February 18 was an interesting and long meeting day.

First up in File 2 was James Mays on events at the Fairgrounds. This meeting essentially was about the offering of beer for sale at the Fairgrounds with the first date expected to be the March 6 & 7 Tractor pull.  The other event would be a music festival the weekend of September 5. There are still some insurance and other issues that need to be worked out.  Beer sales at events are becoming a way to raise needed funds and attract events.

File 3 has Marty Votel in to discuss the planned use of Matrix Operating System. This sounds like a long overdue modernization in the Prosecutor’s office and Marty hopes to start using the software this spring.

File 4 covers the electric aggregation agreement for county buildings and expected financial savings.

File 7 had a conference call with Christopher Thoms the National Flood Plain Coordinator for the State of Ohio. Mr. Thoms informed the commissioners that the public hearings held in Preble County on the flood plain issue had the lowest attendance of the 88 counties in the state. He put the number of attendees at “1”.  There is a question here as to just what is the responsibility of the county commissioners to make sure local community leadership is aware of issues like the Public Hearings on the flood insurance. Legally all they have to do is advertise it but when no one shows on such an important issue then perhaps there needs to be more follow through. I don’t think that is too much to ask when during this same time period the commission was making trips for meetings to Columbus and Dayton for the failed Goose Creek project. At the second and final hearing held March 8, 2010 Katie Worthington noted as did the Commissioners that no one was there. My review of that March 8, meeting shows that the topic of conversation prior to the hearing was Goose Creek.

11:30 A.M. – 2ND PUBLIC HEARING – ZONING CASE #1273 (FLOOD INSURANCE)

A. CONSIDER APPROVAL OF RES. #148-10-143

RE: REAFFIRMATION OF RES. #145-10-143 – AMENDING ZONING RESOLUTION

FOR REGULATION OF AREAS OF SPECIAL FLOOD HAZARD

The Goose Creek fiasco and Landfill Leachate Scandal were twin pillars of incompetence with regard to the Day, Stonecash & Wesler Commission.  What was not widely known but just as bad for the Camden area was this Flood plain issue that had its origins in the same time period and has many of the same names attached.  Kelly Doran who fought hard for the Leachate line to go to Camden is again fighting for the residents of his home town.  Property owners (160 +) find their land in a flood plain with high insurance costs based on what is alleged here as faulty mapping that was done and based on older maps that compounded the problem when their data was converted for use on new maps.  This audio file and the next one have a lot of acronyms mentioned and it can be hard to follow as maps are being looked at that the listener cannot see.

File 8 has an after meeting discussion on the conference call with some explanation or views on how this problem went so wrong. As stated here someone went to Steve Simmons to tell him there was a problem with the map. He was told by Steve that if there was a discrepancy that he would bring it to the Board of County Commissioners and that was in 2011. Someone said it was dropped at that time – listen to the audio.  

File 9 Has Kelly Doran asking about Glenwood and a possible new County Sewer District. Commissioner Day mentions EPA testing in the area also starting in the 2010 time line. Kelly suggests pumping the sewage to Lakengren instead of along Rt. 35 where they could create some economic development. This is refers to the leachate line going to Lakengren instead of down Rt. 127 and creating the possibility of economic development along that route. Kelly then addresses the issue of management during the time Chris Day has been a commissioner. He mentions the cost of hauling leachate to Cincinnati, Goose Creek and running a line to Lakengren as examples.  Kelly asks for answers on “millions of dollars wasted” from Chris which he does not get. At the 8 minute 30 second mark of this file Rodney Creech offers a “street story” of what he heard.  Kelly explains what really happened and I agree with his review.

Now that the possibility of running a sewer line down Rt. 35 has been mentioned on the record in a Commission meeting should Chris Day abstain from future commission involvement on Glenwood? The closest community to Glenwood is West Alexandria and Chris is the Village Administrator. The leadership of Lakengren wanted the leachate for the financial benefit and a possible sewer line from Glenwood to West Alexandria should be considered the same thing.

Preble County Commissioners

February 18, 2015

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE FEBRUARY 11, 2015 REGULAR SESSION MEETING

2.3 minutes – 588 KB

File 2

JAMES MAYS – FAIRGROUND EVENTS

Applied for an alcohol permit on the grounds.

Central Ohio Tractor Pullers Association. Permit application on hand.

Teutonic Music Festival. Permit not currently on hand – September.

Beer area for Tractor Pull would be the Expo building (inside).

There would be deputies on hand.

6  Minute mark   Certificate of insurance covering the Commissioners, Pork Festival and Ag Society.

7  Minute mark   100% of proceeds from beer sales must go to Fairgrounds up keep. There would be a consulting fee involved to Cox Concessions.

Commissioner Day is asking some good questions and making some good points.

11  Minute mark   Someone offering an opinion that the rules for beer garden call for it to be limited to an area of a building – not the whole building. Gentleman says that is the position of the Sheriff.

Bridges Bikes & Blues protocol discussed.

14  Minute mark   Cox Concessions employees will be selling the beer not Ag Society members.

No clarification on how much the consulting fee will be. The Tractor Pull will be held March 6 & 7.

Page 3 section B needs to be filled out by the property owner – Commissioners office.

17  Minute mark   Connie has some good questions on proceeds and payments. She is writing void a one section.

Application needs updated.

20.5  Minute mark    Connie mentions need for "Special Event Insurance"

23  Minute mark   Teutonic Music Festival – grounds are being rented.

Katie West covers some requirements. Commission needs to be insured.

Commissioner Robertson on need for General Liability and Special event insurance.

26.5  Minute mark   Controlled substances questioned.

Beer only alcohol to be served.

Kim Keller on a temporary beer permit requiring event to be a non-profit or charity.

30.5  Minute mark   Katie West reads a 2013 Attorney General opinion. Seems to allow and cover it.

31.9  Minute mark    Commissioner Creech speaks up and asks if they can look at other places that have done this. Fully supports both events.  

36.65 minute mark on cd  

34.12 minutes – 7.83 MB

File 3

Marty Votel  – not scheduled

Heads up on something he is wanting to do in the Prosecutor's office.

Matrix Operating System.   

Discussion on subject. Sounds like a good and overdue idea.

Listen to the audio.

Cost of $15,000 – $17,000 per year.

Plans to use "Criminal Forfeiture money" to pay the bill for the first two years. If it works as hoped then he would approach the County Commission. Might be able to reduce help by 1/2 to 1 full time employee if it does reduce workload. Marty thinks this is progressive.

46.5  Minute mark   Only the Prosecutor's office would have the expense.

Sheriff's Office is deeply invested in another program and not willing to change. Matrix has developed an interface that allows the two sets of software to be used together.

Commissioners are in-favor.

Marty hopes to start the software sometime in the spring.

1 hr.  5.5 minute mark on cd  

28.21 minutes – 6.49 MB

File 4

ELECTRIC AGGREGATION UPDATE – BILL BRADISH – CONFERENCE CALL

Listen to the audio.

County owned facilities contract expires in June. Preble will be marketed with up to 14 other counties.

1 hr.  16 minute mark on cd  

10.33 minutes – 2.41 MB

File 5

FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #140-15-168

RE: SUPPLE. APPROPRIATION – CHILDREN SVS. ($19,500.00)

B. CONSIDER APPROVAL OF RES. #141-15-168

RE: AUTH. PAYMENT – VETERAN SVS. ($1,452.50); SHERIFF ($4,000.00); CHILDREN SVS. ($3,620.08)

C. CONSIDER APPROVAL OF RES. #142-15-168

RE: MORAL OBLIGATION – VARIOUS DEPTS.

D. CONSIDER APPROVAL OF RES. #143-15-168

RE: TRANSFER OF FUNDS – VARIOUS DEPTS.

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A NOTICE FROM THE PREBLE CO. SANITARY ENGINEER

RE: CANCELLATION OF FEBRUARY 12, 2015 MANDATORY PRE-BID MEETING FOR THE LANDFILL SCALE/OFFICE REPLACEMENT PROJECT – LANDFILL

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN UPDATED REPORT TO THE PREBLE-MONTGOMERY CO. FSA

RE: AGRICULTURE RISK COVERAGE & PRICE LOSS COVERAGE PROGRAM ELECTION – LANDFILL TRACT 2

C. NOTE RECEIPT OF A LETTER SENT FROM THE SANITARY ENGINEER TO THE OHIO EPA

RE: SUBMISSION OF ALTERATION NO. 7 ABANDONMENT & RELOCATION OF GROUNDWATER MONITORING WELLS – LANDFILL

BID RECOMMENDATION & AWARD

A. NOTE RECEIPT OF A BID RECOMMENDATION & FURTHER CONSIDER AWARDING THE PROJECT AS RECOMMENDED BY THE COUNTY ENGINEER

RE: (7) PRE-STRESSED BOX BEAMS FOR SHURLEY RD. & (7) PRE-STRESSED BOX BEAMS FOR CONCORD RD

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF AN EXECUTED AGREEMENT

RE: PROGRAMMATIC AGREEMENT BETWEEN BRD. OF PREBLE CO. COMMISSIONERS & OHIO STATE HISTORIC PRESERVATION OFFICE – CDBG PROGRAMS

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: SERVICE SUBSCRIPTION AGREEMENT W/ OHIO MARCS – $1,365.00 – EMA

Medical studies and papers try my pharmacy store now buy cialis online confirm that Karlovy Vary mineral water helps with various digestive and metabolic disorders.

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN ADDENDUM

RE: ADDENDUM #1 TO THE TIRE COLLECTION CONTRACT W/ LIBERTY TIRE – INCREASE BY $8,500.00 – RECYCLING

D. NOTE RECEIPT OF (2) EXECUTED CONTRACTS

RE: ANNUAL MAINTENANCE SVS. ($21,500.00) & RE-EVALUATION SVS. CONTRACT ($495,500.00) W/ APPRAISAL RESEARCH CORP. – REA

E. NOTE RECIEPT OF & CONSIDER APPROVAL BY SIGNING AN ADDENDUM

RE: ADDENDUM #4 TO THE ENGINEERING SVS. AGREEMENT W/ T&M ASSOCIATES – EXTEND 1 YR. – LANDFILL ($351,000.00) & LANDFILL CONSTRUCTION ($322,000.00)

TRAVEL

NOTE RECEIPT OF & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #144-15-168 – MAGISTRATE BRENT COPELAND – JUVENILE CT. Cost not to exceed $670

B. RES. #145-15-168 – JIM RAY, DAVID LYNCH & MIKE TOSCHLOG – ENGINEER Cost not to exceed $20

C. RES. #146-15-168 – MICHELLE DAVIS – TASC Cost not to exceed $30

D. RES. #147-15-168 – ROBERT SCHNEIDER – SHERIFF PROFESSIONAL TRAINING Cost not to exceed $770

E. RES. #148-15-168 – ERIC BEEGHLY- 911 Cost not to exceed $925

F. RES. #149-15-168 – REGINA HAPNER & GARRY SPENCER – JFS Cost not to exceed $419

G. RES. #150-15-168 – JEFF CENTERS – JFS Cost not to exceed $333

1 hr.   33.5  Minute mark    Commissioner Day – Connie do you have any additional items at this time?

Cancellation of the bid opening at 2:25.

1 hr. 34 minute mark on cd  

18 minutes – 4.12 MB

File 6

Connie received a phone call from Mental Health yesterday they are getting a new Board Member – Michelle Thomas. Would like a Commissioner to swear her in next Monday at 6:30 p.m.

Invitation to tour the new Eaton City Schools Board offices on February 20 from 5:00 – 7:00 p.m.

Insurance discussion. Rodney volunteered to help.

1 hr.  37.5  Minute mark    EXECUTIVE SESSION FOR COURTHOUSE SECURITY DISCUSSION  

Exit – no action taken.

1 hr.  39.5  Minute mark    RECESS

JAIL CHILLER & BOILER REPLACEMENT -SHERIFF

Five bids – $134,000 – $162,000

Listen to the audio.

1 hr.  44.5  Minute mark   Facility review?? Chris Harper & Connie.  Warranty on buildings and more review.

Discussion on topic – software tracking for maintenance and more. "Cloud" based.

1 hr.  50  Minute mark   Resolution 151 Travel for Randy Gilbert "today".

Connie received an update on 911 review study.  Some changes in document that will take some time to read.

1 hr.  52  Minute mark   CHIP partnership discussion – Connie & Chris…. Connie reads email she sent. Involves a partnership with the City of Eaton and administration of grant and responsibility of partner. Eaton as Admin would hold responsibilty. City gets $330,000 and County $380,000. HIT handles county.

Discussion on topic and partnership agreement.

1 hr.  58.5  Minute mark   Connie calls Marty Votel to come over.

2 hr.  0 Minute mark   EXECUTIVE SESSION FOR COURTHOUSE SECURITY DISCUSSION  

Exit – no action taken.

2 hr.  .5  Minute mark   Commissioner Creech on CCAO – Justice, Ag & Economic Development.

RECESS

2 hr.  2.5 minute mark on cd  

28.34 minutes – 6.54 MB

File 7

KYLE CROSS – FLOODPLAIN ISSUE IN CAMDEN

Kelly Doran, Brad Kramer and Mike Michael.

2 hr.  4.5  Minute mark   Conference Call

Listen to the audio

2 hr.  13  Minute mark   Kelly Doran begins asking questions. Over 160 + homes were put in the flood plain that were not previously. This has cost them hundreds of thousands of dollars. Flood plain is off two feet in Camden.

2 hr.  31  Minute mark    Brad Kramer has questions.  Brad and Kelly are talking to Christopher Thoms the National Flood Plain Coordinator for the State of Ohio.

Christopher Thoms, CFM
Ohio Dept. of Natural Resources
2045 Morse Rd., Bldg. B-2
Columbus, OH 43229-6693
614-265-6752 FAX 614-265-6767
christopher.thoms@dnr.state.oh.us

2 hr.  38  Minute mark   Kyle Cross speaks.

2 hr.  47  Minute mark    Chris feels it unlikely the person that did the mapping made a mistake.

2 hr.  49  Minute mark    Commissioner Robertson has Mike Michael speak. 1979 study to 2010 study…points out where he feels there are problems.

2 hr.  55.5  Minute mark    Commissioner Robertson asks Chris what the home owners need to do that are affected by this.

Recommends that they continue to buy insurance.

END OF CONFERENCE CALL

2 hr. 59.75 minute mark on cd  

57.14 minutes – 113.1 MB

File 8

Kelly Doran says that Boehner's office is interested in this.  

Discussion on topic.   Pointing out of errors.  

3 hr.  2.5  Minute mark    Requires many property owners to buy flood insurance.  Stantec is mentioned again.

Kelly Doran says he took it to previous County Engineer Steve Simmons who did nothing. It only took one call to Commissioner Robertson & County Engineer Kyle Cross for them to get involved and have this meeting. Says Simmons did nothing and that the county has some burden. This started back in 2011.

Sounds like Brad Kramer & Mike Michaels

3 hr.  6.5  Minute mark    Kyle Cross or original maps were done for the auditor at less resolution that was off when converted.

3 hr.  8 Minute mark    Kelly Doran asks if the county was given $25,000 by FEMA to do the mapping. Would like to know what the money was spent on. Good question.  

3 hr.  13  Minute mark    Chris Day asks about a benchmark on flood plains.

Kyle Cross explaining how things were done.

This is a little hard to follow as they appear to be referring and looking at maps.

3 hr.  22.5  Minute mark    Person talking went to Steve Simmons to tell him there was a problem with the map. He was told by Steve that if there was a discrepancy that he would bring it to the Board of County Commissioners and that was in 2011. Person talking said it was dropped at that time.

3 hr.  23.5  Minute mark   Kelly Doran – the county hired these guys…. the county needs to help straighten this out…

Commissioner Day believes it was FEMA that hired them not the county.

3 hr.  24.5  Minute mark   Kyle Cross – Again explaining how he thinks he thinks the date went wrong – Plus or minus one meter accuracy for first GIS fly over…

3 hr.  29.9  Minute mark   Kelly Doran thanks Kyle and gets one more gouge in the eye at Steve because we could have been here how many years ago.

3 hr.  30 Minute mark    Rodney Creech on liking to look forward and not back.  

3 hr.  33 minute mark on cd  

33.16 minutes – 7.61 MB

File 9

Kelly Doran – I want to hear about this Greenwood?

Commissioner Robertson – Glenwood.

Commissioner Day – explains.

Commissioner Creech – We've got 18 months to come up with a plan.

Commissioner Robertson – …plan that will have to acceptable to the EPA.

Kelly Doran – I have a suggestion. Chris you will like this. I think you should put out what is it requests for proposal? RFPs you are good at RFPs

Commissioner Day – Ok

Kelly Doran – Which you could do you could put out an RFP. Send this stuff to Lakengren LOL  Ok, not up 35 where you could create some economic development but through all of the back roads.  See what I mean and send it to Lakengen and it would only take about 4 or 5 additional years and only cost about a million and a half for shipping it. And there you have it. Any votes for that?

Commissioner Day – We will take that under advisement.

Kelly Doran – Ok. I'll be brief because a I know that I have been here a long time but I have never ever got a chance to talk to you publically or on the record about some of that because – "Well it's under appeal or it under this or it is under that.  Listen to the audio – worth a listen – Great review of the mishandled leachate issue – a lot of money could have been saved going to Camden and there would have been economic development for the county.

3 hr.  41.3 Minute mark    Commissioner Creech offers his view based on what he heard. He is wrong and could have easily checked at the time or any time since. Rodney has been involved with the Preble County Development Partnership since the beginning and this should have been a base issue for economic development.  The facts were available and based on that involvement – there is no excuse for not knowing the facts and repeating false information under the guise of "word on the street" .  

Kelly Doran –  … we were waiting on an offer from the county, an offer never came….. Listen to the audio – worth a listen

3 hr.  43.5 Minute mark    Kelly mentions Ken Moreland.   I remember this.

3 hr.  46.25 Minute mark   Connie – Note receipt and approve by signing addendum #1 to the computer service agreement with Eaton Computer.

Resolution #152 Travel for Michele Davis – Cost no to exceed $30

ADJOURN

3 hr. 48 minute mark on cd  

15minutes – 3.43 MB