Preble County, Ohio
County Commissioners
December 21, 2009
Meeting audio and review
Opening
3.04 minutes – 720 KB
9:00 A.M. – MINDY ROBBINS (GENERAL FUND FINANCIAL UPDATES)
Mindy has a cold.
4 min On December 1, 2009 the General Fund had a cash balance of $1,616,434.72
On December 18, 2009 the cash balance was $1,755.562.76
Sales tax came in at $282,892 – Expected was $321,000
Estimated cash balance for December 31 is $1,383,625.12
End 18 minute mark on cd
15.02 minutes – 3.44 MB
9:15 A.M. – LANDFILL LEACHATE COMMITTEE (LANDFILL LEACHATE NEGOTIATIONS)
Katie Worthington, Steve Simmons, Tom Barnes and??.
19 min Katie recommends going into Executive Session.
Out of Executive session
20 min David has questions and wants a timeline with the whole process of negotiations with Lakengren & Camden.
This is continued until Monday; Katie will try and have it the first of the week but was not involved with all the discussions.
End 23 minute mark on cd
5.01 minutes – 1.14 MB
File 4 & File 5
10:00 A.M. – GOOSE CREEK CROSSING MEETING
24 min mark Meeting starts
Apparently this is the core group mentioned last meeting.
Kleingers will be in later to talk with them.
If you have been following the issue on this website, you may be more informed than most of the core group.
27 min Chris – wants input from everyone that is going to be players in this. (Speak about past and wanting this to be successful)
Steve Simmons – question on grant money and when and what it needs to be spent on.
30 min Katie Worthington – 80% was to go toward construction for the whole of the money the Dayton Development Coalition got but the other recipients have already met that overall goal. That being the case, Preble does not have to meet the 80% but they (DDC) would like something on the construction part
33 min various questions on project from those in attendance.
35 min Dave on project history from 6 years ago and need to go after additional dollars. Mentions landowners.
36 min Bob on the reduction of the size of property involved. Water and waste water.
39 min Chris – previous quadrant design not relevant, things changing. JRS grant due on the December 23, application needs to be in.
42 min Traffic problem with the Pilot Truck Stop.
Chris – stop light and turning lanes at Orphans Rd.
43 min Unknown voice …..trucks back up both ways. (This truck problem was brought up to me over a decade ago. There is an inherent problem with people not wanting to deal with large semi trucks. )
46 min Kleingers enters for presentation.
47min Rob Painter, David Wright, Jay Stewart, Nathan Moore, Steve Cantor (water & sewer)
48 min Dave Wright explains what they will be doing. Pretty much covers same ground as previous presentation to commissioners.
End 57 minute mark on cd
34 minutes – 7.78 MB
1hr. 2 min Well site approval request by January 1, 2010. Site will be visited by New Years Eve with hopefully an approval shortly thereafter.
1hr. 4.5 min Lloyd Lee – question on water and sewer being on site vs. Eaton or Lewisburg. Issue with Eaton but options will be investigated. Treatment capacity at Eaton is "Taxed". Mention of checking with Richmond.
1hr. 6.75 min Steve Simmons – Question on JEDD, TIF … CRA (Community Re-investment Area)
1hr. 8.5 min K&A …great location but it is kind of far out there..
1hr. 11.5min Production well and test well. Waste water will take longer than the end of February deadline.
1hr. 15.5 min Build America bonds and Issue 2
1hr. 18 min JRS (Job Ready Site) very politically motivated
1hr. 20 min USDA Rural Development
1hr. 21 min Chris – tight deadline
1hr. 22 min Team that will approach the Kemps (Keith Kemp) and discussion of identifying all the other property owners.
1hr. 23 min Updating the Master Plan. Where to draw the line on the west side. All the way to Monroe Central or at the Kemp property line.
1hr. 25 min Talk about the Auditor site and identifying land owners. Mindy offers Sean Maggard's name and GIS layer help.
1hr. 26.5 min Introductions of who is in the room (Core Group) :
Sheriff Mike Simpson
Charles Pennington (CIC)
Clint Moore (Superintendent National Trail Schools)
Adam ??? ( Treasurer)
David Coleman – Resident
Lloyd Lee – Monroe Township Trustee
Douglas Fark – Monroe Township Trustee
Gary Wagner – Mayor of Eaton – contract operator for Pilot
Joe Ferriell – Eaton
Dave Daily – Eaton
Mellisa Wallace – County Health District
Marty Bresher – County Planning
Roger Clark – Washington Township Trustee
John Pence – Washington Township Trustee
Mindy Robbins – County Auditor
Mrtin Votel – County Prosecutor
Kyle Cross – Engineer's Office
Katie Worthington – County Prosecutor’s Office
Steve Simmons – County Engineer
Fred Vogue – just listening
1hr. 28.5 min K&A – Next step get to the property owners
Chris – on trying to get them something later that day. Thanks everyone for coming.
1hr. 31 min Meeting ends
End 1 hr. 31 minute mark on cd
34.01 minutes – 7.78 MB
*** 1 hr. 31 minute mark – 1 hr 40 minutes mark removed for office chatter***
11:30 A.M. – BID OPENING – TWO 2010 SINGLE AXLE CHASSIS
1hr. 41 min Three bids
1st – $143,070 with trade-in $131,070
2nd – $139,080 – $130,080 Stoops
3rd – $80,111 – $151,722 All State Peterbuilt
Forwarded to Engineer's Office.
End 1 hr. 46.75 minute mark on cd
6.46 minutes – 1.54 MB
Chris – Bring Kleingers back in..
1hr. 47 min
Bob – comment about everyone buying into it and no negative comments.
1hr. 50 min K&A No brainer, adds value to local property lands.
Bob – "David has been more familiar with Keith Kemp for instance, from the past."
1hr. 51 min K&A – " Do they want to sell the property?"
Dave Wesler – "They're interested… they're interested in discussion…so.. I would be more than happy to call Keith & Chad and get a meeting with Jay & David is it? I'd be more than happy to do that. I think, like Bob said all three of us want to be involved in, someway shape or form a lot of this."
Bob on Chris's experience in water & waste water. How soon does this need to happen?
1hr. 54 min
Chris – on a Core Group to help K&A. Engineer, Auditor, Zoning.
Bob – on inclusion of a trustee for a warm fuzzy feeling. Lloyd Lee probably.
1hr. 56 min Chris on some people not being able to understand some of it.
1hr. 58 min
Bob – On Clint Moore and National Trail being the poorest school system in county. Moore very active in county and member of the CIC.
2hr. 0 min
K&A – Update Master Plan and going all the way over to Monroe Central. Big box Distribution and office space.
Chris – take a look at previous studies. What does not work anymore and hope to build it out.
2hr. 2 min
Dave – on revisiting the Miami MOU as a way for getting more grants.
Chris – on checking to see if they are still interested. Need to educate people on why that is being done.
Mention of talking to Keith Kemp in the afternoon.
Recess
End 2 hr. 5 minute mark on cd
18.14 minutes – 4.17 MB
2hr. 5 min
1:00 P.M. – SOIL & WATER BOARD OF SUPERVISORS (2010 FUNDING)
Meeting starts about 3 minutes in
2hr. 8 minThey will not be getting all there 2010 match money and already have their 2009 meeting.
2hr. 10min County budgeted $89,565 but the match will only $29,000 – $30,000
2hr. 11 min They will need another $12,000 from Commissioners to make budget and get through at the level they are at now.
2hr. 13 min They will start 2010 with a $21,000 rollover and this could leave them with $0 at the end of the year.
2hr. 15 min They want $100,565 from county and with expected match they would have a $133,751.
2hr. 21 min Dave – checking on rent being reduced or moving to save money.
$1300 a month rent. 5year contract ends mid January.
2hr. 27 min Chris on waiting until after the first of the year.
Sales tax down $63,000 for month off of adjusted downward estimate.
End 2 hr. 32 minute mark on cd
27 minutes – 6.18 MB
V. APPROVAL OF MINUTES
NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION &
APPROVAL OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE
DECEMBER 16TH REGULAR SESSION MEETING
VI. PUBLIC COMMENTS
VII. APPROVAL OF VOUCHERS
NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED
BY THE COUNTY AUDITOR
VIII. FINANCIAL CONSIDERATIONS
A. CONSIDER APPROVAL OF RES. #667-09-142
RE: AUTH. PAYMENT – VARIOUS DEPTS.
B. CONSIDER APPROVAL OF RES. #668-09-142
RE: TRANSFER OF FUNDS – VARIOUS DEPTS.
IX. CORRESPONDENCE & REPORTS
A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CERTIFICATION
RE: 2009 COUNTY HIGHWAY SYSTEM MILEAGE CERTIFICATION FOR ODOT
B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A PERSONNEL ACTION
RE: RESIGNATION OF MINDY ANN SMITH – LANDFILL
X. BID RECOMMENDATIONS/ AWARDS
A. NOTE RECEIPT OF A BID RECOMMENDATION & FURTHER CONSIDER AWARDING
THE BID AS RECOMMENDED BY THE COUNTY ENGINEER
RE: 2010 AGGREGATE BIDS – ENGINEER
XI. AGREEMENTS & CONTRACTS
A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT
RE: AMENDMENT #1 TO YARD WASTE REMOVAL AGREEMENT W/ FRESH AIRE FARMS – INCREASE $9,639.00 – RECYCLING
B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT
RE: HOUSING REVOLVING LOAN FUND ADMINISTRATION AGREEMENT W/ OHIO DEPT. OF DEVELOPMENT
C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT
RE: PRICE’S CREEK BRIDGE REPLACEMENT GRANT AGREEMENT W/ OHIO PUBLIC WORKS COMMISSION – ENGINEER
D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING (2) ADDENDUMS
RE: ADDENDUM TO SOFTWARE LICENSING AGREEMENT & SOFTWARE SUPPORT AGREEMENT W/ APPRAISAL RESEARCH – INCREASE NO. OF LICENSES & SUPPORT FEES – $6,842.00 – REA
End 2 hr. 53.8 minute mark on cd
21.51 minutes – 5 MB
2hr. 54min Tish Plaugher on speaker phone
Chris – question on yard waste and it getting trucked off. Large spike in cost from landfill clearing but public also increased.
David – what was original contract for?
Tish – a little over $7,000, often time 2 – 3 trips to pick up landfill and resident and residential yard waste. Again attributed to rise in residential use and landfill expansion.
Bob – it almost double the amount. Did you question Fresh Air Farms about the increase? She has checked for others but not really anyone else. Four yard container being rented.
Chris – asks about when the bill was dated
3hr. 2min Chris – question on if the grant money for recycling offsets the cost.
End 3 hr. 4.5minute mark on cd
10.39 minutes – 2.43 MB
Connie on need to increase their (hers & Kim) work hours back to 80 hours with absence of Deb Brock.
Commissioners agree as office work is falling behind. (I agree)
3hr. 7min Issue on figure mentioned earlier with Auditor – figure removed since morning meeting.
Bob – should this have come up sooner.
Chris – not usual
Bob – shouldn't she have approached it sooner than the last ten days of year?
Connie – on the phone for two hours with her…
Chris – house keeping issue, she should have..
3hr. 12min
Chris – HSA's we approved, we are going to set on those awhile as with new health care plan they may be a thing of the past. Depends on what bill government passes.
3hr. 13min Discussions earlier in day with Keith Kemp appeared to go well as long as there is minimum impact.
3hr. 15 min hope for signed contract next Wednesday.
3hr. 16min Bob upset with a department spending $149 on detailing a van. This is why government does not have money.
3hr. 18.5 min Dave will not be at Wednesday meeting
3hr. 19 min Chris reads letter addressed to Mr. Koontz Preble County Pork Festival from city of Eaton
Expo center is not approved for indoor tractor pulls.
List of items needed to pass review.
3hr. 21.5min
Bob – wants to talk about Leachate. During lunch much of his time was spent thinking about leachate. (Where did these guys eat?? lol) *** Leachate file 11a ***
He is satisfied and comfortable with the contract. Thinks the grading system is good, respects the economic development issue. Request was for 20 years.
He does not care who got it. "Disturbed that formed a committee and that we don't want to follow their recommendation or that we want to alter their system." Thinks we have had ample time. Does not want to draw it out.
Dave – respects that but Disagrees with Steve Simmons was looking totally at the cheapest way to get rid of the leachate. Dave is looking at general over all benefit and the scoring system reflected that. Never asked to go the village down there, I said I would. For seven years we have been talking about running it to Camden. Camden Coal and others make use of rail. Agree to disagree. I tried to ask Kyle last week now I am told to talk to Steve. Bob, you and I have been out of the loop. Benefits in running it to leachate. He did not know the scoring scale system would be.
3hr. 29.min Bob – I guess, all three of us should have served on that committee. "I don't want this to go the wrong way, for us to have problems we don't anticipate or want to have.
3hr. 21.5min Bob – thinks we ought to move on it
3hr. 29.5min Chris – David is going to meet with Steve, Monday. I think that ahhm there has been ample time for everybody to have input. You know, the one thing you stated was that you were supposed to be on that committee and you didn't participate. So you had ample time to participate David, all last year.
Dave – Not true. Steve & Tom said they were going to go and talk with Camden about the Leachate. I said fine a commissioner needs to serve on that committee, let me know when you are going and I'll be more than happy to go with you. I was never – ever asked to go.
Chris – If you wanted to serve on that committee obviously you should have been in contact with them.
Dave – I was, oh geez I said let me know when you are going to go down and contact the village council and I was never notified.
Bob – Guys on Monday or Wednesday, Monday, I am moving on it.
Chris – on need to put this to bed.
Motion to Adjourn
End 3 hr. 32 minute mark on cd
30.47 minutes – 7.04 MB