Preble County Commissioners

January 23, 2013

Two Commissioners in attendance

Chris Day ABSENT

 

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE JANUARY 14, 2013 & JANUARY 16, 2013 REGULAR SESSION MEETINGS.

2.31 minute mark on cd  

5.02 minutes – 593 KB

File 2

KATIE WORTHINGTON – SCHREYER LAWSUIT UPDATE

Exit 3:00 minute mark.

3.5 Minute mark   Rick Kraft from College Corner.

Dave Wesler mentions "Moving Ohio Grant"

5 minute mark on cd  

36.29 minutes – 8.35 MB

File 3

FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #101-13-159

RE: AUTH. USE OF COUNTY PROCUREMENT CARDS FOR JFS

B. NOTE RECEIPT OF AN AMENDED CERTIFICATE

RE: MARRIAGE LICENSE ($786.00); VICTIM WITNESS ($2,612.74); HOME CHIP ($14,788.12); COMPUTERIZATION – RECORDER ($6,543.00); REPRODUCTIVE

HEALTH & WELFARE ($4,062.00) WIC ($23,879.00); CHILD & FAMILY HEALTH ($3,449.00)

C. NOTE RECEIPT OF AN AMENDED CERTIFICATE

RE: 2013 PERMANENT CERTIFICATE OF ESTIMATED RESOURCES

6.5 Minute mark   Unencumbered balance on January 1, 2013 – $2,585,833.77. Total estimated resources for 2013 – $11,395,132.77

D. CONSIDER APPROVAL OF RES. #103-13-159

RE: 2013 PERMANENT APPROPRIATIONS – Total General Fund $10,199,615.74

E. NOTE RECEIPT OF (3) AMENDED CERTIFICATES

RE: CDBG CHIP ($5,509.00); WATER POLLUTION CONTROL FUND ($8,436.63); DITCH MAINTENANCE (REDUCE $50,000.00)

F. CONSIDER APPROVAL OF RES. #104-13-159

RE: SUPPLE. APPROP. – FY11 CDBG CHIP ($5,762.34) & WATER POLLUTION CONTROL FUND ($8,437.00)

G. CONSDER APPROVAL OF RES. #105-13-159

RE: MORAL OBLIGATION – VARIOUS DEPTS.

H. CONSDER APPROVAL OF RES. #108-13-159

RE: MORAL OBLIGATION – VARIOUS DEPTS.

I. CONSDER APPROVAL OF RES. #109-13-159

RE: AUTH. PAYMENT – CT. COMPUTERIZATION – JUVENILE ($1,500.00); COMP. LEGAL RESEARCH – JUVENILE ($1,875.00); 9-1-1($12,688.16) ($4,870.00) ($1,000.00); WIRELESS 9-1-1 ($18,337.79)

CORRESPONDENCE & REPORTS

A. CONSIDER APPROVAL OF RES. #102-13-159

RE: ADOPTING PREBLE CO. MULTI-JURISDICTIONAL HAZARD MITIGATION 5-YEAR PLAN UPDATE

B. NOTE RECEIPT OF & CONSIDER APPROVAL OF A HELP WANTED AD

RE: PREBLE CO. BOARD OF DEVELOPMENTAL DISABILITIES BOARD MEMBER

C. NOTE RECEIPT OF & CONSIDER APPROVAL OF A LEGAL AD

RE: NOTICE OF PUBLIC HEARING #2 PREBLE CO. 5-YR. CONSOLIDATED PLAN February 13 at 9:00 a.m.

D. NOTE RECIEPT OF & CONSIDER APPROVAL OF A LEGAL AD

RE: COMBINED NOTICE TO PUBLIC OF A FINDING OF NO SIGNIFICANT IMPACT ON THE ENVIRONMENT (FONSI) & NOTICE OF INTENT FOR A REQUEST FOR RELEASE OF FUNDS (NOI/RROF)

APPOINTMENTS

A. NOTE RECEIPT OF A COURT ENTRY FROM COMMON PLEAS COURT

RE: RE-APPOINTMENT OF ROBERT BENEKE TO THE SOLDIERS RELIEF COMMISSION – Five year term

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CHANGE ORDER

RE: CHANGE ORDER #1 TO FY12 CHIP & SEAL AGREEMENT W/ RAY HENSLEY – DECREASE BY $18,614.35 – ENGINEER

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CHANGE ORDER

RE: CHANGE ORDER #1 TO 2012 RESURFACING PROJECT AGREEMENT W/ BARRETT PAVING MATERIALS INC. – DECREASE BY $46,737.67 – ENGINEER

C. NOTE RECIEPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: AMENDMENT #2 TO RADIO MAINTENANCE AGREEMENT W/ P&R COMMUNICATIONS SERVICES INC. – EXTEND 2-YR. – ($86,868.00 – SHERIFF); ($702.00 – DOG & KENNEL); ($1,278.00 – EMA)

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: EQUITABLE SHARING AGREEMENT & CERTIFICATION W/ U.S. DEPT. OF JUSTICE & U.S. DEPT. OF TREASURY – PROS. ATTY.

E. NOTE RECEIPT OF (2) EXECUTED AGREEMENTS

RE: LPA BRIDGE LOAD RATING AGREEMENT W/ ODOT ($40,008.00); LPA SAFETY STUDY AGREEMENT W/ ODOT ($48,450.00) – ENGINEER

TRAVEL

NOTE RECEIPT OF & APPROVE THE FOLLOWING TRAVEL REQUESTS:

Do not hesitate to call your doctor try for more now online levitra at once if you have a serious impact on man’s sense of well-being, relationships, and quality of life they live.

A. RES. #106-13-159 – DAVID WESLER – COMMISSION – Cost not to exceed $408

B. RES. #107-13-159 – DAVID WESLER – COMMISSION – Cost not to exceed $500

C. RES. #110-13-159 – TERRY PENDERGRAFT – VETERAN SERVICES – Cost not to exceed $336

D. RES. #111-13-159 – R. KYLE CROSS – ENGINEER – Cost not to exceed $20

E. RES. #112-13-159 – RANDY GILBERT & BETH WRIGHT – RECYCLING – Cost not to exceed $180

F. RES. #113-13-159 – SHAWNDA COMBS & SARA WYKA – ECONOMIC DEVELOPMENT – No cost to the county – Somewhat deceiving as the county maintains a $100,000 in-kind contribution to the Preble County Partnership and they pick-up the tab.

G. RES. #114-13-159 – BRANDI SMITH – 9-1-1 – Cost not to exceed $45

21 Minute mark   Note receipt of the court document for the Manfred R. Schreyer lawsuit.

24 Minute mark   David Wesler – Ok Connie what else do you have?

February 1, there is a luncheon in downtown Greenville. Multi County. Denise will be going. Explore consolidation of county agencies. David cannot go.

Note for when Randy comes in today regarding recycling at Lakengren. Originally it was paid for with a grant but it has continued without one. Kevin Thorpe will be in later; these are notes from Randy Gilbert.

28 Minute mark   General Fund contribution to Children's Services since 2004 – Connie has figures. Need to explore a way to get the figure down.

28.5 Minute mark   Resolution 100 – appointment of Ms. Carolyn Ulrich to the Preble County Convention and Visitors Bureau.

29 minute mark on cd  

24.01 minutes – 5.49 MB

File 4

David Wesler on Greenville meeting. Multi county meeting started by Gene Krebs back 2003 or 2004. Used to be Versailles.

31 Minute mark   Change order from the water pollution control fund. Ed Rike.

Connie has been in conversation with Eaton Computer on possibly purchasing an archive back-up system. Requirement to keep all emails. Three quotes: Eaton Computer $8,448 – Dreaming Tree Technologies?? $8,072 – M&J Technology $7,000.  

Resolution 115 authorizes the expenditure of $7,000. Barracuda 350 archive. This has been an issue for a while so it is needed.

35.5 Minute mark   David Wesler – Last week I went to CCAO meetings. Discussion on issues covered at meeting.

38 Minute mark   Almost an unprecedented number of new County Commissioners in the state this year – 62.

39 Minute mark   Townships not getting any casino money from counties.

40.75 Minute mark    Dave mentions my call to him and Denise on electric aggregation. An employee of an electric provider was offering 6.5 cents to residential users when Jefferson (where I am located) has an agreement provided an opt-in for 5.8 cents with another provider. Discussion on topic and worth a listen. CCAO is working on something for the rest of the residents in areas that have not passed it.

45 Minute mark    Denise on State Medicaid issue mentioned earlier and Obama care.

50.5 minute mark on cd  

21.28 minutes – 4.91 MB

File 5

PREBLE CO. SOLID WASTE & LANDFILL – MONTHLY MEETING

Randy Gilbert and Beth Wright.

Beth Wright on $15,000 tire grant application with $1,500 county match. This was done last year. Last event cost $5,200 last fall (October). Limit of ten tires per person. Special hauler permit required for over 10 tires.

58 Minute mark   Assessments discussion. Natural Springs Resort has issue as they are a seasonal resort/campground.

Earth Day – May 1.

1 hr. 1.5 Minute mark    Randy Gilbert – House bill 592. Extended discussion on topic.

1 hr.  9 Minute mark   Mentions flow control.

1 hr. 11 Minute mark   Beth Wright – Lakengren discussion on curbside program. Started with grant in 2003 but no grants have been applied for since then. Current cost of $39,600 to county for Lakengren. Contract involved is up in April 2013. Two year renewal upon resolution of the board. Right now we are about $71,000+ short to pay Rumpke in 2013.

Randy Gilbert – It is our recommendation that we end it. There will still be the bins at Farmers Market, curbside in Lakengren would end.

1 hr. 22.5 Minute mark    Action taken on Tire grant.

1 hr. 25.5 minute mark on cd  

35.03 minutes – 8.02 MB

File 6

LANDFILL REPORT

Report for December.

479,000 gallons of leachate. Highest monthly total for 2012. January will be higher than December. $67,000 in savings from force main last year.

Lowest tonnage for landfill since 2002.

1 hr. 30 Minute mark    Scale and security camera system – should be up by end of February.

1 hr. 33.5 Minute mark  Ground water and barium mentioned. Not a problem.

1 hr. 35 Minute mark    Air quality issue. RAPCA . Co Generation contract (gas to energy) – 20 year contract with 20 year renewal. This would address the gas issue at the landfill. Listen to the audio.

1 hr. 43 Minute mark   Sewer District 2 and warranty obligation with regard to a lady having several backups. A plumbing company gave the lady an estimate of almost $9,000.

1 hr. 45 Minute mark   Sewer District 3. $3,000 tap in fee.

1 hr. 48.5 Minute mark   EXECUTIVE SESSION TO DISCUSS THE POSSIBLE EMPLOYMENT OF A PUBLIC EMPLOYEE

Exit – Go with Randy's decision.

RECESS FOR LUNCH

1 hr. 50.5 minute mark on cd  

25.03 minutes – 5.73 MB

File 7

PUBLIC HEARING – SIX YEAR DITCH REVIEW– MONTGOMERY & DANSER DITCHES

Not Reviewed

2 hr. 20.5 minute mark on cd  

30.02 minutes – 6.87 MB

File 8

Court entry from Common Pleas Court. Appointment of Jim Douglas to the Preble County Metropolitan Housing Authority.

Resolution 116 – Transfer – Motor Vehicles & Gas Tax wages and salaries $7,982 to unemployment compensation. Another transfer for $7,000 see the email server mentioned earlier.

Equitable sharing and certification from the Sheriff's Department – note receipt by signing.

Legal Services agreement with Eastman & Smith $35,000. Debits the Landfill.

ADJOURN

2 hr. 23.1 minute mark on cd  

2.40 minutes – 627 KB