Preble County, Ohio

County Commissioners

October 20,  2010

Meeting audio and review

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION AND NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE OCTOBER 18TH REGULAR SESSION MEETING

End 4.03 minute mark on CD – 952 KB

File 2

VI. APPROVAL OF MINUTES

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION AND NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE OCTOBER 18TH REGULAR SESSION MEETING

VII. FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #548-10-107

RE: AUTH. PAYMENT – COMMISSION ($1,000.00); FCFC ($3,801.87); SAFE ($1,268.34)

B. CONSIDER APPROVAL OF RES. #549-10-147

RE: TRANSFER OF FUNDS – VARIOUS DEPTS.

C. CONSIDER APPROVAL OF RES. #550-10-147

RE: ESTABLISHING DOG & KENNEL FEES (fees stay the same)

8.8 minute mark     VIII. CORRESPONDENCE & REPORTS

A. NOTE RECEIPT & CONSIDER APPROVAL OF A LEGAL AD

RE: NOTICE OF (3) PUBLIC HEARINGS FOR PROPOSED MODIFICATIONS TO BUILDING & ZONING FEE SCHEDULES (Correction 2 hearings)

1st hearing November 8, at 9:30

2nd hearing November 10, at 9:30

B. CONSIDER APPROVAL OF RES. #546-10-147

RE: INTENT TO MODIFY CURRENT BUILDING & ZONING FEE SCHEDULES

11.25 minute mark     IX. AGREEMENTS/ CONTRACTS

A. NOTE RECEIPT OF AN EXECUTED AGREEMENT

RE: BUILDING INSPECTION & PLAN REVIEW SERVICE AGREEMENT W/NATIONAL INSPECTION CORP.

11.75 minute mark     X. TRAVEL REQUESTS

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #551-10-147 – COMMISSIONERS BOB STONECASH & CHRIS DAY – COMMISSION Cost not to exceed $40

CCAO REGIONAL SEMINAR ON OCTOBER 29, 2010 IN SPRINGFIELD, OHIO

13 minute mark on cd  

8.57 minutes –  2.05 MB

File 3

13.6 minute mark     Commissioner Stonecash – Connie, anything else for us this morning?

Connie – Kelli Ott coming in at 10:00 to discuss the JAG grant that was used to help at with expenses at OSU Extension. Kelli, through FCFC was the one that prepared the grant. Should have been an amendment toi grant. FCFC has received a bill for $22,000 for time of person hired – Susan??

16 minute mark     Pat Holmes had been in February 24.

20 minute mark     Joyce Mckee letter

22.75 minute mark     Commissioner Stonecash – reads letter to Joyce Black – Payroll clerk. Rate adjustment for Debra Ledford sp? Effective 25, 2010 – $11.73

24 minute mark     Commissioner Wesler needs to leave at noon.

26.5 minute mark     Commissioner Day – on developmental plan.

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RECESS UNTIL MEETING WITH KELLI OTT

29.5 minute mark on cd  

16.35 minutes –  3.79 MB

File 4

MEETING WITH KELLI OTT & BECKY SORRELL

FCFC Grant for OSU Extension

30 minute mark     Audit revealed issue of Susan Holiday never having been added in name to the contract.

Mentions conversation with Pat Holmes. Listened to audio of meeting. None of Susan's hours can be paid for from this grant until the point that it is amended.

Cannot go back and pick up hours already worked only hours after amendment.

34 minute mark     Appealing decision.

Kim Keller explains issue.

42.5 minute mark on cd  

11.57 minutes –  2.73 MB

AUDIO FROM 42.5 – 55.5 REMOVED (BETWEEN OFFICE NOICE)

File 5

10:00 A.M. – TISH PLAUGHER (RECYCLING UPDATE & PREBLE CO. SOLID WASTE PLAN)

58  minute mark     Meeting begins

1 hr. 3  minute mark     National Trail recycling to pick-up twice a week. After New Paris was dropped, things picked up.

1 hr. 7.25  minute mark     Commissioner Stonecash asks which schools she has agreements with.

1 hr. 8  minute mark     West Alexandria not involved.

1 hr. 12 minute mark     Commissioner Day – Recommends arranging meeting with all school district Superintendents to try and get everyone more involved.

1 hr. 18 minute mark on cd  

22.5 minutes –  5.14 MB

File 6

Commissioner Stonecash – on not getting into schools regularly. "This hasn't been done regularly in the past"

Tish – explanation on former employee. Currently doing that person's job and her own.

1 hr. 22 minute mark     Commissioner Stonecash – asks if other position is part or full time job.

1 hr.  23.5 minute mark     Tish – I cannot do it on my own.

1 hr.  26 minute mark     Commissioner Stonecash – Can I ask you a question, who hired that previous person there?

Tish – That would be me.

Tish – Interview process also included Connie & Jane Marshall. It was made perfectly clear as to job description and having to go into schools.

1 hr.  30 minute mark     Correspondence needs to be forward to Commission office to be on record.

1 hr.  32 minute mark     Commissioner Day mentions checking with Shawnda.

1 hr.  33 minute mark     Office split/branched off from landfill in 2003.

1 hr.  43 minute mark     Tish – would like to add someone very soon.

1 hr.  46 minute mark     Commissioner Day on PR problem.

Issue with containers over flowing.

1 hr.  50 minute mark    Tish –  Budget comes out of Landfill not General Fund. True but the Landfill does however owe the county money and the size of its budget does impact the ability to repay that loan. The Landfill is currently not expected to make its scheduled payment this year.

1 hr.  51.6 minute mark on cd  

33.41 minutes –  7.70 MB

File 7

1 hr.  51.5 minute mark     Bob – drinking Highlander Grog (coffee) from Taffy's.

1 hr.  53.5 minute mark     Discussion on having inmates mow Sheriff's Department and any possible savings. Possibly using them there and on other county property.

Commissioner Wesler mentions that it had been discussed previously and would require a deputy on hand to watch them and as a result would take the deputy away from other duties.

Connie – will pull the information, Sheriff's

Commissioner Stonecash mentions contacting Butler County Sheriff.

1 hr. 58 minute mark on cd  

6.34 minutes –  1.50 MB