Preble County, Ohio

County Commissioners

April 19, 2010

Meeting audio and review

All three County Commissioners in attendance.

File 1

2   minute mark       Bee census discussion.

3.75 minute mark       Road trip for CDBG today.

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & CONSIDER APPROVAL OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE APRIL 14TH REGULAR SESSION MEETING

End 5.02 minute mark on CD – 1.15 MB

File 2

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

VIII. FINANCIAL CONSIDERATIONS

6  minute mark       A. CONSIDER APPROVAL RES. #231-10-144

RE: AUTHORIZING ISSUANCE OF NOTES – $90,000.00 – COMPUTER SOFTWARE EQUIPMENT FOR CLERK OF CTS.

B. CONSIDER APPROVAL OF RES. #232-10-144

RE: AUTHORIZING ISSUANCE OF NOTES – $162,000.00 – LANDFILL COMPACTOR

C. CONSIDER APPROVAL OF RES. #233-10-144

RE: AUTH. PAYMENT – VARIOUS DEPTS.

D. CONSIDER APPROVAL OF RES. #234-10-144

RE: MORAL OBLIGATION – FELONY SUBSIDY

E. NOTE RECEIPT OF AN AMENDED CERTIFICATE

RE: WORKFORCE DEVELOPMENT – $69,655.00

F. CONSIDER APPROVAL OF RES. #235-10-144

RE: SUPPLE. APPROP. – MOTOR VEHICLE & GAS TAX ($55,887.50), FCFC ($25.50), WORKFORCE DEVELOPMENT ($69,655.00) & MAGISTRATE SPECIAL PROJECTs ($300.00)

End 12 minute mark on cd  

7.03 minutes – 1.61 MB

File 3

9:15 A.M. – MINDY ROBBINS (GENERAL FUND FINANCIAL UPDATES)

14  minute mark       April 16, 2010 Cash Balance $1,841,804.06

19.25  minute mark       

End 19.25 minute mark on cd  

7.17 minutes – 1.66 MB

File 4

9:30 A.M. – RANDY BOWSER (6-YEAR DITCH REVIEWS)

NO REVIEW

A. NOTE RECEIPT OF & CONSIDER ADOPTING DITCH ASSESSMENTS AS RECOMMENDED BY THE COUNTY ENGINEER & FURTHER SET MAY 12TH @ 9:00 A.M. AS THE DATE AND TIME FOR A PUBLIC HEARING RE: WICKELMAN #766, BROOKSHIRE #767A & #767B & BROUSE DITCH #770

End 34 minute mark on cd  

14.43 minutes – 3.36 MB

File 5

IX. CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A REPORT FROM THE SHERIFF’S OFFICE

RE: MONTHLY JAIL REPORT – MARCH 2010 Male admissions 97 – Female admissions 28 -Both totals up over previous two months.

Average daily count was 42, down from the previous two months.

B. NOTE RECEIPT OF A REPORT FROM BECKY SORRELL, JFS DIRECTOR

RE: SETS ACCT. BANK RECONCILIATION REPORT FOR MARCH 2010

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A PERSONNEL ACTION

RE: RESIGNATION OF BRIAN WILSON – CHILDREN SERVICES

D. NOTE RECEIPT & CONSIDER APPROVAL OF A LEGAL AD

RE: NOTICE OF INTENT TO REQUEST RELEASE OF FUNDS – FY09 CDBG/HOME CHIP

E. NOTE RECEIPT & CONSIDER APPROVAL OF A HELP WANTED AD

RE: LANDFILL SERVICE WORKER II

F. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A PERSONNEL ACTION

RE: RESIGNATION OF KRISTY L. ENGEL – LANDFILL

G. NOTE RECEIPT & CONSIDER APPROVAL OF A LEGAL AD, BID SPECS & BID FORMS

RE: CASH RENT OF COUNTY-OWNED FARM GROUND

X. BID RECOMMENDATIONS/AWARDS

41  minute mark       

A. NOTE RECEIPT OF A BID RECOMMENDATION FROM THE COUNTY ENGINEER & FURTHER

CONSIDERING AWARDING BID AS RECOMMENDED

RE: 2010 PRE-STRESSED BOX BEAMS ON FACTORY RD OVER LESLEY RUN

End 42.25 minute mark on cd  

8.16 minutes – 1.89MB

File 6

XI. AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: NET & TITLE XX TRANSPORTATION AGREEMENT W/ COMMUNITY ACTION PARTNERSHIP OF GREATER DAYTON – $5,000.00 – JFS

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: LEGAL SERVICES AGREEMENT W/ EUGENE P. NEVADA – $5,000.00 – ENGINEER

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: LEGAL SERVICES AGREEMENT W/ EASTMAN & SMITH – $20,000.00 – LANDFILL

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: 911 TOWER RENTAL AGREEMENT W/ P&R COMMUNICATIONS – $4,980.00 – 911 FUND

XII. TRAVEL REQUESTS

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUEST:

A. RES. #236-10-144 – MICHELLE DAVIS & CINDY LEE – TASC  Cost not exceed $25

B. RES. #237-10-144 – TRISHA STROZIER – JFS   Cost not exceed $20

C. RES. #238-10-144 – DANIELLE PIERATT, LINDA HALE, LESLIE THOMAS – JFS   Cost not exceed $30

D. RES. #239-10-144 – LESLIE SMITH – FOJ  Cost not exceed $1,160

48.75  minute mark       Bob – Connie what else do you for us?

50.75  minute mark       Connie – on smoking they might to read and go into EXECUTIVE SESSION later on.

57.50  minute mark       Dave – asks if they want to go into EXECUTIVE SESSION.

58  minute mark       Bob – makes motion to go into EXECUTIVE SESSION to discuss hiring of a county employee.

Out of session NO ACTION TAKEN

Discussion of mileage reimbursement and a number of individuals all were having driven the same 220 miles.

59.75  minute mark       Connie – On phone call from B.J.Price.

We will make sure this generic levitra that you will get the exact stamina of making sex.

1 hr. 1 minute mark       Health Insurance timelines and broker RFPs.

End 1 hr. 2.5 minute mark on cd  

20.15 minutes – 4.63 MB

File 7

1 hr. 2.5  minute mark       Connie –  FY 11' Tax budgets

1 hr. 4.75 minute mark       Connie – On raising permit fees in Building and Zoning. NIC gets a percentage of fees collected.

Dave – County losing money every week.

Connie – fees last rise in 2006.

Bob – wants to raise fees.

1 hr. 8 minute mark       Bob – April 28, Chamber meeting at 3:00 – discussion on ED Director.

Connie asks about it being on calendar.

Bob – it might be better that it is not.

Township Trustee meeting April 28, at 7:00p.m. PowerPoint presentation at Engineer's Office at same time as Sheriff Office.

1 hr. 11.25 minute mark       Dave – MVRP Spring dinner asks Connie if Invitations has arrived yet for May 12.

1 hr. 13.5 minute mark       Dave – Chris have you had any conversation with Kleingers on the score of the JRS application and when is that ED Federal Grant coming up, are you staying on top of those grants?

Chris – I haven't had a conversation since I got the score we got last week.

Records of past are still across the street.

1 hr. 14.75  minute mark       Chris – I don't know much about that because I really haven't dealt with that ??? change.

1 hr.  15.50 minute mark       Bob – on paper work for the appointment to the Planning Board. Planning Board had meeting Thursday night on the rezoning application. Recommended that they go through the process with the city for annexation and they let the city do the zoning.

1 hr. 16.5 minute mark       Dave – you lost me.

Bob – You don't read between the lines?

Doc. Sambo land?  Debbie Sauer? rezoning of three tracts from agricultural to office services.    Drive off of Preble Drive.

1 hr. 19 minute mark       Church grounds out on 40 (40 & 70) New Creations. They want to have some cabins in a retreat type area. Received favorable review. To be done in sections over 10 years.

1 hr. 20 minute mark       Woolpert Study meeting Bob did not attend he read an email from Pat.

End 1 hr.   21.5 minute mark on cd  

19.01 minutes – 4.35 MB

File 8

10:30 A.M. – LANDFILL MONTHLY MEETING

1 hr. 24.75 minute mark       LEACHATE totals for March.  Tom Barnes – "It is almost staggering." " those are concerning number to me". Well guys you could have been trucking it to CAMDEN instead of signing another contract to haul it to Cincinnati in January!

1 hr. 25.5 minute mark       Force main – RFQ's (Request for Qualifications)  this morning.

1 hr. 30 minute mark       Chris –   "I'm brain dead today."

Discussion continues to  1 hr.   30.5 minute mark       

End 2 hr. 15 minute mark on cd  

53.31 minutes – 12.2 MB

File 9

DAVE WESLER ABSENT

2 hr.  18.20  minute mark       Chris – That meeting with the Chamber….. we all need to be there.

Bob – Yes we do. This is. They’re going to put up on a board different types of organization of this thing. I think we need to get everybody all three of us on the.

Chris – I'm making a list of things that they need to

Bob – on the same page.

Chris – determine between us and get an idea of what everybody wants to do. I'm trying to do this and I'll type this up later. We need to have a discussion on what we want to do.

Bob – I tried to have that the other day but nobody committed to anything.

Chris – Well, I've been thinking about it. I've done some more homework on it.

End 2 hr. 20 minute mark on cd  

5 minutes – 1.14 MB

File 10

2 hr.  20 minute mark       Note RECEIPT OF THE PREBLE COUNTY LANDFILL 2009 ANNUAL OPERATIONAL REPORT FROM MALCOLM PERNEY.

DAVE WESLER ABSENT FROM VOTE

2 hr.  20.75 minute mark       Chris – "Sewer District 2, I'd really like David to be here on this one."

Bob – I would too. I'll go get him he needs to be out here.

Chris – If we are going to move out here I think we all need to be present to vote on this.

2 hr.  22  minute mark       Connie – received email from David Wright and he concurs with the scoring. Only 4 JRS applications were submitted for District 11. ….. based in this it appears the Goose Creek Commerce Center will move onto state.

Chris – …my understanding was that it didn't score well because of the lack of funds that we’re putting into it.

Connie – Right..our share.

Chris – I mean that's going to be a given. When it scored years ago they didn't put as much merit on the support being a local support, now they do.

DAVE WESLER on phone.

2 hr.  23.5  minute mark       Appointment of Cindy Ashworth to Planning Board. Passes 3-0 as Dave comes in the room.

2 hr.  24  minute mark       Sewer District 2 discussion. Plant in dire need of an upgrade. Chris – it will be a couple years to get it done – if they start today.

2 hr.  25.75 minute mark       Cost will go up for residents in that area.

ACOM??  Technical Services contract approved 3-0 .

2 hr.  28 minute mark       Bob – This is just the percentages is that correct?

Chris – excuse me Bob.

Bob -That they dreamed up .

Chris – Yeah.

Bob –  We were figuring that. Chris came up with it idea. Of that going to there, this going to administrator this for ???fees.. played around with it …28 % could ..to get a little more here. inaudible

Chris – Well it depends on LAUGHTER BREAKS OUT BETWEEN CHRIS & BOB. you say that I guess that's one of the

Bob – drew a blank all of a sudden.

Chris – Conveyance

Bob –  Well yeah but

2 hr.  29.5 minute mark       Bob – We need to come up with a plan on this though guys see where we want to get moving on. I think we have a good opportunity there to care of both situations.

Chris – So we're meeting with John… Conglose

Connie – Wednesday.

Chris – What have we got in the morning?

2 hr.  31 minute mark       Chris – the Preble County at Sinclair is the 28th?

Bob – it's going to be the beginning of how the ED department is set up, who's going to finance it, how it's going to be financed.

Dave– …fair model

Bob – …they're getting into the point of raising funds.  If we set back and don't get our two cents in it's going to be a Director there and one here. I don't think you want that and I don't want that.  But ahh I'm part of the Board so we're open for suggestion on how get that to shape up. I'm of the impression that everybody’s got an open mind on it, so.

Dave – ok

Bob – that's part of how we could finance it, right here.

Dave – under the same scenario that you talked about last week though right?

Bob – That’s things we want to bring up.

End 2 hr. 33 minute mark on cd  

13.01 minutes – 2.97 MB

File 11

11:45 A.M. – CHRIS WASHINGTON (DEBT COLLECTION AGREEMENT)

2 hr.  33.5 minute mark       Collections contract from Capital Recovery.

Several hundred thousand in debt owed by people, some of them out of state.

Expect to collect 70% of that.

Company  fee is added to the amount owed county, 30%

End 2 hr. 43 minute mark on cd  

5 minutes – 1.14 MB

ADJOURN