Preble County, Ohio

County Commissioners

July 19, 2010

Meeting audio and review

Bob Stonecash on vacation

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE JULY 14TH REGULAR SESSION MEETING

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

End 3.35 minute mark on CD – 839KB

File 2

VIII. FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #374-10-145

RE: AUTH. PAYMENT – ENGINEER ($130.00)

B. CONSIDER APPROVAL OF RES. #375-10-145

RE: SUPPLE. APPROP. – UNCLAIMED MONIES – $35.90

5.7 minute mark on cd  

2.08 minutes – .97 MB

File 3

IX. CORRESPONDENCE & REPORTS

A. NOTE RECEIPT & CONSIDER APPROVAL OF A NOTICE OF CLARIFICATION

RE: SANITARY LANDFILL CONSTRUCTION PHASE 2A-3 BID

6.75 minute mark       X. TRAVEL REQUESTS

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #376-10-145 – CLAUDIA MILLER – JFS    Cost not to exceed $200

B. RES. #377-10-145 – MARIAN SCHMIDT & ELIZABETH O’CONNELL    Cost not to exceed $223

7.9 minute mark on cd  

2.15 minutes – 1.03 MB

File 4

8.75 minute mark       NIC meeting for the villages – July 26, evening meeting at 6:30 p.m.

Not much on this file as they wait to start budget meeting.

15.25 minute mark on cd  

7.20 minutes – 3.36 MB

File 5

9:15 A.M. – BUDGET COMMISSION MONTHLY MEETING

Audio level may require HEADPHONES.

15.6 minute mark       June sales tax was estimated to be $328,902. it came in over that by $214,000. Issue with how that happened was previously discussed and cannot be counted on to happen next year. Almost flat $50,000 refund for July???

Local Government came in a little over estimate.

January through June exceeded estimates by $644,771

Data sheet submitted to Commissioners has figure comparison for 2008 & 2009.

18.75 minute mark       Chris Day – So we are not quite back up to 2008

Mindy – Not quite.

23.5  minute mark       Cash Balance July 1, $1,752,465.95

24.3  minute mark       Mentions advance to GOOSE CREEK CROSSING FUND.

24.75  minute mark       First 16 days the conveyance fee came in at $3,568

25.25  minute mark       Transfer to OSU – $11,149.83

24.75  minute mark       

27.3 minute mark on cd  

12.07 minutes – 2.77 MB

File 6

27.5  minute mark       Chris Day – We are actually running about 5% better than anticipated, which is a good thing.

28.5  minute mark       Dave Wesler – Chris will be presenting today at Rotary.

30 minute mark       Connie – passing out amendments to our family medical leave policy.

31.5  minute mark       Connie – revisions each of last 3 years.

32.25 minute mark       Note receipt and adopted the amended family and medical leave policy.

33.75 minute mark on cd  

6.23 minutes – 1.46 MB

File 7

9:30 A.M. – COUNTY ENGINEER MONTHLY MEETING

Kyle Cross (County Engineer in waiting)

34.75 minute mark       Mention of covered bridge by Hueston Woods.

43.5 minute mark       Jefferson & Somers typically do the most paving. Paving is running around $100,000 a mile.

44.5 minute mark on cd  

10.45 minutes – 2.46 MB

File 8

45 minute mark       Discussion on landfill leachate meeting. Tom Barnes has conflict with August 11. Date changed to August 18, at 6:30.

August 26,  6:30 p.m. meeting with the villages. Cindy from Building & Regulations has been asked to attend. This is the meeting over using NIC.

August 28,  6:30 p.m Preble County Sewer District 2 nightly meeting.

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47.5 minute mark       Certified "return receipt" letters will be sent on the leachate meeting to all the property owners.

48.25 minute mark       Courthouse emergency plan needs updated. Currently to go to National Guard Armory.

50.5 minute mark       Job description updates for Building Regs with the use of NIC.

51.75 minute mark       govdeals.com

54  minute mark       Discussion of county owned equipment. Auction scheduled for August 27.

55  minute mark       County has close to ten vehicles and is thinking of using the govdeals.com website.

Chris Day thinks it is a good idea to set up an account.

Dave asks about the time for the walk through of the Fairgrounds.  

Connie thinks 8:00 or 8:30.

57 minute mark       Dave Wesler was down there last Tuesday and the gates are up.

57.75  minute mark       Chris Day mentions they were having trouble getting them in 18 inches.

Dave Wesler said the Rodney Mann had called him and that they were all good.

58.8 minute mark on cd  

13.21 minutes – 3.30 MB

File 9

10:00 A.M. – RECYCLING MONTHLY MEETING

Tish Plaugher

59.5  minute mark       Visited composting facility.  Clark County

1 hr. 15.3 minute mark on cd  

16.24 minutes – 3.76 MB

File 10

10:30 A.M. – LANDFILL MONTHLY MEETING

Audio from 59.5 – 1 hr. 24.75 removed as small talk and office noise.

1 hr.   24.75 minute mark       

Kyle Cross & Tom Barnes in chambers. Steve Simmons not coming.

Discussion about questions. LEACHATE LINE

1 hr.   30  minute mark       Discussion on previous successful lines in residential areas and hiring consultants.

1 hr.   32.25  minute mark       Mention of neighbor (woman) not agreeing with everything "he" was doing but then she did have her own concerns. After speaking with her I think she was pretty much ok with the whole thing. They just need information why we can't do this and why we have to do that.

1 hr.   34  minute mark       Landfill meeting starts.

John Jones – Increase in tonnage last month and also leachate. Wet year has not helped us at all.

1 hr.   35 minute mark       Some joking around at Tish Plaugher's expense over rocks in compost.

1 hr.   43 minute mark       $400,000 piece of equipment and having trouble getting service on it.

1 hr.   45 minute mark       MOU on gas to energy

1 hr.   45.75  minute mark       Mention of "fiasco" on air quality earlier this year.

1 hr.   46  minute mark       Sewer District 2 residents are getting their letters. Mention of the August 28, meeting and seeing the presentation before the commissioners go in there.

1 hr.   49  minute mark       Sewer District 2 is on an EPA list for a loan. It has been applied for two or three times (Issue 2).

1 hr.   53  minute mark       Sewer District 3 has about 30 delinquent residents on its list this year.

1 hr.   54.5  minute mark       Leachate meeting discussion again. Plan to go over presentation before meeting. (next week)

1 hr.   56.25  minute mark       Choice One finishing up and starting preliminary drawings.

2 hr. 2 minute mark on cd  

37.17 minutes – 8.53 MB

File 11

2 hr.   3.5  minute mark       11:30 A.M. – KATIE WORTHINGTON (PENDING LITIGATION)

Pork Fest Lawsuit vs. Commissioners.

EXECUTIVE SESSION

Commissioners want to go with Mr. Irwin.

2 hr.   5.75 minute mark       RECESS UNTIL 1:00

Chris Day to give short presentation to Rotary club.

2 hr. 6.15 minute mark on cd  

4.09 minutes – 973 MB

File 12

1:00 P.M. – CHARLIE BIGGS (EMA UPDATE)

2 hr.   7.25  minute mark      Meeting starts.

2 hr.   13  minute mark     File 12A  Tornado siren funding. Pay half upfront to get grant money. ****

2 hr.   17  minute mark       Employee evaluation. Probationary period ended July 5.

2 hr.   20  minute mark      Charlie had preferred another person (according to Charlie this person was not his pick). ****

2 hr.   25  minute mark      Dave Wesler asks about emergency procedure for courthouse.  Continuing Operation Plan for if the courthouse was damaged or destroyed, could involve bad weather or bomb.  Last one was done in 2003.   Evacuation planning, what is the plan.

2 hr.   30  minute mark      JFS needs one also.

2 hr. 31.7 minute mark on cd  

25.31 minutes – 5.84 MB

File 13

1:30 P.M. – JOHN KROCK – CONF. CALL (PERSONNEL ISSUES)

EXECUTIVE SESSION TO DISCUSS DISCIPLINE OF A PUBLIC EMPLOYEE

Chris Day asks Connie to forward information to Mr. Votel's office and schedule a time that he could discuss that with us.

2 hr.   33.75  minute mark      Chris – Done by noon on Wednesday?

2 hr.   34  minute mark      Discussion of health insurance plan. Start again in October when two large claims will be off the record.

Involves Wednesday meeting.

2 hr.   37  minute mark      Fairground tour discussion

2 hr.   38.5  minute mark      Connie asks Dave for Duane's phone number.

2 hr.   39.5  minute mark      Call me

ADJOURN

2 hr. 41.3 minute mark on cd  

9.23 minutes – 2.92 MB