This day had a good meeting with County Engineer Kyle Cross.  Among the issues covered were the paving of the Fairgrounds and the flood plain in Camden.  There will be a flood plain meeting on Wednesday, February 18, at 1:00 in the Commission Chambers and it is open to the public. Both these issues are important.

Preble County Commissioners

February 9, 2015

Two Commissioners in attendance

Commissioner Creech absent – (May be at school for new county commissioners)

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF VOUCHERS

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

2.2 minutes – 549 KB

File 2

FINANCIAL CONSIDERATIONS

A. NOTE RECEIPT OF A COURT ENTRY FROM PROBATE COURT

RE: SPECIAL FUNDS PROBATE MAGISTRATE FEES FOR JANUARY 2015

B. NOTE RECEIPT OF A COURT ORDER FROM JUDGE WILFRID G. DUES

RE: CHECK ISSUANCE – AILEEN ERBACHER – CLINICAL SUPERVISION ($891.00) & JAN SPITLER – URINALYSIS COLLECTION ($78.00)

C. CONSIDER APPROVAL OF RES. #122-15-168

RE: SUPPLE. APPROPRIATION – WORKFORCE DEVELOPMENT ($20,000.00)

D. CONSIDER APPROVAL OF RES. #123-15-168

RE: TRANSFER OF FUNDS – VARIOUS DEPTS.

E. CONSIDER APPROVAL OF RES. #124-15-168

RE: AUTH. PAYMENT – PROS. ATTY ($7,282.50); CHILDREN SVS. ($22,110.44; $9,610.00; $8,184.00; $8,267.00); RECYCLING ($4,688.56)

F. CONSIDER APPROVAL OF RES. #125-15-168

RE: MORAL OBLIGATIONS – VARIOUS DEPTS.

G. CONSIDER APPROVAL OF RES. #126-15-168

RE: AUTH. EXPENDITURE – $3,565.00 – INSTALLING 8” CLEAN OUT – PCSD #3

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A RESOLUTION FROM THE PREBLE CO. BUDGET COMMISSION

RE: RESOLUTION 2015-002 – REQUIREMENTS FOR ADOPTION OF A TAX BUDGET FOR 2016 WAIVED FOR COUNTY FUND DEPTS PER ORC 5705.281

B. NOTE RECEIPT OF & CONSIDER APPROVAL OF A LEGAL AD

RE: NOTICE & EXPLANATION OF A PROPOSED ACTION IN A 100-YEAR FLOODPLAIN – VILLAGE OF CAMDEN – SECOND STREET & COMMUNITY IMPROVEMENTS PROJECT

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CHANGE ORDER

RE: CHANGE ORDER #3 TO THE ELDORADO – E. MILL ST. RECONSTRUCTION – INCREASE $14,152.97 – FY13 CDBG & VILLAGE OF ELDORADO ($14,152.97)

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT & AMENDMENT

RE: PEST CONTROL AGREEMENT & AMENDMENT W/ TERMINIX – $564.00 – BLDG. MAINT.

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: ELEVATOR MAINTENANCE AGREEMENT W/ SCHINDLER ELEVATOR – $4,740.00 – BLDG. MAINT.

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: COMPUTER SVS. AGREEMENT W/ EATON COMPUTER – $24,000.00 – SHERIFF

E. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: MAINTENANCE SVS. AGREEMENT W/ CALVENT – COMMISSION ($130.00); ENGINEER ($195.00); AUDITOR ($390.00); PROS. ATTY. ($146.00); JFS ($730.00); CSEA ($219.00); LANDFILL ($730.00); PROBATE CT. ($73.00)

TRAVEL

NOTE RECEIPT OF & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #127-15-168 – DONELLA HOBBS, KAREN BREWER & KASEY OVERHOLTZ – CSEA Cost not to exceed $60

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B. RES. #128-15-168 – DONELLA HOBBS, KAREN BREWER & KASEY OVERHOLTZ – CSEA Cost not to exceed $30

C. RES. #129-15-168 – TERRY PENDERGRAFT – VETERAN’S SVS. Cost not to exceed $3,500

D. RES. #130-15-168 – BRUCE BARNES, BOB BENEKE, BILL SAMS, JAMES FAVORITE & VICTOR GARCIA – SOLDIER’S RELIEF Cost not to exceed $2,000

E. RES. #131-15-168 – JIM RAY, DAVID LYNCH & MIKE TOSHLOG – ENGINEER NO COST TO THE COUNTY

F. RES. #132-15-168 – HEATHER MORTON & DAWNA SIMPSON – JUVENILE CT. Cost not to exceed $74

G. RES. #133-15-168 – JODY BETSCHER – TASC Cost not to exceed $220

H. RES. #134-15-168 – BRANDI CHRISTENSEN – TASC Cost not to exceed $ ?

18.75 minute mark on cd  

16.23 minutes – 3.75 MB

File 3

Commissioner Day – Connie do you have additional items at this time?

Connie – Randy prepared a press release on the Glenwood topic. (Commissioners take time to read it)

Connie – summarized version the letter sent to us by the Ohio EPA.

20.75  Minute mark   Commissioner Day – That's good it gets the pubic as informed as we are.. mentions MVRPC (Miami Valley Regional Planning Commission).. Listen to the audio

Note receipt and approval of press release.

24.75  Minute mark    Connie – Rodney has been working with Brenda ??? on a DP&L infrastructure grant (mentioned last week as being for the Fairgrounds) This would be a good thing.  Discussion on topic – this is a grant from private industry and not paid for with taxpayer money.  

30  Minute mark   Retirement of Judge Dues discussed. Judge Overmeyer event on Saturday.

31.5 minute mark on cd  

12.46 minutes – 2.92 MB

File 4

COUNTY ENGINEER MONTHLY MEETING

Kyle Cross  Listen to the audio

37  Minute mark    Annual ditch inspections have begun.

42.75  Minute mark   Mention of the end of Eric White's driveway.

9.25 miles of resurfacing with black top – exceeds last few years when 4 – 6 is mentioned as total.

15 miles of chip seal.

25 miles of crack seal.

44  Minute mark   Paving at the Fairgrounds. There is a dedicated county road at the Fairgrounds. 1.5 miles mentioned. Kyle has prepared a paving program for the Fairgrounds that include the other areas paved.  

46  Minute mark    Chip seal and $875,000 grant money mentioned.   Listen to the audio

Chip seal and 1.25 inches of black top over both the blue and green (county road) areas on a map mentioned.

Green area mentioned as costing $142,500

Blue area mentioned as costing – $104,500

Little area in pink just outside the front gate is a city dedicated road – $6,900

Asks if commissioners are interested in moving ahead with the blue area $104,500 with General Fund or grant money.  Pork Festival may entertain participating in the project.  

Kyle has the money set aside to so this year.

Commissioner Robertson mentions underground work that may be planned.

Extended discussion on this topic and worth listening to for those interested.

Kyle – Would be a 2015 project.

Commissioner Day sees this as a late summer project. Kyle & Denise agree.

Commissioners instruct Kyle to move forward with the bidding of the project.

1 hr.  .5  Minute mark   Flood plain issue with the Village of Camden.  Camden Council member called Kyle.

Work session on Wednesday after 2:00 – Kyle asks if the commissioners can attend.  

Extended discussion on this topic and worth listening to for those interested.

1 hr.  15  Minute mark   Connie reads them an excerpt from the Open Meeting Act – must be open to the public. Meeting rescheduled to Courthouse where it can be recorded. Wednesday the 18th at 1:00. 168 propertied mentioned.

Short discussion on salt for roads – Kyle reports better than recent years but still a lot of winter left.

ADJOURN

1 hr.  24.25 minute mark on cd  

52.43 minutes – 12 MB