This meeting has the continuance of deficiency reports being issues by the EPA at the landfill. I have included the letter and response mentioned last week and there is mention of another one this week. In fairness to the landfill, there does not appear on the May 24 letter to be any of what I would consider a major issue.  

File 3 has the Engineer’s report and a discussion on the Goose Creek area.  Kyle Cross reported that Hazelwood Drive has a 50 ft. right-of-way.  He also discovered that the area behind the Pilot is zoned as the Hazelwood Subdivision and has 18 lots. This does not apparently appear in the Auditor’s office records. There is an issue with the volume of the audio on this meeting but it appeared that Commissioner Wesler replied he was not aware of the subdivision. Kyle said this happened back in 1988 and County Engineer Steve Simmons then remembered it. This will be addressed with zoning, but it speaks volumes about the lack of preparation that was done that left that issue undiscovered

File 4 has the County Engineer appearing to back out of an agreement made earlier this year to fund 30% of GIS beyond 2011. He is late on his June 1, GIS commitment payment.  Roads and bridges will be more of a priority in the future than funding GIS. This issue also feeds into the development at Goose Creek as the recent permissive license fee hearings had at least some opposition because of people not wanting to fund Goose Creek with the money and I agree.

File 6 has discussion on the Lakengren Force main and that is another issue that ties in with this Commissions’ claim of a commitment to economic development. That line should be going to Camden.

Preble County, Ohio

County Commissioners

June 13, 2011

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. APPROVAL MINUTES

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE JUNE 8th REGULAR SESSION MEETING

VI. PUBLIC COMMENTS

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

End 3 minute mark on CD – 714 KB

File 2

FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #361-11-151

RE: AUTH. EXPEND. – $21,099.60 FOR PURCHASE OF REINFORCED CONCRETE PIPE

B. CONSIDER APPROVAL OF RES. #362-11-151

RE: AUTH. PAYMENT – JFS ($3,120.87; $1,174.31); PROS. ATTY. ($177.68;$1,346.66); GOOSE CREEK CROSSING ($4,794.25; $7,315.50);

WORKFORCE DEVELOPMENT ($1,378.90); CSEA ($1,273.85); HELP ME GROW ($900.00); RURAL ZONING ($119.00); COMMISSION to David Wesler ($734.20)

C. CONSIDER APPROVAL OF RES. #363-11-151

RE: SUPPLE. APPROP. – SPECIAL LEVY– MENTAL 169 ($296,888.00)

D. CONSIDER APPROVAL OF RES. #364-11-151

RE: TRANSFER OF FUNDS – VARIOUS FUNDS —- Landfill $50,000

E. CONSIDER APPROVAL OF RES. #366-11-151 Diversion Fee Fund

RE: AUTHORIZING ESTABLISHMENT OF A NEW FUND – PROSECUTING ATTORNEY’S DIVERSION FEE FUND

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A LETTER FROM OHIO EPA Link

RE: LANDFILL 2010 ANNUAL OPERATIONAL REPORT

B. NOTE RECEIPT OF A LETTER FROM STEVE SIMMONS TO OHIO EPA Link

RE: LANDFILL 2010 ANNUAL OPERATIONAL REPORT

C. NOTE RECEIPT OF A LETTER & PTI FROM OHIO EPA

RE: PCSD #2 PERMIT TO INSTALL

D. NOTE RECEIPT OF A REPORT FROM THE SHERIFF’S OFFICE

RE: MONTHLY JAIL REPORT – MAY 2011

Average daily count was 62

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CHANGE ORDER

RE: CHANGE ORDER #2 TO RESURFACING PRICES CREEK ROAD BRIDGE PROJECT – INCREASED BY $7,642.80 – ENGINEER

B. NOTE RECEIPT OF AN EXECUTED MEMORANDUM OF UNDERSTANDING (MOU) AGREEMENT

RE: ONLINE AUCTION SERVICES MOU W/GOVDEALS, INC. – COMMISSION

TRAVEL REQUESTS

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #365-11-151 – JOHN JONES – LANDFILL COST NOT TO EXCEED $2,920.50

B. RES. #367-11-151 – DAVID WESLER – COMMISSION COST NOT TO EXCEED $200

C. RES. #368-11-151 – DAVID WESLER – COMMISSION COST NOT TO EXCEED $1,200

D. RES. #369-11-151 – DAVID WESLER – COMMISSION COST NOT TO EXCEED $100

15 Minute mark  Note receipt of a letter from the Ohio EPA – Notice of Deficiency – Landfill Construction. Phase 2A – 3 Certification Report – Dated June 8, 2011

Commissioner Wesler – I did call Wes Riehl and ahh expressed concern that you know of these and he said unfortunately he said the ahh EPA, they put a report in one time they say nothing about it and then the next time they change it or looking for something different and I just told him to try and be as complete as possible cause ahh we don't like for these to happen. These "Deficiency Reports" appear to have increased in frequency and highlight an issue that may be solved by the proposed "Gas to Energy" plant across from the landfill. There have been valid concerns voiced by the Commissioners on what they were previously told. This issue of deficiency notices could very well get worse and a trip to Kentucky to view a plant that has been proposed and put off more than once needs to be made as that type of facility could very well be an answer to these type of issues and may even cut county expenses.

Commissioner Wesler – Kim did you have anything else?

Kim – Invitation to ribbon cutting.

18.25 Minute mark  Commissioner Wesler – We all attended the Commissioners Conference Friday in Columbus and it was very beneficial. We got to hear Mr. Quame in the morning for "Jobs Ohio" and that was a very very good meeting and then in the afternoon Auditor Yost presented several ideas to the commissioners. So very good meetings.

Commissioner Day – I was ahh at least impressed with Auditor Yost because when he got some question thrown at him that he couldn't answer he basically just said "I don't know that but I will get you the answer" he didn't try stumble through it. So at least he was being honest… I thought it was very good.

Commissioner Stonecash – Yeah there is lots of good things going on and there is lots of people complaining about what maybe Governor Kasich is doing but he is doing the right things, for turning Ohio around. Bring some jobs in here and often that doesn't sit well with people that don't understand.

20.5 Minute mark   Commissioner Day – Did you guys see this email?

Commissioner Wesler – Not yet.

21.5 Minute mark   Steve Simmons and Kyle Cross come in.

22.25 minute mark on cd  

19.16 minutes – 4.41 MB

File 3

ENGINEER’S MONTHLY REPORT

This meeting has a recurring poor audio issue with regard to the volume.

25.5 Minute mark   Meeting begins with Kyle Cross presenting.

31 Minute mark   Kyle Cross – We met last week at Pilot and the driveway at Hazelwood Drive. In looking into that the Right-of Way at Hazelwood Drive is 50 ft., however there is a Hazelwood Subdivision back behind that which is an additional 18 lots. I am not sure if you were aware of that or Kleingers because it has been recorded up in the Recorders office with all signatures and everything. But going to the Auditors website, is not shown on any of their individual lots. I don't know if that may be a factor that anyone was aware of. But at this point audio issue.

32 Minute mark   Commissioner Wesler – Not that I was aware of.

Commissioner Day – Dave

Kyle Cross – I don't recall, basically Hazelwood Drive was shown back to about where that —- on some of those conceptual drawings and then to the road from that ran do north parallel to 127, with approximately one acre lots subdivided off with that. And I think it is a little over that …similar bigger out lots directly behind Pilot were larger.

Commissioner Wesler – Do you remember what year that was?

Kyle Cross – 1988

Steve Simmons – Yeah, I remember that, it was called the Hazelwood Subdivision.

Commissioner Day – —— can't make it because of poor volume

33 Minute mark   Kyle Cross – No, we just had one over the — plat of it from the Recorders office. I think it was like a total of 5 – 6 pages for the whole subdivision.

Commissioner Wesler – — Chris and his committee —

34 minute mark on cd  

11.44 minutes – 2.68 MB

File 4

Meeting continues

Discussion on helicopter ride.

36.5 Minute mark   Commissioner Wesler – The other thing we talked about with GIS are you going to be able to make the payment I think Connie said that around June 1, it was originally due?

Steve Simmons – I ahh — talked with Connie, Kyle was part of that — because I have committed to that for this year..

Commissioner Wesler – What about the fly over? We are starting to build up a reserve for a flyover.

Steve Simmons – Well we won't have the money for that.

Commissioner Wesler – just — expenses that is not any money aside for a flyover like we had talked about.

Steve Simmons – That's true. I feel like our needs are more towards putting everything we can afford to our roads and bridges other than GIS. I am not saying I don't support GIS but —– I ahh have a tough time —- road ways  — giving money to GIS. — 30% this year —- next year.

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Kyle Cross on spraying and GIS information.

41.75 Minute mark   Commissioner Wesler mentions Auglaize County which apparently lent Preble County the spray truck.

45 minute mark on cd  

11 minutes – 2.52 MB

File 5

Between meeting conversation and noise.

46 Minute mark   Writing on paper and somebody saying "Jesus".

more writing on paper.

1 hr. 1.5 minute mark on cd  

7.1 minutes – 1.64 MB

File 6

LANDFILL MONTHLY MEETING

John Jones presents.

1 hr. 2.5 Minute mark   Leachate down but only 300,000 gallons short of what total was for 2010 (entire year).

1 hr. 8 Minute mark   Pumps for Leachate force main mention and submission of PTI to EPA within a week for that leachate force main.

Choice One is waiting on a 201 compliance letter from Lakengren.

1 hr. 9 Minute mark  Contract discussion with Lakengren. They need to approve design prior to its installation. Their two biggest concerns are the air release valves in the force main and what maintenance will be on those in the future. Their other biggest concern was they would like to see a valve in the force main before it would enter their collection system. Because after it enters their collection system it goes to a lift station to be pumped to their waste water facility. Their fear is that if something would happen at that lift station they would like a way to stop flow. For fear that line may drain a substantial volume of leachate into that system.  

1 hr. 11.75 Minute mark    Discussion of having a tanker trailer hauling leachate over and Lakengren may have to do some gravel work to handle the vehicle.

1 hr. 13 Minute mark    Justin and Allen mentioned as contact people at Lakengren.

1 hr. 14 Minute mark   Discussion and quotes on design of new building at Landfill. Three quotes, lowest was $24,000.

1 hr. 16.75 Minute mark  Commissioner Wesler asks John how they are proposing to pay for it.

1 hr. 17.75 Minute mark   $50,000 left in fund for leachate to cover the remainder of the year. More money will have to come from construction fund. Robbing Peter to pay Paul mentioned.

1 hr. 20 Minute mark   Talk of getting the building constructed.

1 hr. 22.75 Minute mark   Hiring a Sanitary Engineer discussed. Would be housed at new building.

1 hr. 25 Minute mark   Steve Simmons cell phone goes off.

1 hr. 27 Minute mark   Commissioner Wesler raises concerns on costs and money.

Steve Simmons asks what Dave's suggestions are.

Dave not wanting Recycling to buy have the new building as they are only going to have one room. Mentions GIS agreements that seem to keep changing.

1 hr. 30.25 Minute mark   Wetland construction.

1 hr. 34.5 Minute mark    Mention of Co Gen and draft agreement.

1 hr. 37 Minute mark   Tier 2 sampling discussed.

1 hr. 41.3 Minute mark   Sewer District 2.

1 hr. 55.25 minute mark on cd  

53.46minutes – 12.3 MB

File 7

RECYCLING MONTHLY MEETING

Tish Plaugher presents.

1 hr. 56 Minute mark    Girl Scouts at Fort St. Clair and colored beads.

7800 pounds of electronics.

Curbside recycling has dropped significantly in Eaton.

2 hr. 3 Minute mark    Bridges Bikes and Blues recycling. Tish will be there on Saturday.

Landfill revenue is down, people are downsizing garbage bins and going to every other week for pickup.

2 hr. 6 Minute mark   Camden rental and new carpeting discussion.

2 hr. 15 Minute mark   Tish has not noticed clean up.

RECESS FOR LUNCH

2 hr. 23.25 minute mark on cd  

28 minutes – 6.4 MB

File 8

SHERIFF SIMPSON- FY11 GASOLINE EXPENSES & ADVANCE OF FUNDS FOR IN-CAR VIDEO SYSTEMS

2 hr. 24 Minute mark    Mowing discussed. Inmates vs. maintenance for work.

2 hr. 26.5 Minute mark   Discussion on Chris Washington offer to transfer Certificate of Title fees to be used to help pay Sheriff Department gasoline bill.

Department has $42,000 budgeted for fuel and has spent over $30,000 on it so far this year. Last year the total was about $48,000.

Trying to keep shift miles to the 100 miles per shift range.

2 hr. 30.75 Minute mark   Commissioner Wesler on pay raises for girls and Chris Washington's offer being possibly only a one time offer that will not be available next year.

2 hr. 32.75 Minute mark   Discussion on putting Sheriff Department employees on Commission pay plan. An audit would be required.

Sheriff has concern that Commission may not be able to fund pay plan.

2 hr. 36 Minute mark   Evaluation of Certificate of Title showed that pay raises were in order and the current plan is to phase those in.

2 hr. 37.3 Minute mark   Concern raised that with insurance costs going up and no pay raises that everybody is making less money every year.

2 hr. 38 Minute mark   Commissioner Stonecash on the days of everybody expecting a 3% pay raise being gone at least for a while.

2 hr. 41 Minute mark   Discussion on grant money and no cost to county.

2 hr. 43 Minute mark   Discussion on extent of inmate work being done at jail.

2 hr. 47 Minute mark    Jail 17 years old and it takes a while to cross train people to do maintenance. Commissioners want people crossed trained so that if someone leaves there are other people trained who know how to do the job.

2 hr. 49.25 Minute mark   Kim raises concern on purchases orders being split up to keep them under the quote thing.  "If they examine or catch that, they will smack us for that."

ORC Statute – anything over $25,000 must bid. Each individual entity set its own limit.

2 hr.  51.5 Minute mark  Estimate of falling $24,600 short on budget for gas based on price of gas that day. $6,000 a month with 6 months to go.

2 hr.  52.75 Minute mark    Sheriff asks about the downside of having Chris Washington transfer $10,000.

3 hr.  .3 minute mark on cd  

37.07 minutes – 8.49 MB

File 9

Commissioner Wesler – Ok we finely got the right contracts here for the DP&L Energy Resources.

Motion to note receipt and approve by signing.

Passes 3 – 0

Projected $5,600 a month savings.

3 hr.  1.25 Minute mark   Commissioner Day – What's your thoughts on the proposal from Mr. Washington on the $10,000 and $5,000?

Commissioner Wesler – Well why don't you say your thoughts then? I've got some thought that I will say after you.

Commissioner Day – I say I don't have a problem with the $10,000 for fuel.

Commissioner Stonecash – But you are saying the 5000 you do have a problem with?

Discussion on micromanaging.   

Apparent agreement against the $5,000 for "salary adjustments".

3 hr.  6 Minute mark  Kim on ORC and surplus funds from Certificate of Title are to be sent to the County for the General Fund. If the Clerk of Courts is unable to determine that amount then it falls to the Budget Commission to decide. He has already indicated that he has a surplus.

If it is not needed then it goes back to the General Fund.

Put off until Wednesday.

3 hr.  10.2 Minute mark   Commissioner Wesler – Ok, anything else   

Commissioner Stonecash – Let's talk about the $1,500 limit that has been discussed or questioned numerous times. Is that high enough?

Commissioner Wesler – I think we better wait until Connie is here… we just doubled it not too long ago.

Commissioner Day – We took it from 750 to 1500.

Commissioner Wesler – Remember it is the taxpayers' dollars and competition is good….

ADJOURN

3 hr. 14.6 minute mark on cd  

14.2 minutes – 3.28 MB