Chris Day became Commission President and Bob Stonecash became Vice President.

This was a long meeting and came in at over four hours.

The most discussed issue was Preble County Auditor Mindy Robbins handling of the previously passed commission motion granting 3% pay raises to non-union General Fund employees. As many of you will recall there had been no pay raises for those employees for the previous three years. Mindy granted the 3% but it was on the total for her employees. Some did not get 3% and some got 5%. Obviously this could cause morale problems. The issue was discussed several times over the course of this meeting.

Preble County Engineer Steve Simmons turned in his retirement letter and his last day will be February 29, 2012. Kyle Cross will take over and is on the March 6 ballot unopposed.

The commission voted to increase the OSU Extension budget to $56,385.59 so that Nancy Tilton could go from 20 hours a week to 30 hours. For a County that has so much agriculture that is a very small amount but it amounts to a 24% increase over an even smaller budget for 2012 that was originally proved. The farming community needs to ask itself why OSU Extension has such a small budget when this commission continues to spend and obligate so much money to Goose Creek.

Shawnda Combs gave an Economic Development Update. Other than repeatedly referring to most of the code named projects as a “really good project” there is not much to offer. There was no paper report made available, there should be a requirement to have something in black and white for future reference. Only poor commission leadership would accept it occurring two times in a row.

Two press releases were discussed. The first mentioned was authored by Bob and reflects commission accomplishments as he sees them. After review the commissioners agreed to submit it to Eddie Mowen of the Register Herald. The second press releases appear to be the long awaited one on Goose Creek. I have a standing request for all press releases and have asked about the Goose Creek one multiple times including this past Friday. I have received nothing on either issue.

The meeting closed on a decision to prosecute a former renter of a county owned property for $14,000+ in damages and attempt to garnish wages.

Preble County, Ohio

Preble County Commissioners

January 9, 2011

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. REORGANIZATION OF THE BOARD

A. CLERK TO ACCEPT NOMINATIONS FOR PRESIDENT FO THE BOARD FOR FY2012

B. PRESIDENT ACCEPTS NOMINATIONS FOR VICE PRESIDENT OF THE BOARD FOR FY2012

Chris Day elected President of Board for 2012.

Bob Stonecash elected Vice President.

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE DECEMBER 28TH 2011 REGULAR SESSION MEETING

VII. PUBLIC COMMENTS

APPROVAL OF VOUCHERS

End 3.51 minute mark on CD – 904 KB

File 2

FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES.#50-12-154

RE: AUTHORIZING COUNTY ENGINEER TO PROCEED BY FORCE ACCOUNT FOR CALENDAR YEAR 2012 PER ORC SECTION 5543.19

B. CONSIDER APPROVAL OF RES. #51-12-154

RE: AUTH. PAYMENT – RECYCLING ($694.50); SHERIFF ($802.84; $267.27); JUVENILE TASC ($1,062.75); ENGINEER ($230.73)

C. CONSIDER APPROVAL OF RES. #58-12-154

RE: AUTH. EXPEND. – $23,900.00 FOR PURCHASE OF TOPCON QS-5 ROBOTIC PACKAGE WITH DATA COLLECTOR – ENGINEER

D. CONSIDER APPROVAL OF RES. #59-12-154

RE: AUTH. EXEPND. – $6,081.84 FOR PURCHASE OF RAVEN CONTROLS, MONITORS & SPRAYER PARTS – DITCH MAINT.

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A LETTER FROM THE COUNTY COMMISSION CLERK

RE: FY12 COUNTY DEPARTMENTAL INVENTORIES

B. CONSIDER APPROVAL OF RES. #52-12-154

RE: REDUCTION OF LOAD LIMIT – MANN RD BRIDGE OVER BEASLY BRANCH Reduced to 20 tons

C. NOTE RECEIPT OF A LETTER FROM THE COUNTY SHERIFF

RE: PROBATIONARY PAY RATE ADJUSTMENT – ALISHA SELANDER   – to $13.77 per hour

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A RELEASE OF LIEN

RE: RELEASE OF LIEN FOR CAROLYN RILEY HOME REPAIR – $3,619.00 – FY97 CDBG CHIP

E. NOTE RECEIPT OF A LETTER FROM THE COUNTY SHERIFF

RE: STEP INCREASE FOR VARIOUS EMPLOYEES PER CONTRACT

F. NOTE RECEIPT OF A LETTER FROM THE COUNTY AUDITOR

RE: FY2012 EMPLOYEE SALARY ADJUSTMENTS

Commissioner Wesler – Raises questions.

Auditor Mindy Robbins offers explanation. Some employees are getting larger pay increases than others. One will be getting 5%. Mindy believes in merit increases instead of across the board. DeparTments under her control will receive/show a 3% pay increase but all employees will not be getting 3%.

Commissioner Wesler – Would like to table it and think about it.

Motion tabled.

 

G. NOTE RECEIPT OF A LETTER FROM STEVE SIMMONS

RE: NOTICE OF RETIREMENT

APPOINTMENTS

A. CONSIDER APPROVAL OF RES. #60-12-154

RE: APPT. OF COMMISSIONERS TO INVESTMENT ADVISORY BOARD

B. CONSIDER APPROVAL OF RES. #61-12-154

RE: APPT. OF COMMISSIONER TO MICROFILM BOARD

21 minute mark on cd  

17.1 minutes – 3.93 MB

File 3

MINDY ROBBINS – GENERAL FUND FINANCIAL UPDATE

See the Auditor report posted below:

27 Minute mark  Commissioner Stonecash – audio issue but it appears he is saying she spent more last year than they took in??

Commissioner Day – We are going to have to look at that.

28.5 minute mark on cd  

7.31 minutes – 1.72 MB

File 4

ENGINEER’S MONTHLY MEETING

29.5 Minute mark   Kyle Cross starts meeting.

Covered bridge – waiting on timber that should be in mid January.

Discussion on underground tank issue and EPA/BUSTER.

38 Minute mark   Mention of Steve Simmons retirement on February 29.

Discussion on issue and interim appointment of Kyle Cross.

43.5 minute mark on cd  

15 minutes – 3.43 MB

File 5

G. NOTE RECEIPT OF A LETTER FROM STEVE SIMMONS

RE: NOTICE OF RETIREMENT

27 years of service.

APPOINTMENTS

A. CONSIDER APPROVAL OF RES. #60-12-154

RE: APPT. OF COMMISSIONERS TO INVESTMENT ADVISORY BOARD

45 Minute mark   Bob Stonecash and Chris Day appointed to board.

B. CONSIDER APPROVAL OF RES. #61-12-154

RE: APPT. OF COMMISSIONER TO MICROFILM BOARD

Dave Wesler appointed to Board.

BID RECOMMENDATION/AWARD

A. NOTE RECEIPT OF A BID RECOMMENDATION FROM THE COUNTY ENGINEER & FURTHER CONSIDER AWARDING BID AS RECOMMENDED RE: 2012 AGGREGATE

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: OFFICE LEASE AGREEMENT W/ TEVI & SHERYL LOVY TARLER – $7,200.00 – FELONY SUBSIDY

B. NOTE RECEIPT OF AN EXECUTED AGREEMENT

RE: LPA SAFETY STUDY AGREEMENT W/ODOT – ENGINEER

C. NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: GUARDRAIL INVENTORY & INSPECTION AGREEMENT W/ADN SAFETY SOLUTIONS, LLC – $22,415.00 – ENGINEER

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: VEHICLE ALIGNMENT AGREEMENT W/ TRACY A. GREEN, INC. – $1,500.00 – ENGINEER

E. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: CAMDEN COLLEGE CORNER RD COVERED BRIDGE INSPECTION AGREEMENT W/KRAMER & ASSOC.- CAMDEN COLLEGE CORNER RD BRIDGE ($25,745.00); ENGINEER ($1,355.00)

F. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: TRASH REMOVAL SERVICE AGREEMENT W/RUMPKE – $2,432.40 – SHERIFF

G. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: HVAC MAINTENANCE AGREEMENT W/MECHANICAL SYSTEMS OF DAYTON, INC. – $7,020.00 – SHERIFF

H. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN ADDENDM

RE: ADDENDUM #3 TO PEST EXTERMINATION AGREEMENT W/ ALL PEST EXTERMINATION, INC. – EXTEND ONE YEAR – $360.00 – SHERIFF

I. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: GENERATOR MAINTENANCE AGREEMENT W/ BUCKEYE POWER SALES CO., INC. – $1,116.33 – SHERIFF

J. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: FIRE EXTINGUISHER, SPRINKLER & EXHAUST HOOD SERVICE AGREEMENT W/KOORSEN FIRE & SECURITY – $749.80 – SHERIFF

K. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CONTRACT

RE: PLANNING COMMISSION MEMBER CONTRACT W/ STANTON GARRETT – $600.00 – LAND USE MGMT.

L. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CONTRACT

RE: PLANNING COMMISSION MEMBER CONTRACT W/ ELAINE SCHOENLING – $600.00 – LAND USE MGMT.

M. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CONTRACT

The bitter-tasting plant important link levitra properien extracts adapt with the daily dietary routine easily and benefit the body in several ways.
RE: PLANNING COMMISSION MEMBER CONTRACT W/ JACK DEEM – $600.00 – LAND USE MGMT.

N. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CONTRACT

RE: PLANNING COMMISSION MEMBER CONTRACT W/ LARRY EUBANKS – $600.00 – LAND USE MGMT.

O. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CONTRACT

RE: ZONING APPEALS BOARD MEMBER CONTRACT W/ BRAD KRAMER – $600.00 – LAND USE MGMT.

P. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CONTRACT

RE: RURAL ZONING COMMISSION MEMBER CONTRACT W/ MIKE BESECKER – $600.00 – LAND USE MGMT.

Q. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CONTRACT

RE: RECORDING SECRETARY & STENOGRAPHER CONTRACT W/ JOAN C. MOORE – $3,600.00 – LAND USE MGMT.

R. NOTE RECEIPT OF AN EXECUTED AGREEMENT

RE: FY11 CDBG GRANT AGREEMENT W/ OHIO DEPT. OF DEVELOPMENT – $461,000.00

TRAVEL

NOTE RECEIPT AND CONSIDER APPROVEL OF THE FOLLOWING TRAVEL REQUESTS

A. RES. # 53-12-154 – STEVE SIMMONS & KYLE CROSS – ENGINEER Cost not to exceed $165

B. RES. # 54-12-154 – STEVE SIMMONS & KYLE CROSS – ENGINEER  Cost not to exceed $878

C. RES. # 55-12-154 – KYLE CROSS – ENGINEER  Cost not to exceed $99

D. RES. # 56-12-154 – RANDY GILBERT – SANITARY ENGINEER  Cost not to exceed $ No cost to county

E. RES. # 57-12-154 – RANDY GILBERT – SANITARY ENGINEER  Cost not to exceed $ No cost to county

1 hr. 05 minute mark on cd  

17 minutes – 3.89 MB

File 6

RECYCLING MONTHLY MEETING

Tish Plaugher

Discussion on tire problem in county. Ten tire limit.

1 hr.  32 minute mark on cd  

31.3 minutes – 7.21 MB

File 7

LANDFILL MONTHLY MEETING

John Jones.

Not reviewed

2 hr. 8.3 minute mark on cd  

36.3 minutes – 8.35 MB

File 8

2 hr. 9 Minute mark   Duane Grimme – Fairgrounds. Presents financial info for year.

2 hr. 19 Minute mark   Junior Fair Board meets fourth Monday of the month.

2 hr. 21 minute mark on cd  

12.3  minutes – 2.86 MB

File 9

Commissioner Day – Connie do you have anything else?

David, do you have anything?

Commissioner Wesler – On OSU Extension and keeping Nancy for 30 hrs per week. Recommends she get the hours at a cost of $10,787 extra.

County would then spend $56,385.59 on OSU Extension (A rather small amount for what it does?).

Commissioner Stonecash proceeds to blame OSU Extension for past several years. Hopes to have new Extension agent soon. Favors increase.

2 hr. 31 minute mark on cd

10 minutes – 2.3 MB

File 10

MISSY SMITH – MICROFILM QUARTERLY UPDATE

RECESS FOR LUNCH

2 hr. 37.6 minute mark on cd  

36.3 minutes – 8.35 MB

File 11

SHAWNDA COMBS – ECONOMIC DEVELOPMENT UPDATE

I recommend listening to this meeting.

Project JT – Bio Diesel project.

2 hr. 40 Minute mark    Prospect looking for area with rail. Would create 400 jobs – truck body.

2 hr. 41 Minute mark   Small banks sending her small business prospects.

Project TIF.

Project Cross

Project Tool acquired building. Hurdles with NIC and DP&L. Waiting on announcement of move to new building.

Project – Tire recycling business mentioned.

Activity with Partnership

Working to develop revolving loan fund.

Working with Matt Appenzeller and Mike Snell on grant opportunities.

RECESS

2 hr. 49.1 minute mark on cd  

11.3 minutes – 2.63 MB

File 12

January 24 meeting to be held by Auditor of State 9:00 – 11:00. Local government innovation fund.

Ribbon cutting for Liberty Cab service at Five Points.

Miami Valley Regional Planning – Dave Wesler and Bob Stonecash as alternate. First Thursday of the month.

2 hr. 53 Minute mark   Revisiting of Auditor's pay raise letter.

Dave Wesler offers his view. Mindy had already mentioned that she would be doing raises differently.

Discussion on issue.

2 hr. 55 Minute mark   Commissioner Stonecash – She told us she was going to do that from the very beginning. But I am a little disappointed that ahh we appropriated or put in the budget a 3% raise and not all of her people got 3% raises but some of them got more than a 3% raise. But it is her office at the same time I realize that but I guess I am disappointed that after three years of no raises that some people didn't achieve that 3%.

Commissioner Wesler – Connie, remind me, didn't she say Derrick was getting $21 and going to $22.10 or something like that?

Commissioner Day – 21 – to 22.10 yes.

Please listen to audio file for more info. There is a question of where the money for some of the raises is coming from. Apparently it is not all coming from General Fund money, the Auditor can use REA money. This is the same issue that took place previously with the County Engineer. The commission has the ability to address the line item but did not do so in 2010, they pushed it down the road to the next budget hearings (2011 – this past fall). They did not address it then and here it is again with the Auditor this time. See the post from the December 15, 2010 commission meeting that covers the issue last time. Commissioner Wesler brought it up last year and voted no on the Engineer giving raises. Commissioner Day and Stonecash pushed a decision down the road and did not address it. They are waffling again.

There is an extended discussion on the issue.

3 hr. 16 Minute mark    Auditor Mindy Robbins comes in to explain her reasoning. In her office she gave the employees a total of 3% pay increases but not all employees got that much, some got more. The office in total got 3%.

3 hr. 33 Minute mark   Decision to have Mindy explain in writing an apparent 38 cent difference. Issue tabled again.

3 hr. 34.5 minute mark on cd  

45.22 minutes – 10.3 MB

File 13

Commissioner Stonecash – Did you guys both read this draft? Will you read it? So we can move on forward with it. The Citizens of Preble County would like to have more information and they are certainly entitled to every bit of information we got. This would possibly help with refreshing their memories on what we have done. This commission could start making video of commission meetings available. There is no reason that New Paris is able to do it and this commission can't.  

This is a press release on perceived positives of this commission  (Bob's). Press release is at least three pages in length.

Mention of ability to download GIS information (pretty cool) http://downloads.ddti.net/PrebleOH/

3 hr. 49 Minute mark  Commissioner Wesler mentions that Nancy at OSU Extension accepted the 30 hr. a week proposal.

3 hr. 51 Minute mark   Commissioner Stonecash mentions getting the Sheriff another employee and that he chose a dispatcher rather than a detective.

To be submitted to the Register Herald as a Commissioners Corner.

3 hr. 52.5 Minute mark    Commissioner Stonecash on improved relationship with state officials "We're not thought of as a bunch of local yocals.

Interesting that I requested all press releases and did not get a copy of this on Friday.

3 hr. 57.25 minute mark on cd  

22.46 minutes – 5.21 MB

File 14

Katie Worthington

EXECUTIVE SESSION

ORC 121.22.g3

(3) Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action;

Pork Fest Lawsuit

Exit no action taken.

3 hr. 59.25 Minute mark   Motion to approve 30 hour work week for Nancy Tilton – OSU Extension. Raise budget for Extension to $56,385.59.  24% increase but still a pretty small amount for an County where agricultural is so dominate.

Commissioner Wesler expects new FTE for 4H by April 1.

This discussion should interest people involved with extension.

Motion approved.

4 hr. 6 minute mark on cd  

8.49 minutes – 2.02 MB

File 15

Discussion on something that Bob thinks needs to be put "out" and published.

4 hr. 15 Minute mark   Sounds like the long awaited Goose Creek financial press release.

Decision to submit the two press releases over two weeks.

4 hr. 19 minute mark on cd  

13.04 minutes – 2.99 MB

File 16

Discussion on county rental property that was in "new" shape six years ago.

4 hr. 22 Minute mark   $14,—.40 in damage to property. Carpets, painting of walls…

Commissioner Day and Connie recommend turning it over to the Prosecutor's office and try and garnish wages.

ADJOURN

4 hr. 26.1 minute mark on cd  

7.06 minutes – 1.62 MB