Preble County Commissioners

December 26, 2012

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE DECEMBER 17TH & 19TH 2012 REGULAR SESSION MEETINGS.

End 3.37 minute mark on CD – 848 KB

File 2

Partnership meeting cancelled

FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #716-12-158

RE: SUPPLEMENTAL FY2013 TEMPORARY APPROPRIATION – MHRB

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF AND CONSIDER APPROVAL BY SIGNING A LETTER TO TRICIA WAHL, DENTAL CARE PLUS

RE: CANCELLATION LETTER – DENTAL POLICY

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A LETTER TO KARI ERICKSON, UNITED HEALTHCARE

RE: CANCELLATION LETTER – INSURANCE POLICY

C. NOTE RECEIPT OF A LETTER FROM SHERIFF SIMPSON

RE: RETIREMENT OF JANET DAILY & JOE SCHMIDT – Best of luck Joe!

D. NOTE RECEIPT OF A LETTER FROM SHERIFF SIMPSON

RE: NEW HIRE – AUSTIN SNOWDEN – $13.25 probationary rate

E. NOTE RECEIPT A REPORT FROM JOB & FAMILY SVS.

RE: NOVEMBER 2012 CSEA DEPOSITORY RECONCILIATION REPORT

F. NOTE RECEIPT OF A LETTER FROM OHIO PUBLIC WORKS COMMISSION

RE: TERMINATION OF GOOSE CREEK WASTEWATER SYSTEM LOAN ASSISTANCE

G. NOTE RECEIPT OF A LETTER FROM OHIO DEPT. OF REHABILITATION & CORRECTION

RE: NOTICE OF AWARD OF COMMUNITY BASED CORRECTION ACT PROGRAM GRANT 2013 – COMMON PLEAS COURT

BID RECOMMENDATION & AWARD

A. NOTE RECEIPT OF A BID RECOMMENDATION & FURTHER CONSIDER AWARDING THE BID AS RECOMMENDED BY THE COUNTY ENGINEER

RE: 2013 CONCRETE BID

B. NOTE RECEIPT OF A BID RECOMMENDATION & FURTHER CONSIDER AWARDING THE BID AS RECOMMENDED BY THE COUNTY ENGINEER

RE: 2013 AGGREGATE BID

AGREEMENT & CONTRACTS

A. NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: AMENDMENT TO HELP ME GROW AGREEMENT W/ PREBLE CO. HEALTH DEPARTMENT – BUDGET REVISION – FCFC

B. NOTE RECEIPT OF AN EXECUTED AGREEMENT

RE: SUBSIDY AGREEMENT BETWEEN THE OHIO DEPT. OF HEALTH & PREBLE CO. JOB & FAMILY SVS. – $26,045.00 – FCFC

15 minute mark on cd  

11.26 minutes – 2.61 MB

File 3

Chris Day – Kim do you have any additional items?

Kim – not at this time.

16 Minute mark   Courthouse shutting down at noon for storm.

18.5 Minute mark    Bob Stonecash "I read the Register Herald today, yesterday. Ahh it disturbs me that letters to the editor and I'll name him from Eric White; they choose not to be truthful to the people of Preble County." They try to slant things their way so that they look good and it's unfortunate that ahh people choose not to tell the truth. They stretch it to their needs and that's just not right."

Dave Wesler – What the topic?

Bob – Goose Creek and Shawnda.

Chris – I haven't read it.

Bob – And it's you its poor, it's sad. They could offer a lot to the county in a positive way rather than trying to constantly keep things stirred up. You know I think it would be great, it would be my Christmas wish that they find their right mind and do things positive for Preble County.

Chris Day – Well thank you Bob for that comment.

Bob – I probably won't get re-elected.  LOL

The really difficult part is actually view now levitra 60 mg acquiring the permission list itself and an even more arduous task is to maintain it.
Chris Day – You think? All right now I'll have to read that.

20.5 minute mark on cd  

5.29 minutes – 1.25 MB

File 4

Small talk on weather and more.

Bob – Main and Barron seem to be in good shape.

Chris Day – City of Eaton is doing a fine job. They don't have the Park shoveled out over there yet.

Conversation moves out of Chamber.

33 Minute mark   Discussion on hunting between Bob & David. Neither of them hunts.

38 Minute mark   Jeanie Dudas Creech in chambers for a minute or so.

46.5 minute mark on cd  

26 minutes – 5.95 MB

File 5

Connie Crowell comes into Commission Chamber. Sounds a bit stressed. Asks how commission feels about coming in on Friday because the stuff they are working on "cannot be rushed".

Reducing appropriations because of what we were handed on Friday from the Budget Commission.

50.5 Minute mark  Connie calls Brian Butcher but he is in his car trying to get to his office.  

51 Minute mark   Mindy sent down her report on the General Fund.  See the end of this post.

Letter to the Payroll Clerk. Effective December 29, Melisa K Green has successfully completed probationary period as an Eligibility Specialist 2 for JFS. $15.13 per hour.

Resolution 717 – Basic waste water training course for Kevin McCalwain sp?  $635

55 Minute mark    Connie- Mike Snell's letter. He won't be able to continue representing us in the Region 7 Work Force Improvement Board on the Partnership.  He is going back to school.

56 Minute mark    Landfill hours.

57 minute mark on cd  

10.32 minutes – 2.41 MB

File 6

BRIAN BUTCHER – PERSONNEL – Speaker phone

EXECUTIVE SESSION TO DISCUSS THE EMPLOYMENT OF A PUBLIC EMPLOYEE

Exit.

This call pertained to the County Commissioners transferring the employment of Shawnda Combs and her secretary to the Preble County Development Partnership.

58.5 Minute mark    Chris Day – The Partnership presented a proposal to take over the employment of the ED office, Shawnda and Sarah.

There was a question on whether they could stay in PERS (Public Employment Retirement System).

59 Minute mark   Chris Day – Do you gentleman agree that we need to direct Connie to get that paper work in order and proceed to see what the options are?

Bob Stonecash – Yeah I totally agree that it is the right thing to do, to move this program forward.

Chris Day – Ok Connie so if you would get with PERS, Shawnda & Sarah and report back to us on what our next steps are? With PERS and then when we meet with the Partnership we can review that with them. Ahmm it appears that we need to also in the draft proposal that they gave us, we need to add some language in here in reference to PERS if they opt in – what our responsibility would be and what their responsibility would be. Do you gentleman have any recommendation or discussion on how you want to handle that?

Bob Stonecash – As long as it is spelled out completely in the proposal as Brian explained it.

Chris Day – I think that probably the cleanest way to do it is we committed to a five year commitment to the Partnership, we're about half way through that and out of our commitment I think at least through this first year of the five year period we need to spell out that our contribution, out of our contribution it would cover PERS and ???? and after that it would go to the Partnership unless we would renegotiate that in the future. Would you guys agree with that?

Bob – Yeah that's well stated.

Dave – Yes.

Chris Day – Ok so Connie ahh I'll be happy to work with you and we can get some stuff in the proposal that they gave us back to the Executive Committee of the Partnership.

Connie – Ok I got it.

Chris Day – Do you understand?

Connie – Yes I do, I understand.

Chris Day – So you will get that prepared and back to us?

Connie – Yes

Chris Day – Ok

1 hr. 2 minute mark on cd  

10.01 minutes – 1.15 MB

File 7

Chris Day – Ok any additional items?

Connie – Yes. Ok I had a conversation with Mr. Cross on the Drainage Department…..it would cost $30,309.01 (vacation and sick leave pay out) to move those existing employees – three existing employees into Road & Bridge. County would also be giving over inventory. Connie explains – listen to the audio.

Bob and David are all for it. This would eliminate $30,000 – $50,000 in annual General Fund expense from the General Fund.

1 hr.  12 Minute mark   Chris Day – What else Connie?

1 hr.  13 Minute mark   Decision to come back in at 10:00 on Friday so Connie and Kim can double check figures.

ADJOURN

1 hr. 17.6 minute mark on cd  

15.36 minutes – 3.57 MB