Preble County, Ohio
County Commissioners
December 13, 2010
Meeting audio and review
Three Commissioners in attendance
I. OPEN MEETING
II. CALL OF ROLL
III. PLEDGE OF ALLEGIANCE
IV. PRAYER
V. PUBLIC COMMENTS
VI. APPROVAL OF MINUTES
NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE NOVEMBER 29TH AND DECEMBER 1ST REGULAR SESSION MEETINGS
End 2.57 minute mark on CD – 692KB
VII. APPROVAL OF VOUCHERS
NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR
3.5 minute mark VIII. FINANCIAL CONSIDERATIONS
A. CONSIDER APPROVAL OF RES. #620-10-147
RE: AUTH. PAYMENT – JFS ($2,184.00); WORKFORCE DEV. ($1,278.89; $4,056.25); BLDG MAINT. ($212.42; $729.79; $1967.51; $476.50); CHILDREN SVS. ($48,540.00); ENGINEER ($1,218.00; $2,570.60); FY09 CDBG ($6,625.00); DITCH MAINT. ($1,233.23); TITLE DEPT. ($322.16); SHERIFF ($234.76; $367.51)
B. CONSIDER APPROVAL OF RES. #621-10-147
RE: TRANSFER OF FUNDS – VARIOUS DEPTS.
C. CONSIDER APPROVAL OF RES. #622-10-147
RE: AUTH. TRADE-IN OF OBSOLETE WASHER – SHERIFF
D. CONSIDER APPROVAL OF RES. #626-10-147
RE: AUTH. PAYMENT – SHERIFF ($898.00; $1,330.00)
10.51 minute mark on cd
7.39 minutes – 1.75MB
IX. CORRESPONDENCE & REPORTS
A. NOTE RECEIPT OF A LETTER FROM STEVE SIMMONS, ENGINEER
RE: REMOVAL OF GARY BOOHER AS PART-TIME INTERMITTENT ENGINEERING TECHNICIAN – ENGINEER
B. NOTE RECEIPT OF A LETTER FROM STEVE SIMMONS, ENGINEER
RE: RETIREMENT OF NORMAN RUSK – ENGINEER
C. NOTE RECEIPT OF & CONSIDER APPROVAL OF LEGAL AD
RE: PUBLIC HEARING – CDBG PROPOSED GRANT AMENDMENT – (Gratis)
D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN RFA
RE: RFA FOR FY11 CHIP ADMINISTRATION SVS.
E. NOTE RECEIPT AND CONSIDER APPROVAL BY SIGNING A LETTER TO THE PAYROLL CLERK
RE: PROBATIONARY RATE ADJUSTMENT FOR JEFFREY ADKINS – JFS
15.5 minute mark on cd
4.57 minutes – 1.13MB
X. AGREEMENTS & CONTRACTS
A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT
RE: TWO-WAY RADIO COMMUNICATIONS PROJECT (SHERIFF BACK UP) WITH P & R COMMUNCATIONS- $19,188.00 – EMA
B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING CHANGE ORDER
RE: CHANGE ORDER #1 TO GENERAL ENGINEERING CONTRACT WITH MALCOLM PIRNIE INC – INCREASE $8,000.00 – LANDFILL
C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT
RE: AMENDMENT TO SALT APPLICATION & SNOW REMOVAL AGREEMENT WITH PROGRADE EXCAVATING & DEMOLITION LLC TO EXTEND CONTRACT – $1,500.00 – JFS
D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING ADDENDUM
RE: ADDENDUM #2 TO RECYCLING AGREEMENT WITH RUMPKE OF OHIO INC $9,522.24 – RECYCLING
E. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CHANGE ORDER
RE: CHANGE ORDER #2 TO GRATIS SOUTH ST PROJECT WITH C.A. SHINDELDECKER – $600.00 – FY09 CDBG
F. NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING (2) AGREEMENTS
RE: HOME REPAIR ASSISTANCE GRANT AGREEMENTS BETWEEN DOROTHY MCMURRY & HARRY WAGNER TO J.L. GLENN REMODELING – $9638.00 – FY09 CDBG CHIP
G. NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING AGREEMENT
RE: PARKING LOT SNOW REMOVAL AGREEMENT WITH WILSON HARDWARE CO. – $800.00 – MAINTENANCE
22.5 minute mark on cd
7 minutes – 1.59 MB
XI. TRAVEL REQUESTS
NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:
A. RES. #623-10-147 – JEAN BROWER – JFS Cost not to exceed $60
B. RES. #624-10-147 – STEVE SIMMONS & KYLE CROSS – ENGINEER Cost not to exceed $60
C. RES. #625-10-147 – SEAN MAGGARD – GIS Cost not to exceed $ no cost to the county
24.4 minute mark on cd
1.55 minutes – 452 kb
Commissioner Stonecash – Connie what else do you have?
Connie – John Jones (Landfill) notified me last week that he would indeed be able to transfer back into the General Fund $50,000.
Melissa Wallace (Health District) wanted to confirm in writing that she did talk with the Board about having the parking lot repaved and lines painted out at her facility.
Discussion on whose responsibility it is to pay for it.
29.5 minute mark Commissioner David Wesler believes the way it was left was it was their responsibility to pay.
Connie to check on it.
Commissioner Stonecash – To her credit she was not Director at the time.
31 minute mark Commissioner Chris Day remembers that the county took care of a pothole there last year.
32 minute mark Connie – Charlie Biggs and Threats to Preble County board
34 minute mark Connie – letter from Miami Valley Career Technology Center on meeting December 16. Economic Development and Job Creation. 3:00 – 5:00. Bob Stonecash & Dave Wesler will attend.
36 minute mark Prayer breakfast January 6, 7:30 – 8:30 price $6. Dave won't be in town.
37.9 minute mark Connie – Did you get your invitation from the Dayton Development Coalition for their 2010 annual meeting? Tuesday, January 11, 2011. 3:15 – 6:00. All three commissioners going.
40.75 minute mark Connie – rent check, Fairground tower.
16.30 minute mark on cd
3.77 minutes – 1.13MB
Connie – Chris, I have an email from Frank Leon
Commissioner Day – Ok
Connie – In reviewing the file on the Goose Creek….without any action the Ohio EPA's well site acceptance will lapse on January 14…seek extension prior to that occurrence….
Commissioner Day – ….Kevin Carver has already left (change in administration), Brewster Rhoads has left….. We do need to get an extension on that.
Connie – will tell Frank to prepare paper work.
44.5 minute mark Discussion on how beautiful the new Economic Development office is across the street.
Bob got three quotes on installing new carpeting for the hall way and to purchase and install it will cost $2,542.
Motion on 627 passes.
50 minute mark on cd
9.08 minutes – 2.09 MB
9:30 A.M. – REBECCA SORRELL (PERSONNEL) (9:53 a.m.)
EXECUTIVE SESSION TO DISCUSS COMPENSATION OF A PUBLIC EMPLOYEE
Exit no action taken.
52 minute mark 10:00 A.M. – JFS & CHILDREN SVS. MONTHLY MEETING
In October – 5,356 people received food stamps. $662,322 in food assistance just for October.
358 people losing unemployment in December.
1 hr. 2 minute mark CHILDREN SVS
In October, 83 kids in care.
1 hr. 12.5 minute mark on cd
22.32 minutes – 5.15 MB
10:30 A.M. – BUDGET COMMISSION MONTHLY MEETING
1 hr. 15.25 minute mark Preble County Auditor Mindy Robbins starts meeting.
First 11 months of 2010 had been budgeted to bring in $8,372,053 but brought in $9,175,533.
Compared to $8,799,789.54 in 2009.
2008 – $9,620,030.25
1 hr. 20.4 minute mark Cash balance as of December 10, 2010 – $2,422,003.80
1 hr. 23.4 minute mark staying with $1,700,000 carry over projection.
1 hr. 25 minute mark For the first 11 months the Conveyance fee brought in $88,969.90.
1 hr. 30.5 minute mark on cd
18 minutes – 4.12 MB
1 hr. 31 minute mark Recess until 1:00 to go upstairs for the Budget Commission meeting with the Health Department.
Back at 1:10
1:00 P.M. – MINDY ROBBINS (PERSONNEL)
EXECUTIVE SESSION TO DISCUSS PERSONNEL ISSUES FOR THE OFFICE OF GIS
1 hr. 33 minute mark Exit where they have been talking about the employment of a public official.
Funding of GIS
1 hr. 35.75 minute mark on cd
4.57 minutes – 1.13MB
Connie – Diane Knupp on application for Board and would like you to consider.
Commissioner Stonecash likes recommendation. Commissioner Wesler approves. (Appeared it was approved)
1 hr. 33 minute mark Commissioner Stonecash on a department they have allowed $10,000 for part time employment. (comments that they just walked in) Discussion on taking it out because of fear of a raise.
1 hr. 41 minute mark Discussion with Kim on Lewisburg of money left over from CDBG funds to be used in Gratis. Request approved.
1 hr. 47 minute mark Resolution 628 tax map
1 hr. 48 minute mark Connie – Triple charged (Winter Conferences?)
ADJOURN
1 hr. 51.4 minute mark on cd
15.39 minutes – 3.58 MB