This date had the first GIS Steering Committee meeting. Chris Day mentioned that a lot of information is already available free on the Internet and he is right but I am not sure his comment registered with those in attendence.

Of special note is the discussion in file 7 and the mention of a possible power struggle involving the Preble County Development Partnership. I hope this is wrong but the discussion took place in Commission Chambers and is on the record so it needs to be paid attention to. The issues of who is in charge of what, who is responsible for contributing what, who is responsible for maintaining correspondence all appear to still be in play. Commissioner Wesler is the new President of the Commission and the Commission’s representative on the Partnership Board but he is heard asking for the minutes or anything to bring him up to speed as apparently he was kept out of the loop. It has been standard to have County Commission Board reorganization in January. It happens every year and the expectation of a change in leadership should have been expected and prepared for.  The issue of who is in charge, truly in charge, with regard to the Preble County Development Partnership is a recurring one that last flared up at the November 24, 2010 meeting. I have transcribed the exchange as best I could because the audio levels on a single file sometimes make some people hard to hear while others boom out pretty loud. There is a discussion of some surprise when the Chamber asked for payment of a bill at the last Partnership meeting. There should not have been, and I very much doubt that the issue was settled once and for all at the January 12 meeting.

Preble County, Ohio

County Commissioners

January 12,  2011

Meeting audio and review

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. APPROVAL OF MINUTES

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE JANUARY 5th and JANUARY 10th REGULAR SESSION MEETINGS

VI. PUBLIC COMMENTS

End 5 minute mark on CD – 1.13 MB

File 2

RANDY BOWSER (MENDENHALL & OSWALT SIX YEAR DITCH REVIEWS)

A. NOTE RECEIPT OF & CONSIDER ADOPTING THE NEW BASE OF ASSESSMENTS FOR THE MENDENHALL #771 & OSWALT #782 DITCHES AS RECOMMENDED BY THE COUNTY ENGINEER & FURTHER SET FEBRUARY 9TH AT 9:00 A.M. AS THE DATE & TIME FOR THE PUBLIC HEARING

50.5 minute mark on cd  

21.16 minutes – 4.86 MB

File 3

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR ON JANUARY 14, 2011

26.5 Minute mark   VIII. FINANCIAL CONSIDERATIONS

A. NOTE RECEIPT & CONSIDER APPROVAL OF RES. # 54-11-148

RE: AUTH. PAYMENTS – SHERIFF ($3,500.00); RECYCLING ($4,800.00)

B. NOTE RECEIPT & CONSIDER APPROVAL OF RES. # 56-11-148

RE: MORAL OBLIGATION – FY09 CDBG

27.5 Minute mark   IX. CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A LETTER FROM EASTMAN & SMITH AND CONSIDER APPROVAL BY SIGNING A LEGISLATIVE AGENT REGISTRATION RENEWAL

B. NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING A LETTER TO THE MAYORS, TOWNSHIPS & SOCIAL SERVICE AGENCIES

RE: 2011 CDBG PROGRAM

$170,000 available

$35,000 allocated to the city of Eaton

Also distressed grants available (Neighborhood Revitalization Grant) one available for county at level above $300,000 and one for city.

New Paris has received three; West Alexandria & Camden have each received one.

C. NOTE RECEIPT & CONSIDER APPROVAL OF A LEGAL AD

RE: NOTICE OF 1ST PUBLIC HEARING FOR FY11 CDBG PROGRAMS

D. NOTE RECEIPT OF A COMPLAINT FILED IN PREBLE CO. COMMON PLEAS COURT

RE: COMPLAINT FOR FORECLOSURE – PAUL WAGNER, GETTYSBURG, OHIO VS. GREGORY & KAREN PARSLEY, PREBLE CO. COMMISSIONERS, ET. AL.  —- Involves CHIP Program, county in process of having name removed.

E. NOTE RECEIPT OF A LETTER FROM SHERIFF MICHAEL SIMPSON

RE: NEW HIRE ALISHA SELANDER AS FEMALE CORRECTIONS OFFICER – SHERIFF

F. NOTE RECEIPT OF A LETTER FROM SHERIFF MICHAEL SIMPSON

RE: PAY INCREASES OF VARIOUS EMPLOYEES PER CONTRACT – SHERIFF

Names and amounts read into record.

G. NOTE RECEIPT & CONSIDER APPROVAL OF A PROCLAMATION

RE: RECOGNITION OF PAUL E. MYERS ON HIS 100TH BIRTHDAY

H. NOTE RECEIPT & CONSIDER APPROVAL OF A PERSONNEL ACTION BY SIGNING A LETTER OF RESIGNATION

RE: RESIGNATION OF MELISSA HOLBROOK – JFS

37.8 minute mark on cd  

28.41 minutes – 6.58 MB

File 4

X. AGREEMENTS & CONTRACTS

A. NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: MOU FOR PAYMENT TO USE PAS119 SYSTEM W/ PREBLE CO. SHERIFF – $200.00 – ENGINEER

B. NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING A CONTRACT

RE: SUBSTITUTE CARE SERVICES CONTRACT W/ BEECH BROOK – $1,000.00 – CHILDREN SVS.

C. NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: MAINTENANCE SERVICE AGREEMENT FOR 911 RECORDERS W/ STEPHEN CAMPBELL & ASSOC. – $6,000.00 – 911 FUND

D. NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: ACCUGLOBE E911 DISPATCH SOFTWARE LICENSE & MAINTENANCE AGREEMENT W/ DIGITAL DATA TECHNOLOGIES INC. – $4,660.00 – 911 FUND

E. NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: ANNUAL OPERATING REPORT AGREEMENT W/ MALCOM PIRNIE – $11,000.00 – LANDFILL

F. NOTE RECEIPT AND CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: ALTERATION TO THE LANDFILL PTI AGREEMENT W/ MALCOM PIRNIE – $20,000.00 – LANDFILL CONSTRUCTION

G. NOTE RECEIPT AND CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: LANDFILL AIR PERMITTING, COMPLIANCE & EMISSION TESTING AGREEMENT W/ MALCOLM PIRNIE – $22,000.00 – LANDFILL

H. NOTE RECEIPT AND CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: GENERAL ENGINEERING SERVICES AGREEMENT W/ MALCOM PIRNIE – $15,000.00 – LANDFILL

42 minute mark   XI. TRAVEL

NOTE RECEIPT AND CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. # 53 -11-148 – TERRY PENDERGRAFT – VETERAN SERVICES  Cost not to exceed $301

43 minute mark on cd  

5.06 minutes – 1.16 MB

File 5

55 minute mark     Commissioner Wesler discusses prior night meeting. Potential interest by someone in Preble County.

57 minute mark    Appointment of Don Hopp as county apiar.

1 hr. 5 minute mark   Eric Collins mentioned

1 hr.  2 minute mark on cd  

19 minutes – 4.34 MB

File 6

GIS STEERING COMMITTEE

First meeting  

Set priorities for Sean Maggard.  

For an example of State of Ohio GIS:    Ohio GIS

1 hr.  29.25 minute mark on cd  

27.17 minutes –  6.24 MB

File 7

EXECUTIVE SESSION TO DISCUSS THE EMPLOYMENT OF A PUBLIC EMPLOYEE

Exit no action taken.

Connie to have conversation with John Krock.

1 hr. 31 minute mark      Commissioner Stonecash – Budget talks I think tonight, I think, I might be wrong but I know that Shawnda had to turn in her request to Matt so he could run it past the Chamber Board. Yeah me to. That's a question that needs to be asked.

Commissioner Day – Hmm?

Commissioner Stonecash –  I think maybe have that it may be addressed by ahh I am not going to say here another person, the government level. I talked to the Chairman. There were some issues there.

Commissioner Day – Issues on what Bob?

Commissioner Stonecash – the chamber place.

Commissioner Day – Oh ok

Commissioner Stonecash – It will be interesting to see if they include

1 hr. 32 minute mark  Commissioner Wesler – He said they were running the ahh Shawnda's budget past the Chamber Board.

Commissioner Stonecash – That is what she told me

Commissioner Wesler – Yeah wow.

Commissioner Stonecash – That she wouldn't do that utile she talked to Jeff.

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Commissioner Day – Why are they running it across the Chamber Board? This is the Development Partnership

Commissioner Stonecash – This is a question that needs to be discussed.

Commissioner Day – The Chamber is a component they are not the governing body of the Partnership.

1 hr. 32.4 minute mark  Commissioner Stonecash – (whispering) I think there is a power struggle.

Commissioner Day – There is no power struggle, this is the way it was setup and this is the way it will be ran. Because..

Commissioner Stonecash –  … that needs to be a discussion.

Commissioner Day – Is this just a regular meeting?

Commissioner Stonecash – yes

Connie – Bob did you ahh you know I gave you the little form on that I had to put on our hour ahm what our portion was to. Did you

Commissioner Stonecash – chuckling  I never turned that in.

Connie – What happened?

Commissioner Stonecash – I don't know where it is

Connie – Ok

Commissioner Stonecash – I told I informed Jeff

Connie – I don't see our names on the list of what we plan to contribute

Commissioner Wesler – Oh, I see what you are saying,. Our contribution

Connie – Our contribution and you know I can't

Commissioner Stonecash – They want us to ahh our commitment and do to the fact at down at the bottom there's a statement that says the it will be administered by the Chamber of Commerce. The statement read in to the record on November 24, 2010 was: "The Preble County Development Partnership is a 501c3 foundation administered by the Preble County Chamber of Commerce."

Connie – Do you think you have that in your office somewhere?

Commissioner Stonecash – I'll look through my files, I don't think I have thrown that away.

Commissioner Day – So David you will be representing us then?

Commissioner Wesler – That's what I have been told by Bob so

Commissioner Stonecash – The President of the Board serves on that Committee. ???? my objection to that and I don't think there is really no intent at this time for them to try and figure in our money. Because our money doesn't enter into this other than in total money that is available. But I didn't like the statement that the Chamber is administering the money. And they are in fact I think on viewing it. The other question I have when ??? comes out is ahh how's the government money flow. Where is Lewisburg's coming, where's West Alex coming, where's Eaton's coming? Are there separate line items for those?

Commissioner Day – Yeah I think that's

Commissioner Stonecash – needs to be discussed.

Commissioner Day – a real question because ahh I think that ahh when this was initially discussed the intent was that government was separated segregated so that for tracking purposes. So that it is not intermingled with the private industry so ahhm there's not the the

Commissioner Wesler – Certain expenses that are charged to the government account.

Commissioner Day – Right and there's not the the there can't be the possible portrayal that government funds are used for something that they cannot legally used for.

Commissioner Stonecash – I think you mentioned that 42% of the money is government money in this venture.

Commissioner Day – Yes. I've got the last sheet that I got I have no idea where at but we were given numbers on who the players were and what the dollar amounts were and I figured up roughly 42% were coming from the public sector.

Commissioner Wesler – If you have any previous minutes or anything like that from you Partnership meetings, just anything to make sure I am up to speed.

Commissioner Stonecash – I might have something from the last one do you

Connie – I have my copy

Connie – If I could have a copy of that I will look over them this afternoon.

Commissioner Stonecash – From the last one I didn't get ahh the email I got the agenda but I didn't get the

Connie – Are you getting the emails now David?

Commissioner Wesler – mmm

Commissioner Stonecash – the minutes

Connie – Did the entire Board get everything? I didn't know whether just the President got

Commissioner Wesler – I don't think I've gotten everything though.

Connie – Oh ok, so you haven't all along gotten everything from

Commissioner Wesler – ??? for me to look. I don't know how many were sent out so.

Connie – Well Becky always sends us the minutes and the agenda and reminds us of the meeting.

Commissioner Wesler – I guess I could look and this after

1 hr. 36.45 minute mark   Commissioner Stonecash – … I think that she indicated that the three of us, when she gets moved in on there, another person. That might come in the money somewhere. I don't know who is going to fund that CDB

Connie – If we can what?

Commissioner Stonecash – Yes

Connie – What what did you say? That we can what?

1 hr. 37.25 minute mark    Commissioner Stonecash – How that can be funded

Connie – Ohhh

Commissioner Stonecash – But that might be a way of doing that. In our talks with Butler County theirs is a standalone deal funded by it self. Whether we have that much need for that full time thing for that gal

Commissioner Wesler – So that's 4:00 out at Sinclair?

Commissioner Stonecash – Henny Penny

Connie – Henny Penny

Commissioner Wesler – Oh that is right.

Connie – I'm not certain where we meet

Commissioner Wesler – I saw Rob Connelly last night

Commissioner Day – Just go in the front office the front entry way there in the administration building there and they will guide you. I mean there is two or three there is two or three conference rooms that they can put you in. Depending on what they want to do.

Commissioner Stonecash – You going?

Commissioner Day – I don't know are you going?

Commissioner Stonecash – Well I'd like to go this time and see about the budget.

Commissioner Day – Yeah I probably will go. I'd penciled in to do it.

Commissioner Stonecash – We'll support David

Commissioner Day – Well I mean and I will say this; I was at the one meeting when the payment for the the Chamber came up and nobody there said crap.

Commissioner Stonecash – That's right.

Commissioner Day – I mean and I didn't say anything and in hind sight I should have spoken up because I am sorry we are a player ahmm there there was no as far as I am concerned that was a blind side move. That should have been discussed early on.

Commissioner Stonecash – I don't think Jeff was there. He had a doctor's

Commissioner Day – He wasn't, there were several other people sitting in that room and I don't disagree with paying them

Commissioner Stonecash – Everybody was caught by surprise.

Commissioner Day – I don't disagree with paying them, they were probably had the expense out but that should have been several meetings prior to approval paying that

Commissioner Stonecash – Right, I agree.

Commissioner Day – You know that should have been brought up

Commissioner Stonecash – and been tabled that night.

Commissioner Day – That was never brought up in any of the discussions in forming this Partnership. That I was at. I don't know if there was any.

Commissioner Stonecash – No no no no it never was. In talking to Jeff one day Matt don't worry about that. Matt brought in the bill and said here pay this. He said it was as much a surprise as anybody.

Commissioner Day – Well unfortunately what they have to understand is that doesn't go to the fiscal officer to be paid the fiscal officer presents that to the body for discussion.

Commissioner Stonecash – Well it was emailed out and nobody could open the email

Commissioner Day – I'm getting that a lot on I haven't been able to get and I haven't gotten most of the correspondence from that's been mailed out from the Chamber for whatever reason.

Commissioner Stonecash – Well I don't know if that was from Becky or who that

Commissioner Day – I don't know the Chamber

Commissioner Stonecash – The Chamber, it's not the Chamber's responsibility.

Commissioner Day – I understand that but who's in charge to do that and who was appointed.

Connie – Was there a detailed billing on that, did you get

Commissioner Day – I have never seen anything on

Connie – Oh so no one there at that meeting saw any detailed billing for that expense.

Commissioner Stonecash – Matt of course, Mike Snell, Craig McKinney, Kenyon sp?

Connie – Kenyon sp?

Commissioner Day – I will attend. It's not going to be a long meeting right?

Connie – No, one hour.

Commissioner Stonecash – Are you going?

Connie – Yeah

Commissioner Day – the hour of power

Commissioner Day – Yep

Connie – Yeah

1 hr. 41 minute mark    Commissioner Wesler – If nothing else I'll take a motion to adjourn. Don't forget tomorrow guys. The Dayton Development Coalition.

Commissioner Wesler – on Dayton Development meeting the next night. Goose Creek & grants.

ADJOURN

1 hr. 43.5 minute mark on cd  

14.19 minutes – 3.27 MB

File 8

They're back….  short file, they forgot to approve vouchers for Monday; there will be no session on Martin Luther King day.

1.16 minutes – 298 KB