Preble County, Ohio

County Commissioners

April 11, 2011

Meeting audio and review

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. APPROVAL OF MINUTES

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE APRIL 4TH REGULAR SESSION MEETING

End 2.30 minute mark on CD – 588 KB

File 2

VI. PUBLIC COMMENTS

Barbara Willis asks for copy of ordinance on recent Goose Creek resolution to move forward with Frank Leone for Engineering of project.

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

6 minute mark on cd  

3.3 minutes – 834 KB

File 3

MINDY ROBBINS – GENERAL FUND FINANCIAL UPDATE

6  Minute mark    Mindy starts meeting.

Started April with cash balance of $1,789,021.51 .

After first eight days  $2,887.895.09.  

Cash balance as reported at April 19, 2010 meeting – April 16, 2010 Cash Balance $1,841,804.06

Audio could be better.

14.4 minute mark on cd  

8.22 minutes – 1.91 MB

File 4

FINANCIAL CONSIDERATIONS

A. NOTE RECEIPT OF (2) COURT ORDERS FROM JUDGE DUES, JUVENILE COURT

RE: TRANSFER OF FUNDS FROM PROBATE COURT SPECIAL PROJECTS TO JUVENILE COURT MAGISTRATE SPECIAL PROJECTS & TRANSFER OF FUNDS FROM GENERAL FUND TO JUVENILE TASC

B. CONSIDER APPROVAL OF RES. #257-11-150

RE: TRANSFER OF FUNDS – VARIOUS FUNDS

C. CONSIDER APPROVAL OF RES. #258-11-150

RE: AUTH. PAYMENT – CASA/GAL FUND ($479.99); FY09 CDBG CHIP ($7,645.00); COMPUTERIZATION-RECORDER ($4,012.00); SHERIFF ($1,030.67; $942.70); RECYCLING ($32,183.07); PROBATE COURT ($1,164.98)

D. CONSIDER APPROVAL OF RES. #259-11-150

RE: MORAL OBLIGATION – CHILDREN SVS. TRUST FUND

E. NOTE RECEIPT OF (2) PAID NOTES

RE: ELECTRONIC DOCUMENTATION DATA SYSTEM EQUIPMENT & JAIL HVAC SYSTEM

18.4  Minute mark   CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF (2) LETTERS FROM OHIO PUBLIC WORKS COMMISSION

RE: FINANCIAL ASSISTANCE APPROVAL FOR GOOSE CREEK WASTEWATER SYSTEM – LOAN ASSISTANCE – $283,400.00 & PCSD #2 WWTP REPLACEMENT – $432,800.00

B. NOTE RECEIPT & CONSIDER APPROVAL OF A (3) LEGAL ADS

RE: ZONING CASE #1291, ZONING CASE #1288 & ZONING CASE #1290 TO BE HEARD ON MAY 4, 2011

20.25  Minute mark   BID RECOMMENDATION/AWARD

A. NOTE RECEIPT OF A BID RECOMMENDATINO FROM THE COUNTY ENGINEER & FURTHER CONSIDER AWARDING BID AS RECOMMENDED – Lake Erie Electric – (second lowest bid) mention of someone talking with Prosecutor's office.

RE: 2011 LANDFILL ELECTRICAL EXPANSION PROJECT

21.75  Minute mark   AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CHANGE ORDER

RE: CHANGE ORDER #1 TO UST TIER #2 SITE ASSESSMENT REPORT AGREEMENT W/ BROWN & CALDWELL – $20,400.00 – ENGINEER

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: PART-TIME, TEMPORARY CLERK SERVICES AGREEMENT W/ JACKIE WELLMAN – $3,000.00 – JUVENILE COURT _ $11.34 per hour.

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: 2011 STRIPING PROJECT AGREEMENT W/ A & A SAFETY – $37,474.36 – ENGINEER

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE; TRANSPORTATION SERVICES FOR JOBS PROGRAM AGREEMENT W/ COMMUNITY ACTION PARTNERSHIP – $40,000.00 – JOB & FAMILY SVS.

E. NOTE RECEIPT OF AN EXECUTED AGREEMENT WITH OHIO BWC

RE: U – 69 VOLUNTEER COVERAGE

24.4  Minute mark   TRAVEL REQUESTS

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #260-11-150 – PENNY MCGUIRE – PROBATE COURT COST Cost not to exceed $688

B. RES. #261-11-150 – PHIL KRAMER & DAVID KRAZL – ENGINEER  Cost not to exceed $20

C. RES. #262-11-150 – SHERIFF SIMPSON – SHERIFF FOJ  Cost not to exceed $75

D. RES. #263-11-150 – MARIAN SCHMIDT & PENNY MCGUIRE – PROBATE COURT  Cost not to exceed $105

28 minute mark on cd  

13.41 minutes – 3.13 MB

File 5

ENGINEER’S MONTHLY REPORT

28.4  Minute mark   Kyle Cross – mentions the planned Camden – College Corner covered bridge. Hope to have contract by June.

31.4  Minute mark   Ketterman – Junction Rd. Bridge. Need to get it done because it will be a probable detour route used by locals when covered bridge is being built.

38.4  Minute mark   Prices Creek bridge.

39  Minute mark   70 tons of hot mix used on pot holes.

43.5 minute mark on cd  

15.33 minutes – 3.56 MB

File 6

43.75  Minute mark  EXECUTIVE SESSION TO DISCUSS EMPLOYMENT & POSSIBLE DISCIPLINE OF A COUNTY EMPLOYEE

Exit – no action taken.

Providing an advanced treatment like EMDR in Annapolis has been click for source now levitra price beneficial to several people.
47.5 minute mark on cd  

4 minutes – 946KB

File 7

LANDFILL MONTHLY MEETING

John Jones

Monthly tonnage for March fell.

Leachate – a couple very high days in March.

49.25  Minute mark   mention of leachate collection system.

51  Minute mark  Current life expectancy of landfill is 53 years.

53  Minute mark   Discussion of new building. Starting to design quotes, cost mentioned for drawings and bid specs at $24,000.

1 hr.  .5  Minute mark   Gas to energy project and RAPCA. (Referenced letter provided last week)

Discussion on timeline for action discrepancy.

1 hr.  5  Minute mark  Mentions Mark Kowalski.

1 hr.  6  Minute mark  Sewer District 2 letter of violation. Now on non compliance list.

1 hr.  17  Minute mark   Sewer District 3.

1 hr.  23.5  Minute mark   Mention of refunds on assessments.

1 hr. 26.5 minute mark on cd  

39 minutes – 8.93 MB

File 8

Connie – mentions making a request for a response in writing.

1 hr.  26.75  Minute mark  Note receipt of the Preble County annual operating report.

1 hr.  28 Minute mark  Note receipt of the letter to John Jones from the Ohio EPA regarding notice of violation for Sewer District #2 .

1 hr.  29.75 Minute mark   EXECUTIVE SESSION TO DISCUSS THE EMPLOYMENT OF A PUBLIC EMPLOYEE

Exit – no action taken.

1 hr.  31.6 Minute mark   Connie – email from Kelli Ott

1 hr.  32.75 Minute mark   County share for sidewalks and curbs on Lexington Rd. $14,029.

1 hr.  34 Minute mark   Connie – Mention of Covered Bridge rise to occur in June. Do commissioners want to be recognized as a sponsor or have any recognition for event?  No recognition.

1 hr. 36.25 minute mark on cd  

9.44 minutes – 2.23 MB

File 9

RECYCLING MONTHLY MEETING

1 hr.  36.5 Minute mark  Tish Plaugher on incorrect information from Rumpke that led to wrong landfill assessments. 119 businesses. $4,420.21 as many had not yet paid their taxes.

1 hr.  38.5 Minute mark   Met with Matt Appenzeller explaining goals. Recognition awards for involvement and a welcome packet for businesses that come into Preble County. Matt invited Tish to July meeting.

1 hr.  40.5 Minute mark   Tire complaints, mentioned New Westville property.

1 hr.  41.5 Minute mark   Mentioned unused junk yards. New Westville. Georgetown -Verona tires in front yard with flowers planted in tires address mentioned – 3451.

1 hr.  49.25 Minute mark   mentions number tires being brought into Landfill.

Mentions a modular home in New Westville with tires and trash.

1 hr.  51 Minute mark   Working with Historical Society. Herb Fair & Bike Ride.

1 hr.  52 Minute mark  mentions brings home plastic bottles from a friend's house in Richmond for recycling.

1 hr. 54.75 minute mark on cd  

18.3 minutes – 4.23 MB

File 10

Connie – Back in December, Melissa Wallace sent us a letter on who is responsible for the driveway out at the Health Department. She wanted the parking lot repaved.

Discussion on quotes for blacktop.

Beckers Blacktop – $9,300.

2 hr.  Minute mark   Commissioner Stonecash – ..they pay no rent.

2 hr.  1.75 Minute mark  Commission previously fixed a pothole in lot a couple years ago.

2 hr. 2.5 minute mark on cd  

7.45 minutes – 1.77MB

File 11

MISSY SMITH – MICROFILM QUARTERLY UPDATE

2 hr. 8 minute mark on cd  

5.31 minutes – 1.26 MB

File 12

Connie mentions "Education Specialist" for Recycling at Landfill.

Continued discussion on issue and possible work session on surrounding issues.

2 hr.  12 Minute mark   Adopt a pot "Downtown Eaton", Commissioners split cost of a pot.

2 hr.  14 Minute mark   Social worker 2 opening at JFS – recommended Sean Tucker. Pay grade 7.

2 hr.  16.8 Minute mark   RECESS FOR LUNCH

2 hr. 16.8 minute mark on cd  

8.55 minutes – 2.04 MB

File 13

Commissioner Wesler – Ok we are back in session and John Krock has joined us. Connie alerted us to a letter that came our way so I will ahh accept a motion to go into EXECUTIVE SESSION.

Cell phone heard vibrating

Commissioner Chris Day – Moves to go into Executive session to discuss personnel.

Connie – Employment & discipline.

Commissioner Chris Day – Employment and discipline of a county employee.

Exit no action taken.

2 hr.  20 Minute mark  Commissioner Wesler – Ok Connie do you have anything else.

Connie – …do you want to talk about the waste gasification tour?

Short discussion on the RAPCA letter.

2 hr.  22.5 Minute mark   Chris Day discusses trip to Washington D.C. with local veterans. Very good trip.

Dave Wesler on trip and visiting Library of Congress and Tomb of Unknown Soldier and toured White House.

Chris saw the First Family dog.

2 hr.  26.5 Minute mark   Don Crane hit by bicyclist.

Bob Stonecash visited Solid Waste District and Landfill.

ADJOURN

2 hr. 30.6  minute mark on cd  

13.43 minutes – 3.14 MB