Preble County Commissioners

July 30, 2012

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE JULY 25TH REGULAR SESSION MEETING

VI. PUBLIC COMMENTS

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

End 3.55 minute mark on CD – 919 KB

File 2

FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #478-12-157

RE: TRANSFER – GENERAL MISCELLANEOUS

B. CONSIDER APPROVAL OF RES. #479-12-157

RE: AUTH. PAYMENT – SHERIFF ($162.00); JUVENILE TASC ($340.09); JOB & FAMILY SVS. ($320.00); FELONY SUBSIDY ($554.60); CORONER ($103.14); DATA PROCESSING ($1,800.00; $700.00; $600.00; $750.00; $1,560.00)

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A LETTER FROM THE COUNTY ENGINEER

5.75 Minute mark   RE: NEW HIRE – J. STEPHEN SIMMONS – PART TIME INTERMITTENT ENGINEERING TECHNICIAN III – ENGINEER – Effective August 1 at an hourly rate of $25 per hour, number of hours not included.  File 2A

B. NOTE RECEIPT & CONSIDER APPROVAL OF A LEGAL AD

RE: PREBLE COUNTY CONSOLIDATED DRAFT PLAN 2012-2017 PUBLIC MEETINGS

C. NOTE RECEIPT OF (18) BRIDGE FORCE ACCOUNT ESTIMATES

RE: VARIOUS BRIDGES IN PREBLE COUNTY – ENGINEER

D. NOTE RECEIPT OF (5) LETTERS FROM THE COUNTY ENGINEER

RE: RESIGNATION OF VARIOUS SUMMER EMPLOYEES – ENGINEER

E. NOTE RECEIPT OF A LETTER FROM THE COUNTY SHERIFF

RE: PROBATIONARY PERIOD RATE ADJUSTMENT – JUSTIN NEWTON – SHERIFF $13.25 – $13.77 per hour

10.25 minute mark on cd  

6.29 minutes – 1.48 MB

File 3

MINDY ROBBINS – GENERAL FUND FINANCIAL UPDATE

12.25 Minute mark     Sales tax is up 6% over 2011 but September marks the first anniversary of $540,000 (see bottom left of report). Mindy does not know where it came from.

See report below:

 

19 minute mark on cd  

8.48 minutes – 2.01 MB

File 4

BID RECOMMENDATION/AWARD

A. NOTE RECEIPT OF A BID RECOMMENDATION & FURTHER CONSIDER AWARDING BID AS RECOMMENDED BY THE COUNTY ENGINEER

RE: 2012 MATERIALS FOR REPAIR OF STEEL TRUSS BRIDGE – GEORGETOWN VERONA ROAD OVER SWAMP CREEK – ENGINEER

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: PARENT EDUCATION SERVICES AGREEMENT W/JUVENILE TASC – $1,425.00 – JUVENILE COURT

B. NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: URINALYSIS TESTING AGREEMENT W/JUVENILE TASC – $2,640.00 – JUVENILE COURT

C. NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING A CHANGE ORDER

RE: CHANGE ORDER NO. 3 TO LANDFILL ELECTRICAL EXPANSION 2011 AGREEMENT W/LAKE ERIE ELECTRIC – INCREASE CONTRACT TIME BY 60 DAYS – LANDFILL FORCE MAIN CONSTRUCTION  Still no Transformer

D. NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING A CHANGE ORDER

RE: CHANGE ORDER NO. 3 TO LANDFILL LEACHATE FORCEMAIN AGREEMENT W/ BRUMBAUGH CONSTRUCTION – INCREASE CONTRACT TIME BY 35 DAYS – LANDFILL FORCE MAIN CONSTRUCTION

E. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: CONSTRUCTION MATERIALS TESTING SERVICES AGREEMENT W/ PSI – $17,875.00 – LANDFILL CONSTRUCTION

26 minute mark on cd  

7 minutes – 1.59 MB

File 5

SHAWNDA COMBS – ECONOMIC DEVELOPMENT UPDATE

Jobs Ohio leads.

27.4 Minute mark    Project Come Back.

Project Green Shower – needed $300,000 of private investment.

Foreign Trade Zone has been finalized. Whole County

30.4 Minute mark   Chicago property owner came to visit.

30.4 Minute mark   Retention visit.

31.4 Minute mark    Agra Business Tour with Jane Marshall and Mary Bullen. County farms and Fairgrounds. Organic products sell better outside of county.

32.5 Minute mark   Attended a meeting on impact of tourism in Ohio. Shawnda forwarded information to Jean Bussell and Register Herald. Also gave Chris Day a copy.

33.25 Minute mark    Nome from Ohio Tourism. Nome taken around to different tourism site in Preble County over the course of a week. Gave the information to the County CVB so they could be the contact point for the Ohio Traveler.

35.5 Minute mark   Met with Jobs Ohio about a potential development on west side of county.

36 Minute mark     Goose Creek land owners are still very much interested in moving forward with Goose Creek and want to know what Shawnda's role is going to be in that. Shawnda mentions correspondence from the Kemp's attorney and want to move forward with developing the site.  

36.75 Minute mark  Commissioner Stonecash – Finally glad to see them get on board.

Shawnda giggles – Yeah right.

37.5 Minute mark   Mention of video campaign for the Partnership. Video time has been sold to some local companies.

One study in 2000 found that Sildamax temporarily improved the issue in order cheap viagra some patients by relaxing their lower esophageal muscle tissues.
39.5 minute mark on cd  

13.5 minutes – 3.08 MB

File 6

SHAWNDA COMBS – tourism discussion

39.5 Minute mark   Commissioner Stonecash – Do I understand that eventually that you attended this tourism class or conference or whatever?

Shawnda – It wasn't a conference it was just a state it was from the Department of Tourism Ohio. From Department of Development where they educate economic development directors on the benefits, the economic benefits of having tourism in your community. And I had before I went invited Jane and the County CVB but they could not go because the Historical Society had or something. Neither one of them could go.

Commissioner Stonecash – That was my question. Where is the break there between what they do and what you do. I guess you need to be deep in cooperation, between the two.

Shawnda – Like I said, I have been carrying on the Partnership's initiative with tourism until the County CVB is up and running. This organization is something that all of the CVB's should be involved in…. I do broadcast email that stuff to everyone. The things that they offer and the things that they are about. Hopefully all of the county CVB's will take advantage of their programming. I did ask while I was there why the other CVB's in the county were not there…    I informed the County CVB and that they were welcome to attend… Gave a copy of the presentation to the County CVB and the Register Herald.

Bob asks if the Partnership would fund the CVB or if there was a possibility.

If this subject is of interest to you then please listen to the audio.  No mention of contact with other CVB's by Shawnda.    

David mentions booth at County Fair (Paid for by the Hueston Woods Region CVB) and staffed by local CVB's. Hopes for State Fair next year. Pat Patrick from the Historical Society contacted David that they were out of the maps to go over the Covered Bridges.

45 Minute mark   Shawnda mentions Bridges Bikes and Blues Committee. Event brought people in from 5 states and 88 different zip codes.

47 Minute mark   Dave attended a National Road meeting last week and they gave him some more playing cards.

49.4 Minute mark   Shawnda on planning committee for Amphitheater.

52.5 minute mark on cd  

13 minutes – 2.98 MB

File 7

TRAVEL

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #480-12-157 – DAWNA JOHN – JUVENILE COURT Cost not to exceed $111

B. RES. #481-12-157 – LINDA HALE – JFS Cost not to exceed $10

C. RES. #482-12-157 – KYLE CROSS & MATT VENABLE – ENGINEER Cost not to exceed $362

D. RES. #483-12-157- DAVID ANDERSON – LEPC Cost not to exceed $288

E. RES. #484-12-157- CHAD HOKE – LAND USE MGMT. Cost not to exceed $471

F. RES. #485-12-157 – RANDY GILBERT – RECYCLING Cost not to exceed $80

G. RES. #486-12-157- LATISHA PLAUGHER – RECYCLING  NO COST TO THE COUNTY

H. RES. #487-12-157- LATISHA PLAUGHER – RECYCLING NO COST TO THE COUNTY

56.5 Minute mark   Commissioner Day – Connie, do you have any additional items.

Connie – I do…. Randy Gilbert has requested to explore alternate ways of reducing the landfill assessments.

Discussion on landfill building projects and recurring change orders.

1 hr. 4.25 minute mark on cd  

11.45 minutes – 2.68 MB

File 8

BECKY SORRELL & JEFF ADKINS – JOB & FAMILY SVS. & CHILDREN SVS. UPDATE

Not reviewed for lack of time, please listen to the audio.

1 hr. 29 minute mark on cd  

24.44 minutes – 5.66 MB

File 9

Preble County Micro Film Commission Meeting – Not on agenda

1 hr. 34.5 minute mark on cd  

5.32 minutes – 1.26 MB

File 10

Connie – ….Paul Buckley's last day will be August 31. Job will be advertised internally.  Retiring 25 years. Assistant Landfill Facilities position.

Bob asks why it is just internal. (Only people that work for the county)

1 hr. 38 Minute mark   EXECUTIVE SESSION TO DISCUSS THE EMPLOYMENT OF A PUBLIC EMPLOYEE

Commissioner Day instructs Connie to get with the Maintenance Supervisor and discuss some of the issues that have been brought to their attention and report back to the commission.

1 hr. 39 Minute mark     Letter from Missy May Walters – Regional Liaison for the National Mining Association. She met Chris Day on Flag Day. Count on Coal Campaign. Missy sent in a Resolution for use of coal.

1 hr. 43.3 Minute mark   Resolution 488 transfer of funds. Jail bonds. Balance of $45,989.85 in Jail bonds retirement  account. There is an existing Jail Bond note for the HVAC of $46,400.

1 hr. 46.75 Minute mark   House bill 509 increases bidding amount requirements from $25,000 to $50,000. Effective September 10, 2012. Projects will not have to go out for bid unless it is over $50,000

Information from the Ohio Academy of Science. Two students from Preble County mentioned.

Wellness Program.

Connie – I received a call from the State Examiners Office, they would like to meet with me this week on procurement card policy.

She hands out history of issue.

1 hr. 55 minute mark on cd  

20.32 minutes – 4.7 MB

File 11

Connie – I received a letter from the Preble County Chamber of Commerce.

Connie reads it into the record.

Discussion on issue – best to listen to audio and form your own opinion.

2 hr. .25 Minute mark   *** Writing on paper followed by some quite.

Bob – might be live down here.

Chris – chuckling Ok

2 hr.  1.2 minute mark on cd  

13 minutes – 2.98 MB

File 12

Connie – We received an email from Larry Clark…. on keeping Goose Creek going.

Bob feels that Mr. Clark should be working with Shawnda.

Chris Day had brief conversation with Mr. Kemp at Fair yesterday.

Chris asks if Recycling has a booth this year.

ADJOURN

2 hr.  5.4 minute mark on cd  

4.1 minutes – 979 KB

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