Preble County, Ohio

County Commissioners

June 28, 2010

Meeting audio and review

Commissioner David Wesler Absent

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE JUNE 23RD REGULAR SESSION MEETING

End 3.28 minute mark on CD – 814KB

File 2

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

4.25 minute mark on cd  

1.25 minutes – 335KB

File 3

9:15 A.M. – MINDY ROBBINS (GENERAL FUND FINANCIAL UPDATE)

5.4   minute mark     Cash balance as of June 25, 2010       $1,925,608.29

6.5  minute mark      Conveyance Fee money raised for month of June –  $8,594.10   

7.25  minute mark      Mindy – first five months (for conveyance fee ) about $45,000.  1st quarter had a sizable amount from "container"

9.5  minute mark      LGF expected to go down.

13.25  minute mark       Preble County Sales tax collection averages about $330,000 a month.

21.65  minute mark      

22.4 minute mark on cd  

18.01 minutes – 4.12 MB

File 4

VIII. FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #343-10-145

RE: AUTH. PAYMENT – VARIOUS DEPTS. (TASC, $816.75; HELP ME GROW, $2,252.84; JFS, $208.29; SHERIFF, $145.11, $200.00, & $1,819.16)

24.20 minute mark on cd  

1.49 minutes – 426KB

File 5

9:30 A.M. – INVESTMENT ADVISORY BOARD MEETING

Brenda White

24.75  minute mark      Meeting begins with only two commissioners and Brenda White.

Brenda reports that the average interest yield on everything she has is 1.2%.

25.75  minute mark      Checking accounts at .2%

Year to date income is approximately $100,594.23

30 minute mark      Brenda mentions taking Hueston Woods off of the Landfill assessment and an issue with waiting on a ruling on the Youth Center. Property tax delinquencies running at less than 10%.

30.3 minute mark      Bob Stonecash   – "How's our favorite advisor? Still delinquent?"

Brenda – Oh yeah

32 minute mark      Brenda on silly things she has on the books.

34 minute mark      lack of buyers

35.5 minute mark on cd  

1.25 minutes – 335KB

File 6

VIII. FINANCIAL CONSIDERATIONS (continued from earlier)

B. CONSIDER APPROVAL OF RES. #344-10-145

RE: TRANSFER OF FUNDS – VARIOUS DEPTS.

C. CONSIDER APPROVAL OF RES. #345-10-145

RE: AUTH. ESTABLISHMENT OF NEW FUND – KETTERMAN & JUNCTION ROADS BRIDGES FUND

39.75 minute mark      Bob Stonecash – "I'm disappointed David isn't here"

D. NOTE RECEIPT OF (5) AMENDED CERTIFICATES

RE: CRIMINAL JUSTICE SERVICE FUND ($3,654.00); FCFC ($28,093.51); WORKFORCE DEVELOPMENT ($23,100.00); FY11 CHILD & FAMILY HEALTH ($16,750.00); & ENGINEER ($51,274.00)

E. CONSIDER APPROVAL OF RES. #348-10-145

RE: SUPPLE. APPROP. – ENGINEER ($51,274.00); FY11 CHILD & FAMILY HEALTH ($16,750.00); FCFC ($28,093.51); WORKFORCE DEVELOPMENT ($23,100.00); &

CRIMINAL JUSTICE SERVICE FUND ($3,654.00)

F. NOTE RECEIPT OF A PAID NOTE

RE: BROCK DITCH IMPROVEMENTS NOTE

43.15 minute mark on cd  

7.40 minutes – 1.75MB

File 7

IX. CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF (2) LETTERS FROM THE SHERIFF’S OFFICE

RE: CONTRACTUAL PAY RATE INCREASES FOR CORRECTIONS OFFICERS SHAUN WITTE & CHRISTIAN FUGATE

B. NOTE RECEIPT OF A REPORT FROM BECKY SORRELL, JFS DIRECTOR

RE: SETS ACCOUNT BANK RECONCILIATION REPORT FOR MAY 2010

These incorporate diminished vitality and inspiration, loss of delight in interests, Prices cialis on line social withdrawal, considerations of death or suicide, emotions of powerlessness, blame and uselessness, touchiness, sleep deprivation, loss of longing and industrious vacancy.

C. NOTE RECEIPT OF A REPORT FROM THE HEALTH DEPT.

RE: LANDFILL INSPECTION REPORT CONDUCTED ON JUNE 18, 2010

D. NOTE RECEIPT OF & CONSIDER APPROVAL OF A HELP WANTED AD

46.5 minute mark     RE: POSITION OF ECONOMIC DEVELOPMENT DIRECTOR

E. NOTE RECEIPT OF A LETTER FROM THE SHERIFF

RE: PAY INCREASES FOR CONTRACTED EMPLOYEES

47.25 minute mark on cd  

4.10 minutes – 978KB

File 8

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING (4) AGREEMENTS

RE: COUNTY-OWNED FARMGROUND CASH RENT AGREEMENTS W/ MICHAEL

O’DIAM (EATON-LEWISBURG RD.) & GILBERT FARMS (COUNTY HOME, LANDFILL TRACT 2 & LANDFILL TRACT 3) – COMMISSION

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING (3) AGREEMENTS

RE: HOME REPAIR ASSISTANCE GRANT AGREEMENTS BETWEEN JAN & ERIC

KAYE, PEGGY ELAM, & ALBERT SHAW TO VARIOUS CONTRACTORS – TOTAL OF $14,674.00 – FY09 CHIP

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: AMENDMENT TO JOB CENTER OFFICE ASSISTANT CONTRACT W/ JAIME DIXON – EXTEND TO DEC. 31, 2010 – $8,788.50 – WORKFORCE DEVELOPMENT

D. NOTE RECEIPT OF AN EXECUTED CONTRACT

RE: POLICE SERVICES CONTRACT W/ VILLAGE OF WEST MANCHESTER – SHERIFF

E. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: SUPERVISION/CONSULTATION SERVICES W/ DANIEL WICK – $7,800.00 – SAFE FUND

F. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: RUG RENTAL AGREEMENT W/ CINTAS – $666.00 – SHERIFF

G. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CONTRACT

RE: AUCTION CONTRACT W/ BOB ROACH, AUCTIONEER – $2,500.00 – COMMISSION (flat fee of 4%, this is just an estimate)

55.65 minute mark on cd  

8.27 minutes – 1.93MB

File 9

TRAVEL REQUESTS

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #346-10-145 – CAPT. JOE RENNER – 9-1-1  Cost not to exceed $830

B. RES. #347-10-145 – SHERIFF MIKE SIMPSON – 9-1-1    Cost not to exceed $830

57.3 minute mark on cd  

1.41 minutes – 398KB

File 10

57.4 minute mark     Connie – I think I did forward the email from Frank Leon. That we were granted the OWDA loan for the water and waste water at the June 24 meeting of the OWDA.  Chris & Bob had not read the email.

59.75 minute mark     Commissioners invited to be in Parade at Lewisburg Derby Days, 11:00 a.m. August 21. Line-up begins at 9:30.

1 hr. minute mark     Bob – generally there is a float. They will be participating one way or another.

1 hr.  4.6 minute mark     Connie recommends EXECUTIVE SESSION TO DISCUSS DISCIPLINE OF A COUNTY EMPLOYEE.

EXECUTIVE SESSION TO DISCUSS DISCIPLINE OF A COUNTY EMPLOYEE

1 hr.  5.6 minute mark     Exit – no action taken.

1 hr.  6.25  minute mark     Review job description from Becky.

1 hr. 7.2 minute mark on cd  

1.41 minutes – 398KB

File 11

10:30 – HIT FOUNDATION (FY09 CHIP PROGRAM QUARTERLY UPDATE)

1 hr.  7.25  minute mark     Meeting begins. Bill Hutton leads off.

1 hr.  12  minute mark     Kim Keller – discussion on Habitat, Mrs. Johnson and Gratis house.

1 hr.  14  minute mark      Mention of bad blood between Gratis & Habitat over the Great Gratis Pot Hole.

1 hr.  15.75  minute mark     Discussion of Miss. Johnson.

1 hr.  17  minute mark      Mention of another Habitat house in Eaton that has been being worked on.

1 hr. 19 minute mark on cd  

1.41 minutes – 398KB

File 12

1 hr.  20  minute mark      Connie – job description.

1 hr.  20.75  minute mark      EXECUTIVE SESSION TO DISCUSS THE COMPENSATION OF A COUNTY EMPLOYEE

NO ACTION TAKEN.

1 hr.  22.25  minute mark      Bob asks Connie about having ad for Economic Development Director on the Internet and asks if she has heard anything from Mr Clark (Kemp lawyer – Goose Creek land purchase issue).  Connie – he is to call Marty and there may be an emergency meeting tomorrow.

1 hr.  23.75  minute mark      Connie email from David Wright (Kleingers) about presentation.

1 hr.  25.5 minute mark      Bob motions to go into EXECUTIVE SESSION TO TALK ABOUT POSSIBLE HIRING OF A COUNTY EMPLOYEE.

Exit

1 hr.  26.75 minute mark      RECESS UNTIL 1:30

1 hr.  27 minute mark      1:45 p.m. back in session

1 hr.  27 minute mark      Connie – Mindy called earlier. Have to do more testing than they though they would have to do. MORE MONEY.

1 hr.  28 minute mark     Bob – tomorrow at 4:00 is a PCDB.  Gasper township meeting at 5:30.

1 hr.  29 minute mark     Wednesday – JRS meeting in Columbus.

ADJOURN

1 hr. 32.8 minute mark on cd  

13.52 minutes – 3.17 MB