for everybody. But I think we are going to have to look we need to start looking as soon as we get through the budget process at what our options are for next year.

Commissioner Stonecash – And what figure, what additional figure is the county looking at paying for this? Is this you know that people need to know that also that it is not all a burden on them, it is a rather large figure that we are looking at. Am I correct in saying that it is $202,054.09?

Connie – Where is that figure Bob?

Commissioner Stonecash – Right hand corner in the blue.

34.35 minute mark    Connie – That is correct.

Commissioner Stonecash – So last year or this year it is $168,085.49 so the increase to the county is going to be $34,169

Connie –  You're going to, there's flat fees from the broker. I guess their fees are going to be the same as they were before the previous period.

35 minute mark    Commissioner Wesler – I do agree with Chris we need to look at the stuff you know early for next year but we have done that every year. Back when were self insured we looked and looked and we made the jump to go with ???////bender and we looked at SEPCO this year and it still didn't quite add up. It is getting closer every year and I believe another two-three years and we may be with SEPCO. But I did understand when I was sitting down there during the meeting that ahh what the affect was going to be if we went the option that the Health Insurance Board recommended. We went their recommendation and I guess from my conversation when Connie called last week after the meeting here Wednesday that there were some people that were maybe not happy with the recommendation by the Insurance Committee so I think that is why we are revisiting it. It is not hard for me to see the difference her in the 83/17 and what the difference is and I think that's going to me more palatable to maybe more of the employees. So I do not have a problem going with the Option 7 83/17.

36.25 minute mark    Commissioner Stonecash – Is 83/17 ok or should it be 82/18?  At some point those percentages have to come closer together. I mean they are never going to get very close.

Connie –  Right. I need to revisit the statement you made about $202,000 more well not more but the figure proposed rate per month, per month

Commissioner Stonecash – Right

Connie – So the 168 the $168,000 are the current of what we pay and now it went up to 202

Commissioner Stonecash – Right

Connie – Ok

Commissioner Stonecash – It is 32, 34 well almost 35 well $34,000.

Connie – Exactly

Commissioner Stonecash – ..additional which I don't have my calculator out here but that needs to be noted that cause I've been reminded that all fund is doing your General Fund is doing better. Well that doesn't mean we trash it, what is 34×12?

Commissioner Day –  calculator clicking 408

Commissioner Stonecash – We will be spending an additional $408,000

Connie – That's all that is everybody.

37.75 minute mark    Commissioner Stonecash – Right, I understand. But that is a rather large figure. I understand what you're saying.

Commissioner Day –  Well yea that the employees and the employer. I see what you are saying I am sorry, I was looking at another figure when you told me to do that I am like

Commissioner Stonecash – I am sorry to bring up my handy dandy calculator.

Commissioner Day –  No I was looking at something else here when you asked me to do that and I was trying to understand what you are saying there. I guess the ahh the the biggest difference in the plan the Plan 5 which is the one we acted on a week ago and Plan 7 the one we are looking at now ahh it becomes a… instead of $500 & $1000 it goes to $5000 and $10,000 is that correct Connie?

Connie – That's correct.

Commissioner Day – And

Connie – instead of 80/20 it is 70/30 instead of the deduction being $500 – $1000 it will be $1000 & $2,000.

Commissioner Day – Right ok

Connie – The three main changes from our current plan to option 7. I don't believe there is anything there is a coverage under certain tiers for

Commissioner Day – Out of network type things.

Connie – Drugs certain drugs…. tier  1-2-3…

further discussion

Commissioner Stonecash – I would expect that next year it could be 80/20 or 75/25 but we don't know that so.

Commissioner Day – One of the things I guess that is just kind of interesting ahh we're looking at about a 4% increase ahh on this as a whole but the biggest thing is that ahm the health insurer or the health insurance benefits are about 25% of our total budget or close. And that is something we have to take a look at and see. Man like I said, I am not offering any suggestions I'm just saying I think we need to try and look at that. In a nutshell figure out where we go for next year. Because unfortunately I am sure everyone is aware of what we have discussed in 2014 when the health care plan kicks in effect entirely that is when the bulk of this is supposed to be felt.

42 minute mark    Commissioner Wesler – What percent did you say that was?

Commissioner Day –  About 25%

Commissioner Wesler –  Of what?

Commissioner Day –  The total budget.

Commissioner Wesler –  Ahhm well some of these are outside the General Fund

Commissioner Day –  Yea and there is a percentage of few there is one or two percent one way or the other. Without breaking it down I am just doing it real general. It is probably somewhere 24 25% Dave.

Commissioner Stonecash – I think what you are trying to say is that it is a large percentage of our budget.

Commissioner Day –  Well for the most part our budget's in general ahh are are wages and benefits. I mean we know that but we just gotta kind of keep an eye on that and see you know we we offer services here we're not selling anything so our budgets are primarily wages and benefits. That's ahmm

Commissioner Stonecash – Ok so at this point are we all in agreement that this is what we think is at this time the best option plan and for the employees and for county?

Commissioner Day –  I feel that this is probably for right now that's my opinion. We should probably go with this ahh and I would like to thank Connie. I know she's crunched a bunch of numbers, she's worked with Carol trying to get theses put together and I know we have all tried and thrown some questions at her. She's had to look at this and I do appreciate this because this does kind of give us a comparison Connie so I thank you.

Commissioner Stonecash – Yes, we love you.

Commissioner Wesler –  I appreciate it to.

Commissioner Stonecash – So at this time would it be appropriate for a motion to be made to rescind our previous motion regarding health insurance last Monday?

Generic forms of the drug have similar or same effect on the levitra 20 mg human body as its counterpart, brand name drug.
Commissioner Day –  Move to rescind the health insurance motion made a week ago ahh regarding Option 5

Connie – 10 4 10

Commissioner Day – 10 4 10 thank you Connie

Commissioner Wesler –  Second

Commissioner Stonecash – I have a motion and a second. Will you please call the roll.

Connie – Commissioner Day?

Commissioner Day – Yes

Connie – Commissioner Wesler?

Commissioner Wesler –  Yes

Connie – Commissioner Stonecash?

44.4 minute mark    Commissioner Stonecash –  Yes

Connie – Her is Resolution 531 10 147 which ammends the Preble County Health Insurance Premium at 83/17 Option 7

Commissioner Wesler – I'll move we approve Resolution 531

Commissioner Day – Second

Commissioner Stonecash – We have a motion and a second to approve 531-10-147, would you please call the roll.

Connie – Commissioner Wesler?

Commissioner Wesler –  Yes

Connie – Commissioner Day?

Commissioner Day – Yes

Connie – Commissioner Stonecash?

Commissioner Stonecash –  Yes.  Thanks again for your hard work on that. I think everybody will all appreciates that.

Commissioner Wesler – Will you be letting the Health Insurance Advisory Board know?

Connie – Yes I will.

45.75 minute mark on cd  

20.49 minutes –  4.76 MB

File 6

Educational service specialist position down at Recycling office.

 48.5 minute mark    Commissioner Stonecash –  So basically what this letter is indicating is that our is that our

Commissioner Wesler –  I make a motion to go into Executive Session

Commissioner Stonecash –  Oh you want to go into Executive Session

Commissioner Wesler –  to talk about possible employment of a county employee

Commissioner Stonecash –  Good idea. Second. Connie call the roll.

EXECUTIVE SESSION

49 minute mark    Three positions at JFS (mentioned last week) regarding upcoming retirements

50 minute mark     Connie – I do have another job posting that I would like the Board to consider and that is ahh I was given ahh a resignation by Debra Brock on Friday and I would also like to post the receptionist-clerk-typist position out in our office here as well. That would be under pay range I believe it would be $10.51 – $13.42 per hour. I know Kim and I did change the job description to include possible website development.

Commissioner Stonecash –  Before we go back in here to Executive Session

Commissioner Day – We've got to leave here in two minutes.

Commissioner Stonecash – Shawnda's got to go to a meeting with somebody by 10:30 and she needs a picture of us so let's do that now and it will fit right in.

52.25 minute mark     Commissioner Day – …it's not being fulfilled. Now my question is why?

Commissioner Stonecash – You mean the duties haven't been fulfilled?

Commissioner Day – They haven't met the standards.

52.5 minute mark     Photo-op

55.5 minute mark     Commissioner Stonecash – We will revisit this after awhile.

55.75 minute mark on cd  

9.59 minutes –  2.28 MB

File 7

10:00 A.M. – JFS MONTHLY MEETING Rebecca Sorrell

57.5 minute mark     meeting starts.

59 minute mark     Modernization needs.

1 hr. 10.6 minute mark on cd  

14.57 minutes –  3.42 MB

File 8

EXECUTIVE SESSION POSSIBLE EMPLOYMENT OF A PUBLIC EMPLOYEE

No action taken

Discussion on Reds baseball

1 hr. 14.25 minute mark on cd  

3.38 minutes –  853kb

File 9

10:30 A.M. – BUDGET COMMISSION MONTHLY MEETING

Audio for this meeting could be better and may require headphones

1hr.  14.75  minute mark   Mindy Robbins (sounds ill) – revenues for month of September did exceed the estimates by $59,775. Primarily from state reimbursements at $23,884. Sales tax up over estimate by $20,188. Charges for services up $14,801.

Period of January through September – Property tax exceeded by $279,000. County sales tax $392,000.

Sales tax represents a little over 44% of county revenue.

Estimated budget for 2010 was $8,882,928.

For January – September the county received $7,994,603 vs. estimate of $7,234,001 beat estimate by $760,202.

First nine months of 2009 – $7,640,870

First nine months of 2008 – $8,224,484

Looking at cash balance of $1.9 million not saying carry over cash.

Carry over cash last year of 1.1 million. (unobligated) – finished 2009 with actual cash of $1.4 million

1 hr.  26.4 minute mark   Mention of the unexpected $214,000 sales tax that the county received in June. (There is worry that the state could ask for it back).

1 hr.  28.25 minute mark   Commissioner Day – So what I am hearing you say then is best case scenario we are probably going to be about where we are at this year.

1 hr.  31.4 minute mark    As of October 8, the cash balance was $2,717,654

Landfill not expected to pay back county.

1 hr. 33.5 minute mark on cd  

19.14 minutes –  4.40MB

File 10

Commissioner Stonecash – Ok we have 10 minutes.  

Probationary rate adjustment.  $17.05 per hour.

1 hr.  35.3 minute mark    Letter to all of the local schools in Preble County invitation to decorate the Preble County Courthouse tree. 1st & 2nd graders.

Commissioner Stonecash – What else do we have?

1 hr.  37 minute mark    Mentions Wal-Mart donating Preble Shawnee a gift of water.

October Fest down a bit but still successful.

Mention of Black Walnut Festival this weekend in Camden

1 hr. 40 minute mark on cd  

6.30 minutes –  1.49MB

File 11

11:00 A.M. – ENGINEER MONTHLY MEETING

1 hr.  41 minute mark    Meeting starts

Ketterman & Junction Road bids came in considerably over estimate and will be rebid.

2 hr.  4 minute mark on cd  

24.01 minutes –  5.49MB

File 12

2 hr.  4 minute mark    Commissioner Stonecash – Hey we have a new letter here….. involves county school districts and Courthouse Christmas tree and carols. Singing to be accompanied by Commissioner Day and Wesler.

2 hr.  7.5 minute mark    Christmas and New Years fall on Saturday this year. Both Friday's are days off, question was on additional time off.

Commissioner Stonecash – 24th off and that is about it silence from other two.

Commissioner Wesler – notes he came from a business he worked every day…. the question is to let them off early Thursday for morale.

Extended quiet

2 hr.  12 minute mark    Commissioner Stonecash – While you thinking about that lets move up the next week are we going to close early Friday. (reminded Friday is a holiday)

I'll repeat my former bosses always said New Year's Eve is not a holiday, it is a day of celebration.

Commissioner Wesler – How about Thursday we close at noon and then the next week we are open on Thursday. How's that.

Commissioner Stonecash – Yea, I think that is proper.

2 hr.  14.3 minute mark on cd  

10.24 minutes –  2.38MB

File 13

11: 30 A.M. – MARTY BRESHER (ZONING FEES)

2 hr.  22 minute mark on cd  

10.24 minutes –  2.38MB

File 14

Commissioner Stonecash – We have another resolution number 535-10-147 amendment to the 2010 appropriations transferring of funds. Probate Court.

2 hr.  24.25 minute mark    Commissioner Stonecash – Reads letter into record. Request all General Fund departments do budgets based on the current FY 2009 appropriations….

FY 2011 budget estimated at $9,323,928.

Commissioner Day on maintaining current $8.8 million budget.

2 hr.  26.3 minute mark    Commissioner Wesler asks when PERS goes up again.

2 hr.  27 minute mark    Commissioner Stonecash – the question is, is there any room for budget increases for wages for the people that haven't had one for three years? Not a nice question.

Commissioner Wesler – Well I think when we are still monitoring this ahmm were ever you said we are still continuing to monitor everything

Commissioner Stonecash – right, it's just a question that needs to be reviewed.

Commissioner Wesler – At this moment there is still so many unknowns about next year.

2 hr.  28.3 minute mark    Commissioner Day – So basically based on what Mindy told us today ahh with the revenues being certified as roughly about where we are at, some unknowns that could go into next year which could be a decrease in local government. Ahhh obviously even the interest is even going down further than what we realized this year because Brenda was in a few weeks ago and reported that she can hardly get anybody to pay any interest period. What was it at one point 1 % or something?

Commissioner Wesler – Insurance will go up and for the building and also health insurance portion will be rising also.

Commissioner Day – Correct part of the apparent increase in our current balance is due to about a $214,000 ahhh sales tax credit that we are not sure whether or not we will be able to keep because as we have heard around ahhh locally and  the state a lot of these places a lot of counties have got this money and they had to pay it back due to whatever reasons the health insurance going up and the county along with the employees assuming the additional responsibilities that's probably ahhhm at this point in time we cannot afford to look at raises for 2011.

Commissioner Stonecash – I just wanted to get that on I just wanted that to be said for the record.

discussion continues…

ADJOURN

2 hr.  31.75 minute mark on cd  

3.38 minutes –  853kb