Fairly uneventful meeting, no one was absent….
File 3 has Shawnda Combs presenting her first Economic Development update. From the audio she appears to be a real asset to the county and perhaps the best thing this group has done. Yes, I know, they had the bar set pretty low but given the poor decisions on the ED front in the past she seems to be far more prepared to handle the issue than the a three that hired her combined. I hope we as citizens can avoid having one commissioner play lead for her to report to as was the case with the old OGDC fiasco, sure way to ruin a promising start. Back on topic, she has been very busy, very focused and accept for the often repeated in chamber tendency to refer to “the chamber” without identifying which chamber I thought it was an excellent meeting. She mentioned a number of projects without specifics.
She has also been busy working on a website with county site data and local information. This is something that has been needed for a very long time. It will be interesting to see if she shows for the next New Paris Chamber meeting on October 26….
File 5 is the Landfill monthly meeting with John Jones. The leachate force main is running behind schedule and it is now hoped to be a winter or spring project. The previous projected completion date of January 1, 2011 won’t be happening. This is the line that should by any semblance of a competence be going to Camden. I have to wonder how long the grant that was approved for Camden is going to be good, the clock should be ticking.
File 7 had Mindy is for the General Funds Financial Update. She failed to give the General Fund Cash Balance.
File 9 has the hiring of a new Senior Imaging Technician. The name is mentioned but I am pretty sure I have the spelling wrong.
Preble County, Ohio
County Commissioners
October 18, 2010
Meeting audio and review
Three Commissioners in attendance
I. OPEN MEETING
II. CALL OF ROLL
III. PLEDGE OF ALLEGIANCE
IV. PRAYER
V. PUBLIC COMMENTS
VI. APPROVAL OF MINUTES
NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE OCTOBER 13TH REGULAR SESSION MEETING
End 2.58 minute mark on CD – 695 KB
9:00 A.M. – ELECTED OFFICIALS & McGOHAN BRABENDER (FY11 HEALTH INSURANCE RATES/PLAN)
5 minute mark Commissioner Stonecash – on changing the Insurance Committee next year to the people in the room – elected officials.
29.5 minute mark on cd
26.31 minutes – 6.08 MB
9:30 A.M. – SHAWNDA COMBS (ECONOMIC DEVELOPMENT UPDATE)
30.5 minute mark Shawnda Combs
Worked with four different projects.
37.5 minute mark On meetings and areas of county visited. Rotary, West Elkton Council meeting, mentions New Paris. Develop marketing plan and story.
38 minute mark Attended the Dayton Entrepreneur Signature program. A group of folks in the Camden area that is taking advantage of the services of this group provides, involves a medical device, one of a kind very unique.
Shawnda has been very busy.
39.5 minute mark Met with Kevin Carver (Attended the January 25, 2010 Preble County Commission meeting. Commissioners were asked about the availability of railroad but never mentioned earlier decision to send leachate line to Lakengren instead of Camden.)
Schedule one day a month for making calls to local business on retention, create a business retention team. (Great idea)
40.5 minute mark Toured Heavens Corner with Chamber employee. Use as part of a Red Carpet tour.
42 minute mark Camden and invention discussed again.
43.4 minute mark Mentions that some projects are a marathon (reference Project Ski may take two years)
45 minute mark Mentions Economic Development Plan. About time the county had one.
46 minute mark Mentions great relationship with Chamber (does not say which one) and Partnership.
48 minute mark on cd
18.34 minutes – 4.25 MB
VII. APPROVAL OF VOUCHERS
NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR
VIII. FINANCIAL CONSIDERATIONS
A. CONSIDER APPROVAL OF RES. #541-10-147
RE: AUTH. PAYMENT – SAFE FUND ($190.53) & 911 FUND ($231.86)
B. CONSIDER APPROVAL OF RES. #542-10-147
RE: SUPPLE. APPROP. – DRETAC-PROSECUTOR
C. CONSIDER APPROVAL OF RES. #543-10-147
RE: TRANSFER OF FUNDS – VARIOUS DEPTS.
D. NOTE RECEIPT OF A PAID NOTE
RE: GATES JOINT DITCH IMPROVEMENT – $41,166.44
52.4 minute mark IX. CORRESPONDENCE & REPORTS
A. NOTE RECEIPT OF A REPORT FROM THE COUNTY SHERIFF
RE: MONTHLY JAIL REPORT – SEPTEMBER 2010
Male admissions were 96 down 13 from August.
Female admissions were 24 down 5 from August.
Total releases 127. Down 7 from August.
Average daily count was 41 down from 48.
B. NOTE RECEIPT OF A REPORT FROM BECKY SORREL, JFS DIRECTOR
RE: SETS ACCT. BANK RECONCILIATION REPORT FOR SEPT. 2010 – CSEA
C. NOTE RECEIPT OF A PERSONNEL ACTION & CONSIDER APPROVAL BY SIGNING A NOTICE OF RESIGNATION
RE: RESIGNATION OF KELLI KEEHNER – RECYCLING
D. NOTE RECEIPT OF A LETTER FROM STAN SPENCER went to school with Bob Stonecash
RE: RESIGNATION FROM PREBLE COUNTY DD BOARD
57.5 minute mark on cd
9.36 minutes – 2.19 MB
10:00 A.M. – LANDFILL MONTHLY MEETING
58 minute mark Meeting starts with John Jones.
September was down.
1 hr. minute mark Leachate totals.
$307,000 spent so far on leachate hauling.
1 hr. 1.4 minute mark Leachate force line update.
1 hr. 3 minute mark Winter time to spring project. Previous deadline January 1 – not happening.
1 hr. 28 minute mark on cd
26.31 minutes – 6.08 MB
10:45 A.M. – SENIOR RECORDS IMAGING TECHNICIAN
EXECUTIVE SESSION
Exit
1 hr. 29.5 minute mark Connie passes out paper that was forwarded up to John Krock.
1 hr. 32 minute mark Commissioner Stonecash – Ok, what else have you?
Something about logs – paper shifting
1 hr. 34.75 minute mark County Commissioners Association of Ohio and the OSU Extension Regional Seminar in Clark County on October 29.
1 hr. 35.75 minute mark Commissioner Stonecash – Partnership has purchased Shawnda Combs a cell phone. Bill and cell phone usage to be paid for by the partnership. It took a little bit to get that accomplished. A credit card is being pursued at this time.
1 hr. 37 minute mark Ditch review cost question on billing. Involves putting three ditches together. This was discussed previously; county Prosecutor ruled the ditches could not be combined. Owners had already been charged in some cases and now there will be new charges incurred and the citizens should not be charged twice for a county mistake. Drainage had budget cut from $50,000 to $40,000 this year. Currently the department has $64,000 in cash.
1 hr. 44.75 minute mark EXECUTIVE SESSION for discussion of the possible employment of a county employee
Exit
1 hr. 45.5 minute mark on cd
17.32 minutes – 4.01 MB
11:30 A.M. – MINDY ROBBINS (GENERAL FUND FINANCIAL UPDATES)
1 hr. 47.5 minute mark Meeting starts.
1 hr. 48.25 minute mark OSU Extension payment of $11,000 +
LGF (Local Government Funds) – $7124 higher than estimated for month.
Sales tax – looks to be $20,000 over estimate.
Charges for services – below estimate?
1 hr. 50 minute mark Conveyance Fee for October – $3,326.10
Estimated carryover of $1,700,000.
Estimated revenues for 2011 – $8,882,928
Total certificated amount $10,582,928
1 hr. 54 minute mark carry over from last year was $1,100,000
1 hr. 58 minute mark on cd
26.31 minutes – 6.08 MB
G. NOTE RECEIPT OF (2) COURT ORDERS FROM JUDGE DUES, JUVENILE COURT
RE: ORDER TO AUDITOR TO TRANSFER FUNDS FROM PROBATE CT.-SPECIAL
PROJECTS TO JUVENILE-MAGISTRATE SPECIAL PROJECTS & ORDER TO
TRANSFER TASC COSTS COLLECTED BY JUVENILE CT.
H. NOTE RECEIPT OF A LETTER FROM THE CLERK OF COURTS
RE: PROBATIONARY RATE ADJUSTMENT FOR DIANA DAY $9.98 per hour
I. NOTE RECEIPT OF A LETTER FROM THE CLERK OF COURTS
RE: HIRE OF STEPHANIE BROWN AS PART-TIME TEMPORARY EMPLOYEE $9 per hour
2 hr. 2 minute mark X. AGREEMENTS & CONTRACTS
A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CONTRACT
RE: HOME MAINT., MODIFICATION & REPAIR SERVICES COST REIMBURSEMENT CONTRACT W/ THE AREA AGENCY ON AGING – $7,221.00 – JFS
B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT
RE: PROGRAM COORDINATION AGREEMENT W/ MENTAL HEALTH & RECOVERY BOARD – $25,000.00 – FCFC
C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CONTRACT
RE: GRATIS – EAST STREET NEIGHBORHOOD IMPROVEMENTS CONTRACT W/ C.G. CONSTRUCTION – $253,936.50 – FY09 NEIGHBORHOOD REVITALIZATION
D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT
RE: WRAPAROUND SERVICES AGREEMENT W/ PREBLE CO. TASC – $23,536.32 – FCFC
E. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN ADDENDUM
RE: ADDENUDM #1 TO TURF MAINT. AGREEMENT W/ HOUSE FAMILY LANDSCAPE & LAWNCARE, LLC – EXTEND AGREEMENT 2 YRS. – BLDG. MAINT.
F. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN ADDENDUM
RE: ADDENDUM #2 TO TURF MAINT. AGREEMENT W/ HOUSE FAMILY LANDSCAPE &
LAWNCARE, LLC – EXTEND AGREEMENT 2 YRS. – COMMISSION, BLDG. MAINT., HEALTH DEPT., WIC, PUBLIC HEALTH INFRASTRUCTURE, EMA, JFS, SHERIFF, RECYCLING, LANDFILL, PCSD #3, & ENGINEER
2 hr. 7.5 minute mark XI. TRAVEL REQUESTS
NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:
A. RES. #544-10-147 – CAROL AVERY & DANIELLE PIERATT – JFS Cost not to exceed $20
B. RES. #545-10-147 – JULIA MILLIKEN – JFS Cost not to exceed $10
2 hr. 9 minute mark on cd
26.31 minutes – 6.08 MB
Commissioner Stonecash – Connie do you have anything further?
Connie – I've got two additional items Bob.
Note receipt and consider approval of Co Generation agreement in the amount of $25,000 under Landfill construction. 3 – 0 vote
Note receipt and consider approval by considering a grant agreement FY10 CDBG agreement with Ohio Department of Development. 3 – 0 vote.
2 hr. 11.5 minute mark EXECUTIVE SESSION TO DISCUSS POSSIBLE EMPLOYMENT OF COUNTY EMPLOYEE
Exit – Deborah Leperd sp?? offered Senior Imaging Technician. at $11.73 per hour effective next Monday.
2 hr. 13.5 minute mark EXECUTIVE SESSION TO DISCUSS TO COMPENSATION OF A COUNTY EMPLOYEE.
Exit – no action taken.
2 hr. 14.9 minute mark Commissioner Wesler on letter from Joyce Mckee.
Commissioner Stonecash on Black Walnut Parade.
ADJOURN
2 hr. 16.5 minute mark on cd