The August 16, 2010 General Fund Update given by Preble County Auditor Mindy Robbins put the cash balance at $2,425,840.62. For comparison, on August 21, 2009 the cash balance was put at $1,677,598.53. She continues to hope the end of year carry over is nothing below $800,000. The estimated cash balance as of January 6, 2010 – $1,369,000

The landfill monthly meeting revealed that the 2500 tons of salmonella contaminated materials were being dumped.  To quote from the meeting audio “Ahh they kind of came in on us unexpected so they sent us over our —- in one day so more than likely we will be receiving a notice of violation for that day. We put in a request to increase our — temporarily to be able to accept those materials. The first day was kind of a mess if you will. They just started hauling in on us; we did not know exactly what was going on, or why it was happening.”

File 7 has the cost of hauling landfill leachate out of the county once again negatively impacting the ability to pay back money borrowed from the General Fund. The quote here is “Ahh going through our expense reports ahh we don't have a lot of choices on where to come up with money to cover the additional leachate generation for the rest of the year. And there is only one place and I know you are not wanting to hear where this needs to come from and that is the General Fund repayment. Unless somebody has a better idea on where to take money from but that is the only place. We have some money left in financial assurance but we have already taken out of that.. I think I have $150,000 appropriated for the ahh for the financial assurance but as I look through our expense reports there's just not anywhere for it to come from. So I think we are looking at close to $90,000 to get us through the rest of the year, at the current rate of generation.  Any unforeseen weather or circumstances so.”

File 9 should be of interest to those who attended the August 18, evening meeting as it discusses plans for that meeting.

File 10 reinforces my previous post on Goose Creek negatively impacting projects elsewhere in the county. To quote Preble County Commissioner Chris Day “Ahh the down side to that is we may have to bump some of the village projects back a year”  

Preble County, Ohio

County Commissioners

August 16, 2010

Meeting audio and review

All three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE AUGUST 11TH REGULAR SESSION MEETING

End 3.28 minute mark on CD – 815KB

File 2

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

VIII. FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #422-10-146

RE: AUTH. PAYMENT – COMMON PLEAS CT. ($441.96); ENGINEER ($480.12); JUVENILE CT. ($2,307.69; $1,573.16; $2,000.00; & $174.30); FELONY SUBSIDY ($5,230.44)

B. CONSIDER APPROVAL OF RES. #423-10-146

RE: TRANSFER OF FUNDS – VARIOUS DEPTS.

C. CONSIDER APPROVAL OF RES. #424-10-146

RE: AUTH. EXPEND. – $2,928.00 FOR PURCHASE OF (2) DESKS & RELATED FURNITURE FOR JFS JOB CENTER – WORKFORCE DEVELOPMENT

D. CONSIDER APPROVAL OF RES. #425-10-146

RE: AUTH. EXPEND. – $9,148.00 FOR PURCHASE OF CONFERENCE TABLE & CHAIRS FOR JFS JOB CENTER – WORKFORCE DEVELOPMENT

E. CONSIDER APPROVAL OF RES. #426-10-146

RE: AUTH. EXPEND. – $10,147.00 FOR PURCHASE OF A SHARP BLACK & WHITE AND COLOR DIGITAL MULTI-FUNCTION COPIER FOR JFS JOB CENTER – WORKFORCE DEVELOPMENT

F. CONSIDER APPROVAL OF RES. #434-10-146

RE: JUVENILE CT. – MAGISTRATE SPECIAL PROJECTS ($3,398.73)

G. CONSIDER APPROVAL OF RES. #435-10-146

RE: FILING LIST OF DELINQUENT PROPERTY OWNERS TO COUNTY AUDITOR FOR USER CHARGES FOR PCSD #2 PER ORC 6117.02

13.8 minute mark on cd  

10.25 minutes – 2.38MB

File 3

14 minute mark      9:15 A.M. – MINDY ROBBINS (GENERAL FUND FINANCIAL UPDATE)

Cash Balance      August 16, 2010  –  $2,425,840.62

Cash balance on August 21, 2009  –  $1,677,598.53

Conveyance Receipts for month of August $3,052.60   since inception $87,557

17 minute mark      $44,000 more in real estate tax collected over last year

19.25   minute mark   Projected carry over at end of year … hopes nothing below $800,000. Preliminary estimate for sales tax in August up $44,000 over estimate.

26 minute mark on cd  

12 minutes – 2.74MB

File 4

IX. CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A COURT ORDER FROM JUDGE DUES, JUVENILE COURT

RE: ORDER TO AUDITOR TO TRANSFER FUNDS FROM PROBATE CT. – SPECIAL PROJECTS TO JUVENILE CT. – MAGISTRATE SPECIAL PROJECTS

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A LETTER TO THE AUDITOR

RE: CERTIFICATION OF DITCH MAINTENANCE ASSESSMENTS

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN APPLICATION

RE: COURTHOUSE PLAZA USE PERMIT APPLICATION FOR UNITED WAY 2010 CAMPAIGN KICK-OFF ON SEPT. 4, 2010

D. CONSIDER APPROVAL OF RES. #427-10-146

RE: PROCLAIMING MONTH OF SEPTEMBER AS “ALCOHOL & DRUG ADDICTION RECOVERY MONTH” IN PREBLE COUNTY

E. NOTE RECEIPT OF (2) LETTERS FROM THE COUNTY ENGINEER

RE: RESIGNATION OF SUMMER HELP, AUSTIN HAWLEY & JORDAN MORROW

29.75 minute mark on cd  

3.46 minutes – 884KB

File 5

X. BID RECOMMENDATION/ AWARD

A. NOTE RECEIPT OF A BID RECOMMENDATION FROM KRAMER & ASSOCIATES & CONSIDER AWARDING THE BID AS RECOMMENDED

RE: LEWISBURG-HORN ST. IMPROVEMENTS, PH. 2 – FY09 CDBG

XI. AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: PARTICIPATION AGREEMENT REGARDING EMPLOYMENT VERIFICATION SERVICE PROGRAM W/ CCAO SERVICE CORP. – $3,000.00 – JFS

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: SUPPLYING & ERECTING STEEL TRUSS BRIDGE ON PRICE’S CREEK RD. OVER

PRICE’S CREEK AGREEMENT W/ U.S. BRIDGE – $372,000.00 (PRICE’S CREEK BRIDGE REPLACEMENT) & $25,317.00 (ENGINEER)

34.5 minute mark on cd  

4.46 minutes – 1.09MB

File 6

9:30 A.M. – LANDFILL MONTHLY MEETING

35.5   minute mark   Landfill monthly meeting.  

35.75   minute mark   P&G dumping salmonella

Unknown – Last week we had the tonnage issue that I spoke with you about, I don't know if you shared it or.

Commissioner Stonecash – No ahh

We had P&G is cleaning out ingredients and materials that were recalled due to salmonella contamination. Ahh they kind of came in on us unexpected so they sent us over our —- in one day so more than likely we will be receiving a notice of violation for that day. We put in a request to increase our — temporarily to be able to accept those materials. The first day was kind of a mess if you will. They just started hauling in on us, we did not know exactly what was going on, or why it was happening. So we were working that first day to try and get a hold of somebody, the following day we were able to get a hold of somebody and we discussed it. They are working with us right now to keep us under our daily tonnage until we can get a temporary use. So they can get those materials as quick as possible, because they are shut down until everything is out of that facility, before they can get more materials in and restart production.

Steve Simmons – About how many tons are they estimating?

Unknown –They are estimating about 2500 tons of material.

Chris Day – What is the daily limit?

195 – 195 tons a day

Tom Barnes – How many did you take in that one day?

Unknown – Almost a hundred ton over that was what they brought in on us. We were at 280 something I believe

Chris Day – What are they bringing in? I mean what what?

Tom Barnes – It's product

Unknown – It's ahh

Dave Wesler – what are they hauling it in with?

Unknown – Roll of containers

Dave Wesler – .. How many more days are we looking at?

Unknown – ahh depending on if we can get that temporary increase, they can probably have it done in 10 or 15 working you know days. If we can get that increase, if not it is going to take them a lot longer and of course they're wanting to get it done as quick as possible. So they can utilize their facilities up there.

Dave Wesler – Sure

Tom Barnes – Did the district office give you any indication of how long it takes to get the temporary?

Unknown – It takes about two to three days so we hopefully will be here or Tuesday.

Steve Simmons – They typically grant those for 30 days. We had talked about raising our annual, I think our next one is up. I think the next one is up at 495 or 498

Tom Barnes –  It's close to 500 tons but there is a significant fee increase that goes along with that. Typically we don't generate that much tonnage in the county to justify that additional expense. This would have been better if we knew they were doing it.

41.75 minute mark on cd  

5.47 minutes – 1.32MB

File 7

41.75   minute mark   Unknown – Leachate for ever are Achilies tendon.We are still producing more than what we would really care to. That is even bringing into another issue we are having ???? issues. I'll let Tom touch on that more.

Tom Barnes – Ahh going through our expense reports ahh we don't have a lot of choices on where to come up with money to cover the additional leachate generation for the rest of the year. And there is only one place and I know you are not wanting to hear where this needs to come from and that is the General Fund repayment. Unless somebody has a better idea on where to take money from but that is the only place. We have some money left in financial assurance but we have already taken out of that.. I think I have $150,000 appropriated for the ahh for the financial assurance but as I look through our expense reports there's just not anywhere for it to come from. So I think we are looking at close to $90,000 to get us through the rest of the year, at the current rate of generation.  Any unforeseen weather or circumstances so.

Steve Simmons – I'd say historically speaking number?

Tom Barnes – Yes it is. Yes it is.

Steve Simmons – And on the leachate demand .. a lot of variable but we are trying to project to get this thing online by the end of the year.

Chris Day – Where are we at with design?

Steve Simmons – We got preliminary drawings and Kyle brought a set of those. Of course I guess we will get into those a little bit more after bit.

44  minute mark   I think that we are not all that far. I don't know if Jeff has said anything to anybody about about this.

Unknown – I haven't been in contact with Jeff late last week or this week so far.

Commissioner Wesler – And this is your gallons per day?

Tom Barnes – That's an average gallon per day

Commissioner Wesler – But still as an average it is down considerably from last year and the year before.

Tom Barnes – Well this year it is not through the whole year yet

46 minute mark    Steve Simmons – Additional funds need $220,000?

46.7 minute mark    Steve Simmons – So when will we run out of appropriations?

Tom Barnes – last week.

46.7 minute mark    Bob Stonecash asks about the $100,000 pay back.

47.75 minute mark    Commissioner Wesler – Last year it took $395,000 (leachate cost) … the leachate would be up and going by that time.

50.75 minute mark    Tom Barnes – As you recall Eastman & Smith did some negotiations on our behalf's that were unprecedented.  So with that being said.

51.5 minute mark    Steve Simmons – You know we get the leachate pumping over there that is $700 a day in savings roughly.

54.75 minute mark on cd  

13.02 minutes – 2.98MB

File 8

1 hr. 16.25 minute mark on cd  

21.31 minutes – 4.92MB

File 9

1 hr. 16.5 minute mark    Steve Simmons – I guess what we need to decide is what we are going to talk about for this meeting on Wednesday night.

Bob Stonecash –  We need to stay on course and talk about the plans. My concern is that folks would like to side track us into a side show. I imagine several questions from this letter that has been put out there with called false information. The people that I have talked to have been more than happy…… once it is explained to them.. one gentleman that I want to make sure you boys have covered your rear.

Steve Simmons – I don't know if you can ever do that

Person who is affected from this disease is not able to give his go to the pharmacy shop levitra uk 100% on the bed while carrying out any form of business by the people & this causes adverse loss of erection of the penile region and enables to attain and maintain powerful erection.

Bob Stonecash –  Another one that ahh the EPA has monitored every move we made so that's all covered

Steve Simmons – Ok ahh, you probably want me to run this meeting

Bob Stonecash – mmmhh I thought I might just give a little introduction and turn it over to you. You guys are the ones that are ???

Steve Simmons –  What I thought about doing. I have not completely though this through. I thought we would have a full set of these preliminary plans that you know we wouldn't go through page by page but if somebody wanted to see what was happening in front of their place that after the meeting they could probably get one of us and probably talk about it. I was also thinking about..John somewhere we got probably a piece of HTPE

John – It is sitting right in our office

1 hr. 19.5 minute mark    Steve Simmons –  John, I would like for you to talk about how the connections are made. I think one of the big things that we will talk about is that this will be directional bored as much as possible.

1 hr. 20.5 minute mark    Steve Simmons –   You are good at history Tom

Tom Barnes – I don't know that there is a lot of history with this.

Steve Simmons –   that is good. you might give a little ahh explanation of why we decide to ahh maybe go away from hauling and go to ahh a force main local treatment plant. I wouldn't give them much more than that.

Tom Barnes –  Yeah

Steve Simmons – I wouldn't even mention unless you guys want to about our RFP process because that is a done deal right?

Bob Stonecash – That is not the purpose of the meeting

Chris Day –   I think that when Bob opens up he needs to address that we are not here to discuss anything but getting this line from here to Lakengren

Bob Stonecash –  and during the course of the meeting if people try and direct it that way tell them we are not here for that purpose.

Steve Simmons – Ok and ahm

1 hr. 25  minute mark    Tom Barnes –  people are concerned about metals.

Bob Stonecash –  questions about wells

1 hr. 27.3  minute mark    Steve Simmons –  you know we got the Cottingim letter, I don't know that we ought to respond to to that stuff. I'm no environmental engineer, it has all been EPA approved.

Tom Barnes – As far as the risk management… his concern, that is something that we're not required to do and so. If asks. I am not going to bring it up anywhere, but if he asks it. It is not part of the EPA requirements and so we probably won't do a risk assessment

1 hr. 28  minute mark    Chris Day – It's going to come up basically. I think the management of that is we are looking at a lot of what-if scenarios here and at this point in time if something comes up, we got people that are employees that are educated on what to do here by working with the EPA to do make the appropriate ahh corrections responses whatever that is.

Steve Simmons –  If we develop a leak, we go out and fix it and the EPA will be notified that is why we carry insurance. I don't know what else to say. I mean like you say we could get into all these what-ifs but all you're going to do is confuse things I think. Then maybe I am looking at it wrong, I don't know.

1 hr. 29.5  minute mark    Steve Simmons –  you know one thing we might do is put markers along the way…

1 hr. 30.5  minute mark    Steve Simmons – I don't see it being very long on our part. We get into the questions and we may not have all the answers.

1 hr. 30.75  minute mark     Steve Simmons –  What do we want to prepare for the audience? Just an agenda?

Chris Day –   I don't know what you can give them that wouldn't confuse em.

Steve Simmons –  yeh

Tom Barnes – If they need information we could provide it to them after the meeting.

Chris Day –   If they ask for specific information but if John hands out that….

1 hr. 31.5  minute mark     Dave Wesler – Are you going to hand out this package here.

Tom Barnes –  No

Dave Wesler –   I was going to say this shows every residential property it crosses.

1 hr. 31.5  minute mark     Tom Barnes –  what order

Steve Simmons –  Bob will open and turn it over to me.

Bob Stonecash –  a continuation of business from Wednesday afternoon. I'll just state that we are back from our afternoon session.

Steve Simmons –  for an informational meeting

1 hr. 31.5  minute mark     

1 hr. 34  minute mark     garbled – Camden

1 hr. 34.75  minute mark     Phone call concern over property value.

1 hr. 35.5  minute mark     Air vents…. 10,000 gallons a day… 4ft. deep… bore stream crossings….

1 hr. 37  minute mark    It will all be on county owned property or right of way.

1 hr. 37.75  minute mark    Dave Wesler – how wide is the right of way?

1 hr. 38  minute mark     Steve Simmons –   I think Mann is only 33 ft. deep. There is not a whole lot of right of way.

1 hr. 40 minute mark    Anything else as far as landfill?

EXECUTIVE SESSION ABOUT POSSIBLE COMPENSATION OF A PUBLIC OFFICIAL

1 hr. 42 minute mark on cd  

21.31 minutes – 4.92MB

File 10

11:00 A.M. – ENGINEER’S MONTHLY MEETING

1 hr. 45.5  minute mark    Steve Simmons –   At the Village – Township meeting, I don't know if you are going to be there Chris or not.  Ahhm and maybe we don't, but it needs to be addressed though about Goose Creek with the Village and Township people. I think it need to be addressed at that meeting on Tuesday night. How we want to do that I don't know. We kind of need the position of the Commissioners on this also.

Chris Day –   Yeah we got to… funding options for the water and waste water of this Issue 2 Project. We met a ???? Frank Leon, he's given two applications, one is for a grant loan and the other one is strictly loan. Ahh I really haven't seen what he ended up with ?????? going strictly ahh for money for the waste water safe on this. Because of the way the application is scored. Ahhm and if we want to try and get that in this funding cycle we need have conversation with the villages and see if we can go with that project out there and what their thoughts are on that. I plan on attending I mean I don't have a problem attending. I can speak to it that is fine.

1 hr. 47  minute mark    but one of the options that we had going into Goose Creek was ahh if we go for Issue 2 money for this coming cycle which puts everything and starts the ball rolling here. Ahh the down side to that is we may have to bump some of the village projects back a year    and ??? help on it.  That is my thought.

Steve Simmons –  That is what we have done in the past……

Chris Day –  That's the kind of thought process we had in this direction with Frank when we met with him on this. If we have two applications laying there and depending on the bulk could be all loan it could be some grant money put in there some ??? assistance money, basically the loan assistance would basically pay the

Steve Simmons – The first two years of capitalized interest is I think is the correct phrasing of it.

Chris Day –  It basically gives us two more years to of breathing room to get this up and runnin so ahh Steve and I have met with Frank and we discussed it ??? this project as an option

Steve Simmons – Then the meeting on Monday Bob we will take a look at the rank and score village and townships projects and then by that time we would have the city projects scored and we would have the county projects scored. Then we have to develop our our ahh list and then we award county priority points 5-10-15 is what I think it is. Or somethin I don't know, it changes all the time but we got to award county priority points

Chris Day – I think it is 5-10-15

Steve Simmons –  There for a while it was like 5-10-15 or 20 or 25 or something but

Chris Day –  There was a 12 in there at some point in time I forget.

Steve Simmons –  We go to award some points it's on the scoring sheet.

Chris Day –  So I plan on attending

Steve Simmons –  That's good. I think it would be good for the Commissioners to present that.

1 hr.  50 minute mark    Commissioner Stonecash – What else we got?

Kyle Cross – 2010 resurfacing project has been started

2 hr. 3 minute mark on cd  

21.31 minutes – 4.92MB

File 11

XII. TRAVEL REQUESTS

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #428-10-146 – TRACY BRADFORD – JFS   Cost not to exceed $20

B. RES. #429-10-146 – LESLIE THOMAS – JFS   Cost not to exceed $10

C. RES. #430-10-146 – LINDA HALE & JULIA MILLIKIN – JFS     Cost not to exceed $20

D. RES. #431-10-146 – KYLE CROSS & MATT VENABLE – ENGINEER   Cost not to exceed $270

E. RES. #432-10-146 – LINDA HALE & JULIA MILLIKIN – JFS   Cost not to exceed $20

F. RES. #433-10-146 – CHARITY LORANZAN – JFS    Cost not to exceed $10

2 hr. 6.3 minute mark on cd  

3.20 minutes – 785KB

File 12

Connie – I have these three Executive Sessions

2 hr.  7.25 minute mark    EXECUTIVE SESSION TO DISCUSS THE EMPLOYMENT OF A PUBLIC EMPLOYEE.

No action taken

2 hr.  8  minute mark    EXECUTIVE SESSION TO DISCUSS THE DISCIPLINE OF A COUNTY EMPLOYEE

Out of session

2 hr.  8.75  minute mark    EXECUTIVE SESSION TO DISCUSS THE DISCIPLINE OF A COUNTY EMPLOYEE

Out of session – no action taken

Commissioner Stonecash – Connie would you schedule that meeting for this afternoon? We will discuss the situation then.

2 hr.  10.25  minute mark    RECESS UNTIL 1:30

2 hr. 10.25 minute mark on cd  

3.56 minutes – 922KB

File 13

Back in session at about 1:45 p.m.

2 hr.  10.75  minute mark    EXECUTIVE SESSION TO DISCUSS TO DISCUSS PERSONEL ISSUES WITH MARTY BRESHER

restated as POSSIBLE DISCIPLINARY ACTION

Out of session

Commissioner Stonecash – Connie would you prepare the necessary paperwork after we talked to Marty Bresher about violations of the Personnel Policy and failure to turn in the necessary paperwork for time off. Where we have found that we would give her a 10 day suspension without pay and that that time has already been served.  Due to the two weeks that she was off during the last couple weeks. That covered? And have her prepare the necessary paperwork and have her sign it.

Commissioner Wesler – I agree with that.

2 hr.  13 minute mark   Commissioner Stonecash –  What else do we have today?

2 hr.  13.25 minute mark     Commissioner Stonecash – whispering – She really didn't want to talk to me today

Chris Day – laughing

mumbling back and forth between Chris & Bob

2 hr.  13.75 minute mark     Commissioner Stonecash – A letter from the Farm Bureau here: As a special friend of our organaization you are invited to attend the annual Preble County Farm Bureau meeting on August 29,

Chris Day – Yeah I saw that.

Connie – Employee Handbook update

2 hr.  17 minute mark    

Chris Day – It seems that we have had a rash of a

Commissioner Stonecash – people that don't know the policy.

2 hr.  19 minute mark    Commissioner Stonecash –  suggests that employees have to sign for new handbook that they have read it.

2 hr.  20 minute mark    Connie on gov deals

2 hr.  27 minute mark     SEVCO sp?? September 8, at 10:30 health insurance presentation. Serves 22 counties.

2 hr.  29 minute mark     Brian Moore sp? successfully completed probationary period $13.77 per hour

2 hr.  30 minute mark     Email from Mr. Grim mentioned

2 hr.  31 minute mark     EXECUTIVE SESSION TO DISCUSS THE EMPLOYMENT OF AN EMPLOYEE

NO ACTION TAKEN

2 hr.  32 minute mark     Discussion of COST FOR people "on call" at JFS for weekends.  

2 hr.  35 minute mark     David Wesler wants to go to Farm Science review September 21, at 10:30

2 hr.  36 minute mark     David – Question on phones

2 hr.  36.6 minute mark     Commissioner Chris Day – cell phone goes off in chambers. Hello Dave, can I call you back in just a few minutes?

2 hr.  36.6 minute mark     discussion continues on cost of phones between David & Connie.

2 hr.  38 minute mark     Commissioner Stonecash asks Chris Day about a grading scale.

2 hr.  39.75 minute mark     Commissioner Stonecash –  where does it state that we have to furnish hair cuts for inmates? Maybe they should give each other haircuts?

2 hr.  40 minute mark     $180 haircuts. Discussion on medical costs and people getting thrown in jail for treatment.

2 hr.  41 minute mark     Commissioner Chris Day – Have we heard anything back from Dr. Wright since the Fair?

Commissioner Wesler – I haven't.

Commissioner Chris Day – How long are we gonna give him?

Commissioner Wesler – He said he was gonna email or call when he got back from vacation which was he ought to be off by now.

Commissioner Stonecash – Have you heard how the 4H fundraiser is going?

Commissioner Wesler –  I heard it was going ok but I didn't hear specifics.

ADJOURN

2 hr. 42 minute mark on cd  

31.49 minutes – 47.28MB