Preble County Commissioners
February 13, 2013
Three Commissioners in attendance
I. OPEN MEETING
II. CALL OF ROLL
III. PLEDGE OF ALLEGIANCE
IV. PRAYER
V. PUBLIC COMMENTS
VI. APPROVAL OF MINUTES
NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE FEBRUARY 6, 2013 REGULAR SESSION MEETING.
VII. APPROVAL OF VOUCHERS
NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR ON FEBRUARY 15, 2013.
3.01 minute mark on cd
3.01 minutes – 708 KB
2ND PUBLIC HEARING – PREBLE CO. 5-YR CONSOLIDATED PLAN
Bill Hutton and Mary Bullen representing the HIT Foundation.
Extended discussion on topics and requested changes.
15 Minute mark After meeting discussion on issue.
31 minute mark on cd
28 minutes – 6.41 MB
MINDY ROBBINS – GENERAL FUND UPDATE
I picked the audio file up on Wednesday and forgot to ask for Mindy's report.
Extended discussion on new software for Auditor's office as the current is from 1999 – lack of updates and trouble finding equipment that operate with it.
46 minute mark on cd
15 minutes – 3.44MB
FINANCIAL CONSIDERATIONS
A. CONSIDER APPROVAL OF RES. #150-13-159
RE: AUTH. PAYMENT –BLDG. MAINTENANCE ($4,596.00); 9-1-1 ($6,000.00); FELONY SUBSIDY ($6,250.00); BUREAU OF INSPECTION ($1,968.00); GIS ($2,800.00); LAND USE MANAGEMENT ($264.00)
B. CONSIDER APPROVAL OF RES. #151-13-159
RE: MORAL OBLIGATION – VARIOUS DEPTS.
C. CONSIDER APPROVAL OF RES. #152-13-159
RE: TRANSFER OF FUNDS – VARIOUS DEPTS.
D. CONSIDER APPROVAL OF RES. #153-13-159
RE: AUTH. EXPENDITURE – $7,140.00 FOR THE PURCHASE OF GUARDRAIL MATERIALS – ENGINEER
E. CONSIDER APPROVAL OF RES. #154-13-159
RE: AUTH. EXPENDITURE – $8,420.00 FOR THE PURCHASE & INSTALLATION OF EMERGENCY LIGHTING & SAFETY EQUIPMENT, CONSOLES & PARTITIONS FOR A THIRD NEW SHERIFF CRUISER
49 Minute mark Dave mentions having talked to a Commissioner from Meigs County and bringing up that Preble County had given Meigs a used Sheriff's Cruiser a few years ago. Meigs County is still using that cruiser.
F. NOTE RECEIPT OF A COURT ENTRY FROM JUVENILE COURT
RE: COLLECTION OF COURT COSTS – SPECIAL FUNDS PROBATE MAGISTRATE FEES
CORRESPONDENCE & REPORTS
A. NOTE RECEIPT OF A LETTER FROM JEANNE CREECH, COUNTY RECORDER
RE: PROBATIONARY RATE ADJUSTMENT FOR SHERRY A. HURST $14.50 per hour.
B. NOTE RECEIPT OF A REPORT FROM THE SHERIFF’S OFFICE
RE: MONTHLY JAIL REPORT FOR JANUARY 2013
Average daily count was 65.
6511 meals served.
C. NOTE RECEIPT OF A LETTER FROM SHERIFF SIMPSON
RE: NEW HIRE OF ELISA WEBER AS JAIL NURSE $15 per hour.
AGREEMENTS & CONTRACTS
A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT
RE: AGGREGATE PURCHASE AGREEMENT W/ SHAMROCK MATERIALS – $2,000.00 – ENGINEER
B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT
RE: PLANNING COMMISSION MEMBER PERSONAL SVS. CONTRACT W/ STANTON GARRETT – $600.00 – LAND USE MANAGEMENT
C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT
RE: ZONING COMMISSIONS SECRETARY & STENOGRAPHER PERSONAL SVS. CONTRACT W/ JOAN MOORE – $3,600.00 – LAND USE MANAGEMENT
D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT
RE: RURAL ZONING COMMISSION PERSONAL SVS. CONTRACT W/ DANIEL HAYS – $600.00 – LAND USE MANAGEMENT
E. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT
RE: PLANNING COMMISSION MEMBER PERSONAL SVS. CONTRACT W/ NATHAN KRAFT – $600.00 – LAND USE MANAGEMENT
F. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT
RE: PLANNING COMMISSION PERSONAL SVS. CONTRACT W/ CYNTHIA ASHWORTH – $600.00 – LAND USE MANAGEMENT
G. NOTE RECEIPT OF AN EXECUTED AGREEMENT
RE: ANNUAL MAINTENANCE SVS. (NEW CONSTRUCTION) AGREEMENT W/ APPRAISAL RESEARCH CORP. – $18,300.00 – REA
H. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT
RE: MICROFILM STORAGE & DUPLICATION SVS. AGREEMENT W/ MONTGOMERY CO. MICROFILM BOARD – $4,000.00 – MICROFILM
TRAVEL REQUESTS
NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:
A. RES. #155-13-159 – BUTCH HIDEBRAND, DAVE KRAZL & MATT VENABLE – ENGINEER Cost not to exceed $30
B. RES. #156-13-159 – CHRIS WASHINGTON – CERT. OF TITLE Cost not to exceed $90
C. RES. #158-13-159 – MICHELLE DAVIS – TASC Cost not to exceed $460
D. RES. #159-13-159 – TERRY PENDERGRAFT, JANIE NORRIS, MELISSA COBB – VETERAN SVS.Cost not to exceed $30
E. RES. #162-13-159 – DAWNA JOHN – JUVENILE CT. Cost not to exceed $110
57.5 minute mark on cd
11.31 minutes – 2.63 MB
2ND PUBLIC HEARING – BUILDING & ZONING FEE MODIFICATION
A. CONSIDER ACTION ON RES. #157-13-159
RE: MODIFYING THE PREBLE CO. BUILDING & ZONING FEE SCHEDULE TO INCLUDE ADDITIONAL COSTS FOR VIOLATIONS
Chad mentions that in the last 12 to 15 months the doubling of the fees would have impacted probably 6 people. Dave claims that if they don't raise this tax that next year there might be 15 people because there is no penalty. Dave neglects to consider that this fee has been the same since 2006 and it the county is at six.
Chris Day and David Wesler vote to raise fee 100%. Denise Robertson votes no – I agree with Denise.
1 hr. 3 minute mark on cd
5.31 minutes – 1.26 MB
Discussion on other issues for a State of the County presentation.
1 hr. 14 Minute mark Discussion on transfer of the Economic Development Department to the Preble County Development Partnership. Payments from the county to the Partnership of $22,000 per quarter. This issue needs to be settled before the issue of PERS is settled by the state.
Discussion on Farm sales in 2012.
1 hr. 17 Minute mark Moving Ohio Forward Grant discussion and possibly adding three more properties.
1 hr. 19 Minute mark Chart of savings on county buildings from electric aggregation.
1 hr. 23 Minute mark Insurance grant for $9,424.80
1 hr. 27.25 minute mark on cd
24.15 minutes – 5.55 MB
JANE LIGHTNER– BRIDGES, BIKES & BLUES EVENT
Revised application for use of the courthouse – the music.
I recommend listening to this audio file so that you can have a better understanding of the topic.
City of Eaton approved the Beer Garden.
1 hr. 29.5 Minute mark Mary Bullen – It presents a real positive view of Preble County… Encourages the commission to leave the area of the courthouse open to those who have purchased beer.
1 hr. 31 Minute mark Jane Lightner – The Ohio Bureau of Liquor Control requires the drinking area to be fenced in. Explains how they allow drinking at the Historical Society. Later mentions 16 acres covered.
City of Eaton Policeman will be required to patrol the Beer Garden area – minimum of two on patrol.
1 hr. 51.75 minute mark on cd
24.31 minutes – 5.61 MB
COUNTY ENGINEER MONTHLY MEETING
NOT REVIEWED
2 hr. 1.75 minute mark on cd
10 minutes – 2.29 MB
2 hr. 6.75 Minute mark Discussion on State County Commission meeting held previously in Columbus.
RECESS FOR LUNCH
2 hr. 11.3 minute mark on cd
9.42 minutes – 2.22 MB
KESSLER – UPDATE ON BROADBAND PROJECT
Worth a listen.
For history on this issue: http://www.citizensforpreblecounty.com/news/?s=French&x=27&y=9
2 hr. 14 Minute mark 50 – 75 towers needed in Preble County.
Rural areas. 2 – 5 MB service.
2 hr. 19.5 Minute mark Anticipates two years until completion in Preble County.
2 hr. 20.5 Minute mark Mentions using communication towers from Sheriff's department.
2 hr. 27.75 minute mark on cd
16.21 minutes – 3.74 MB
Note receipt of approval by signing and amendment: Southwest Ohio Title Agency – Prosecutor's Office.
Travel Request 163 – Authorizing Shawnda Combs to attend the Fairfield County Chamber of Commerce February 15. to review their Agricultural plan.
2 hr. 29 Minute mark Courthouse plaza use application: Bridges Bikes & Blues and Music Festival.
2 hr. 31 Minute mark PREBLE CO. SOLID WASTE & LANDFILL MONTHLY MEETING
Extended discussion and worth a listen. HB 592 Bill discussion. Consolidation will happen, don't know what it will look like at this time.
Local authority for solid waste districts will be eroded.
2 hr. 37.7 Minute mark Randy Gilbert on Lakengren's curbside recycling program. Attended Monday evening meeting – 40 – 50 people attended.
2 hr. 51 Minute mark Dave Wesler talked to Mike Allen.
2 hr. 57.75 Minute mark Tire Scholarship $500 to a Preble Shawnee student.
3 hr. 2.5 Minute mark Landfill Report
January tonnage is up from last year and February is looking good as well.
Facility up near Henny Penny was demolished.
3 hr. 6.5 Minute mark Scale program package first week of March.
3 hr. 18.25 minute mark on cd
50.3 minutes – 11.5 MB
Resolution 164
Cell tower email complaint from resident. Tower has been since 1998.
ADJOURN
3 hr. 22.3 minute mark on cd
4.06 minutes – 962 KB