First off the audio on this meeting is the best I have received in just over eight years of listening to the audio of commission meetings; all commissioners and visitors can be heard at pretty much the same audio level and clarity. The size of the file I received is another issue but the commission office is checking into it.

Tony Pope was in chambers for just over an hour on a discussion over the rail bed that the county bought rights to in north Preble County.  This rail bed has been abandoned for decades but the county has the right to mine gravel on the parts they purchased in a quit claim deed from Dayton Power & Light.  The county has lost three legal cases where claimants have won the land back. I am pretty sure the parts the county still has rights to were transferred to the Park District so I am not sure what control the Commission has now. The fear of many residents along the route is the possible future use of the rail bed as a bike trail crossing their property.  I asked Rodney Creech about the rail bed issue back on March 17, 2014 at a meeting at Taffy’s.  This is his response.

The Board of Elections was in to discuss the cost of updating the voting system used in Preble County.  The current system was first used in 2006 and need replaced sooner rather than later.

Preble County, Ohio

County Commissioners

April 20, 2015

Meeting audio and review

Three Commissioners in attendance

File 1

I started this file at the moment Chris Day began the meeting.

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATIONS & NOTE RECEIPT OF THE CD RECORDATIONS BOTH AS THE OFFICIAL MINUTES FOR THE APRIL 6, & APRIL 8, 2015 REGULAR SESSION MEETINGS NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE

RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE APRIL 13, 2015 REGULAR SESSION MEETING

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE

RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE APRIL 15, 2015 REGULAR SESSION MEETING

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

4.31 minutes – 1.03 MB

File 2

FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #264-15-169

RE: AUTH. PAYMENT – FELONY SUBSIDY ($4,196.63); ENGINEER ($1,184.00);FCFC ($3,000.00); BUREAU OF INSPECTION ($1,525.00); CHILD. SVS. ($9,703.00)

B. NOTE RECEIPT OF A COURT ORDER FROM JUDGE OVERMYER

RE: COURT ORDER FOR PAYMENT – AILEEN ERBACHER – CLINICAL SUPERVISION ($513.00) & JAN SPITLER – URINALYSIS COLLECTION ($78.00)

C. CONSIDER APPROVAL OF RES. #275-15-169

RE: MORAL OBLIGATION – SHERIFF

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A REPORT FROM THE SHERIFF’S OFFICE

RE: MONTHLY JAIL REPORT FOR MARCH 2015 – SHERIFF

Jail Report – not listed on agenda

March – Male admissions 92

Female – 33

Average daily count – 54

5322 meals served

B. CONSIDER APPROVAL OF RES. #269-15-169

RE: SUPPORT FOR AN AGRICULTURAL EASEMENT FOR JOHN PENCE  Three Valley Conservation Trust

C. CONSIDER APPROVAL OF RES. #270-15-169

RE: SUPPORT FOR AN AGRICULTURAL EASEMENT FOR DUANE & SUSAN MILLER Three Valley Conservation Trust

D. CONSIDER APPROVAL OF RES. #271-15-169

RE: SUPPORT FOR AN AGRICULTURAL EASEMENT FOR DOW & MARGUERITE ULRICH Three Valley Conservation Trust

E. CONSIDER APPROVAL OF RES. #272-15-169

RE: SUPPORT FOR AN AGRICULTURAL EASEMENT FOR ROBERT & KELLI PLANCK Three Valley Conservation Trust

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING (2) CONTRACTS

RE: 2015 PREBLE CO. FAIR EXHIBITOR CONTRACTS W/ PREBLE CO. AG. SOCIETY – EMA ($200.00); RECYCLING ($200.00)

B. NOTE RECEIPT OF (2) EXECUTED ADDENDUMS

RE: ADDENDUM TO THE 2015 ARCVANTAGE SOFTWARE (INCREASE $360.00) & ARCTAX AS A SERVICE AGREEMENT (INCREASE $840.00) BETWEEN THE PREBLE CO. AUDITOR & APPRAISAL RESEARCH CORP. – REA

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING (2) AGREEMENTS

RE: COMPUTER SVS. AGREEMENTS W/ EATON COMPUTER – PROS. ATTY. ($4,788.00); DATA PROCESSING ($3,591.00))

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING (11) AGREEMENTS

RE: COPIER MAINTENANCE AGREEMENTS W/ LOUDY OFFICE MACHINES – RECYCLING ($3,181.87); SHERIFF ($2,347.82); CSEA ($37.91); DATA PROCESSING ($100.57; $440.83); REA ($301.71; $491.31; $1,322.49); RECORDER ($372.07); LAND USE MGMT. ($911.02); ENGINEER ($86.46; $341.94); PROBATE COURT ($870.51); JUVENILE COURT ($774.75)

E. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN MOU AGREEMENT

RE: PLACEMENT COST FUNDING MOU BETWEEN PREBLE COUNTY JFS, MHRB & DD

TRAVEL

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NOTE RECEIPT OF & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #266-15-169 – KEVIN BOVEE & RHIANON HARRIS – JFS Cost not to exceed $20

B. RES. #267-15-169 – DANIELLE PIERATT, KEVIN BOVEE, RHIANON HARRIS & NATHAN MCDERMITT – JFS  Cost not to exceed $40

C. RES. #273-15-169 – BETH WRIGHT – RECYCLING  Cost not to exceed $95

D. RES. #274-15-169 – MICHELLE DAVIS – TASC  Cost not to exceed $40

Commissioner Day – Connie do you have any additional items at this time?

21 minute mark on cd  

15.52 minutes – 3.63 MB

File 3

The Board has been invited to attend two events for Memorial Day.  The American Legion in New Paris on May 23 with line up at noon with parade starting at 1:00 & May 25 the Eaton Memorial Day Ceremony with a parade starting at 10:00 at the Armory & ceremony at Mound Hill – the American Legion will have a social time after the ceremony.

23.5 Minute mark   Resolution 276 – Increase credit card limit from $1,000 to $2,000.

Sheriff has requested approval for an emergency repair at Sheriff's department $3,000 expenditure capital improvement.

Lavon & Connie met with Brian Butcher on Friday. He will be working with Lavon to do job audits and descriptions. Commission compensation plan.$8,250 added to professional service line. $504.84 for Engineer assistance with Land Use Management and GIS.

Resolution 277    $11,250 transferred for above items.

Resolution 278   Authorizes the expenditure of not to exceed $3,000 for Sheriff's air handlers – smoke evacuation handlers.

Resolution 279   Transfer $2,492.01

CCAO County economic development symposium June 24 & 25 – Commissioner Creech & Day attending – Commissioner Robertson will let them know.

33.5 Minute mark    MVRPC meeting on the Glenwood area at the American Legion in West Alex at 6:00 – 8:00 p.m. on May 12. Open meeting.  

34.1 minute mark on cd  

13.05 minutes – 2.99 MB

File 4

34 Minute mark    James from the Fairgrounds has sent (after April 16 evening meeting) Connie a second list of items to be done at the Fairgrounds. Fencing, paint Produce building. This is the most current list.  

Randy Gilbert sent up a letter from the Ohio EPA on the Notice of Violation and Randy's response.

40  Minute mark    Note receipt of EPA letter and response.

First Monday or Wednesday in May the Commission will review the county woods for timber.

42.5  Minute mark    Quotes to preserve the Commission journals 1 – 8 or 9.  Connie would like to get 1 – 3 done a year. $2,000 – $3,000 per book. Original blue prints for courthouse $100 a sheet. Most are captured digitally already. 1831 – 1838 &  1853 – 1882 are missing in microfilm.

46.75 Minute mark    Commissioner Creech – Tire amnesty day filled four semis…..Fair board committee Rodney Mann, Mary Bullen, Rodney Creech and James May.  Listen to the audio – discussion on topic.     

49.5 Minute mark    Commissioner Robertson attended Eagle Scout ceremony. Library levy is the only thing on the ballot in May (sample ballot)- Connie reports it will be on in November.

Pastor Santos sp? in audience reports that May 7 is the national day of prayer.  Prayer gathering at the courthouse at noon & 6:30 – courthouse.

55 minute mark on cd  

21 minutes – 4.79 MB

File 5

TONY POPE – RAILROAD RIGHT OF WAY/EASEMENT REQUEST

Listen to the audio – discussion on topic

New Paris – Eldorado Road area. Mention of Rusty Anderson….

Discussion on who owns railroad bed. Tony says he is 99% sure the county owns it. Kim Keller says the county can't just sell ground and no long term leases. Mentions Rusty Anderson and William Yorke but they forgot about Paul Beisner.  Commissioner Robertson asks why we own this and Connie reports so Kyle Cross can get the gravel.  

1 hr.  1 Minute mark    Sealed bid…

1 hr.  12 Minute mark    Adverse possession. Kim Keller mentions bike trails – people wanting them and people not wanting them.

1 hr.  14 Minute mark    Connie will meet with Brad Kramer on the railroad history.

1 hr.  28  Minute mark    County acquired rail right-of-way as a quit claim – all on one claim.

1 hr.  34.5  Minute mark    Commissioner Robertson asks question on bike trails.

1 hr.  40  Minute mark   Rodney all for selling the whole thing if the commission can.

Chris Day thinks they (Commission) need to have a conversation with the Engineer.

1 hr.  57  Minute mark   Rodney would like to see what a surveyor says from Tony but wants it in writing.

RECESS

1 hr.  59.5 minute mark on cd  

1 hr. 4.31 minutes – 14.7MB

File 6

BOARD OF ELECTIONS – VOTING & TABULATION SYSTEM

Waiting on Chris Day.

2 hr.  7  Minute mark   Meeting starts without Chris Day.

Listen to the audio

Two mother boards blown in November.

Need to replace nine year old machines.

2 hr.  31  Minute mark   Cost mentioned.

ADJOURN

2 hr.   59.25 minute mark on cd

59.44 minutes – 13.6 MB