Preble County, Ohio

County Commissioners

December 13,  2010

Meeting audio and review

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE NOVEMBER 29TH AND DECEMBER 1ST REGULAR SESSION MEETINGS

End 2.57 minute mark on CD – 692KB

File 2

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

3.5 minute mark  VIII. FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #620-10-147

RE: AUTH. PAYMENT – JFS ($2,184.00); WORKFORCE DEV. ($1,278.89; $4,056.25); BLDG MAINT. ($212.42; $729.79; $1967.51; $476.50); CHILDREN SVS. ($48,540.00); ENGINEER ($1,218.00; $2,570.60); FY09 CDBG ($6,625.00); DITCH MAINT. ($1,233.23); TITLE DEPT. ($322.16); SHERIFF ($234.76; $367.51)

B. CONSIDER APPROVAL OF RES. #621-10-147

RE: TRANSFER OF FUNDS – VARIOUS DEPTS.

C. CONSIDER APPROVAL OF RES. #622-10-147

RE: AUTH. TRADE-IN OF OBSOLETE WASHER – SHERIFF

D. CONSIDER APPROVAL OF RES. #626-10-147

RE: AUTH. PAYMENT – SHERIFF ($898.00; $1,330.00)

10.51 minute mark on cd  

7.39 minutes –  1.75MB

File 3

IX. CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A LETTER FROM STEVE SIMMONS, ENGINEER

RE: REMOVAL OF GARY BOOHER AS PART-TIME INTERMITTENT ENGINEERING TECHNICIAN – ENGINEER

B. NOTE RECEIPT OF A LETTER FROM STEVE SIMMONS, ENGINEER

RE: RETIREMENT OF NORMAN RUSK – ENGINEER

C. NOTE RECEIPT OF & CONSIDER APPROVAL OF LEGAL AD

RE: PUBLIC HEARING – CDBG PROPOSED GRANT AMENDMENT – (Gratis)

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN RFA

RE: RFA FOR FY11 CHIP ADMINISTRATION SVS.

E. NOTE RECEIPT AND CONSIDER APPROVAL BY SIGNING A LETTER TO THE PAYROLL CLERK

RE: PROBATIONARY RATE ADJUSTMENT FOR JEFFREY ADKINS – JFS

15.5 minute mark on cd  

4.57 minutes – 1.13MB

File 4

X. AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: TWO-WAY RADIO COMMUNICATIONS PROJECT (SHERIFF BACK UP) WITH P & R COMMUNCATIONS- $19,188.00 – EMA

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING CHANGE ORDER

RE: CHANGE ORDER #1 TO GENERAL ENGINEERING CONTRACT WITH MALCOLM PIRNIE INC – INCREASE $8,000.00 – LANDFILL

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: AMENDMENT TO SALT APPLICATION & SNOW REMOVAL AGREEMENT WITH PROGRADE EXCAVATING & DEMOLITION LLC TO EXTEND CONTRACT – $1,500.00 – JFS

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING ADDENDUM

RE: ADDENDUM #2 TO RECYCLING AGREEMENT WITH RUMPKE OF OHIO INC $9,522.24 – RECYCLING

E. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CHANGE ORDER

RE: CHANGE ORDER #2 TO GRATIS SOUTH ST PROJECT WITH C.A. SHINDELDECKER – $600.00 – FY09 CDBG

F. NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING (2) AGREEMENTS

RE: HOME REPAIR ASSISTANCE GRANT AGREEMENTS BETWEEN DOROTHY MCMURRY & HARRY WAGNER TO J.L. GLENN REMODELING – $9638.00 – FY09 CDBG CHIP

G. NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING AGREEMENT

RE: PARKING LOT SNOW REMOVAL AGREEMENT WITH WILSON HARDWARE CO. – $800.00 – MAINTENANCE

22.5 minute mark on cd  

7 minutes – 1.59 MB

File 5

XI. TRAVEL REQUESTS

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #623-10-147 – JEAN BROWER – JFS  Cost not to exceed $60

B. RES. #624-10-147 – STEVE SIMMONS & KYLE CROSS – ENGINEER  Cost not to exceed $60

C. RES. #625-10-147 – SEAN MAGGARD – GIS  Cost not to exceed $ no cost to the county

24.4 minute mark on cd  

1.55 minutes – 452 kb

According to the National Cancer Institute, about one out of every two women who undergo breast buy levitra online discover that cancer treatment experiences long-term sexual dysfunction.
File 6

Commissioner Stonecash – Connie what else do you have?

Connie – John Jones (Landfill) notified me last week that he would indeed be able to transfer back into the General Fund $50,000.

Melissa Wallace (Health District) wanted to confirm in writing that she did talk with the Board about having the parking lot repaved and lines painted out at her facility.

Discussion on whose responsibility it is to pay for it.

29.5 minute mark  Commissioner David Wesler believes the way it was left was it was their responsibility to pay.

Connie to check on it.

Commissioner Stonecash – To her credit she was not Director at the time.

31 minute mark   Commissioner Chris Day remembers that the county took care of a pothole there last year.

32 minute mark   Connie – Charlie Biggs and Threats to Preble County board

34 minute mark   Connie – letter from Miami Valley Career Technology Center on meeting December 16. Economic Development and Job Creation. 3:00 – 5:00.  Bob Stonecash & Dave Wesler will attend.

36 minute mark   Prayer breakfast January 6, 7:30 – 8:30  price $6. Dave won't be in town.

37.9 minute mark   Connie – Did you get your invitation from the Dayton Development Coalition for their 2010 annual meeting? Tuesday, January 11, 2011.  3:15 – 6:00.  All three commissioners going.

40.75 minute mark  Connie – rent check, Fairground tower.

16.30 minute mark on cd  

3.77 minutes – 1.13MB

File 7

Connie – Chris, I have an email from Frank Leon

Commissioner Day – Ok

Connie – In reviewing the file on the Goose Creek….without any action the Ohio EPA's well site acceptance will lapse on January 14…seek extension prior to that occurrence….

Commissioner Day – ….Kevin Carver has already left (change in administration), Brewster Rhoads has left….. We do need to get an extension on that.

Connie – will tell Frank to prepare paper work.

44.5 minute mark   Discussion on how beautiful the new Economic Development office is across the street.

Bob got three quotes on installing new carpeting for the hall way and to purchase and install it will cost $2,542.

Motion on 627 passes.

50 minute mark on cd  

9.08 minutes – 2.09 MB

File 8

9:30 A.M. – REBECCA SORRELL (PERSONNEL)  (9:53 a.m.)

EXECUTIVE SESSION TO DISCUSS COMPENSATION OF A PUBLIC EMPLOYEE

Exit no action taken.

52 minute mark  10:00 A.M. – JFS & CHILDREN SVS. MONTHLY MEETING

In October – 5,356 people received food stamps. $662,322 in food assistance just for October.

358 people losing unemployment in December.  

1 hr.  2  minute mark    CHILDREN SVS

In October, 83 kids in care.  

1 hr. 12.5 minute mark on cd  

22.32 minutes – 5.15 MB

File 9

10:30 A.M. – BUDGET COMMISSION MONTHLY MEETING

1 hr.  15.25 minute mark    Preble County Auditor Mindy Robbins starts meeting.  

First 11 months of 2010 had been budgeted to bring in $8,372,053 but brought in $9,175,533.

Compared to $8,799,789.54 in 2009.

2008 – $9,620,030.25

1 hr.  20.4  minute mark    Cash balance as of December 10, 2010 – $2,422,003.80

1 hr.  23.4 minute mark    staying with $1,700,000 carry over projection.

1 hr.  25 minute mark    For the first 11 months the Conveyance fee brought in $88,969.90.

1 hr.  30.5 minute mark on cd  

18 minutes – 4.12 MB

File 10

1 hr.  31 minute mark    Recess until 1:00 to go upstairs for the Budget Commission meeting with the Health Department.

Back at 1:10

1:00 P.M. – MINDY ROBBINS (PERSONNEL)

EXECUTIVE SESSION TO DISCUSS PERSONNEL ISSUES FOR THE OFFICE OF GIS

1 hr.  33 minute mark  Exit where they have been talking about the employment of a public official.

Funding of GIS

1 hr.  35.75 minute mark on cd  

4.57 minutes – 1.13MB

File 11

Connie – Diane Knupp on application for Board and would like you to consider.

Commissioner Stonecash likes recommendation. Commissioner Wesler approves. (Appeared it was approved)

1 hr.  33 minute mark     Commissioner Stonecash on a department they have allowed $10,000 for part time employment. (comments that they just walked in)  Discussion on taking it out because of fear of a raise.

1 hr.  41  minute mark   Discussion with Kim on Lewisburg of money left over from CDBG funds to be used in Gratis. Request approved.

1 hr.  47  minute mark     Resolution 628 tax map

1 hr.  48  minute mark     Connie – Triple charged (Winter Conferences?)

ADJOURN

1  hr. 51.4 minute mark on cd  

15.39 minutes – 3.58 MB