Preble County Commissioners

September 15, 2014

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE SEPTEMBER 10, 2014 REGULAR SESSION MEETING

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

2.39 minutes – 623 KB

File 2

FINANCIAL CONSIDERATIONS

A. NOTE RECEIPT OF A COURT ENTRY FROM JUVENILE CT. TO THE COUNTY AUDITOR

RE: COURT ORDER FOR PAYMENT – TASC

B. CONSIDER APPROVAL OF RES. #497-14-166

RE: AUTH. PAYMENT – CHILD. SVS. ($6,995.00; $1,375.25; $3,720.00; $8,993.10; $21,700.00); REA ($4,500.00)

C. CONSIDER APPROVAL OF RES. #498-14-166

RE: TRANSFER OF FUNDS – VARIOUS DEPTS.

D. CONSIDER APPROVAL OF RES. #506-14-166

RE: SUPPLE. APPROP. – JFS ($5,000.00)

E. CONSIDER APPROVAL OF RES. #510-14-166

RE: AUTH. EXPENDITURE – $22,500.00 – REPAIR OF BOMAG BC772RB COMPACTOR – LANDFILL

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF (2) LETTERS FROM THE COUNTY AUDITOR

RE: NEW HIRE OF LAVON WRIGHT AS A PART-TIME EMPLOYEE $13 per hr.; ACCEPTANCE OF RESIGNATION & LEAVE BALANCES FOR REBECCA GLENN – AUDITOR

B. NOTE RECEIPT OF A REPORT FROM THE SHERIFF’S OFFICE

RE: MONTHLY JAIL REPORT FOR AUGUST 2014 – SHERIFF

Average daily count for August was 60.

5,924 meals served

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A LETTER TO THE PAYROLL CLERK

RE: PROBATIONARY RATE ADJUSTMENT FOR RHIANON HARRIS – JFS $13.99 – $15.28 per hr.

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CHANGE ORDER

RE: CHANGE ORDER #4 TO THE SEVEN MILE RD. BRIDGE REHAB. PROJECT W/ U.S. BRIDGE – REDUCE AMT. ($28,340.48) – SEVEN MILE BRIDGE REHAB.

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING (3) AGREEMENTS

RE: HOME REPAIR ASSISTANCE AGREEMENT BETWEEN JOHN OVERMAN & SHIVELY CONTRACTING – $6,300.00; STEPHANIE GAMBRELL & SHIVELY CONTRACTING – $5,600.00; AMBER JOHNSON & SHETTER HEATING & COOLING – $6,545.00 – FY13 CDBG CHIP

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: AMENDMENT #10 TO THE TURF MAINTENANCE AGREEMENT W/ HOUSE FAMILY LAWNCARE – EXTEND 2 YRS. – BLDG. MAINTENANCE ($80.00); HEALTH DEPT. ($184.50); WIC ($26.10); PUBLIC HEALTH INFRASTRUCTURE ($14.40); EMA ($45.00); JFS ($160.00); RECYCLING ($22.50); LANDFILL ($112.50); PCSD #3 ($33.75)

TRAVEL

NOTE RECEIPT OF & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #499-14-166 – ANDREW FORRER – SHERIFF FOJ Cost not to exceed $45

B. RES. #500-14-166 – AMBER STEVENSON – SHERIFF FOJ Cost not to exceed $45

C. RES. #501-14-166 – REGINA HAPNER – JFS Cost not to exceed $275

D. RES. #502-14-166 – COMMISSIONER CHRIS DAY & COMMISSIONER DAVID WESLER – COMMISSION Cost not to exceed $116

E. RES. #503-14-166 – NANCY GRASSMAN – PREBLE CO. CASA/GAL Cost not to exceed $317

F. RES. #504-14-166 – JUDGE DUES – PROBATE CT. Cost not to exceed $2,000

G. RES. #505-14-166 – MICHELLE DAVIS – TASC Cost not to exceed $40

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H. RES. #507-14-166 – SHANNON MUSKOPF & BRANDI CHRISTENSEN – TASC Cost not to exceed $128

I. RES. #508-14-166 – SHANNON MUSKOPF & BRANDI CHRISTENSEN – TASC Cost not to exceed $64

J. RES. #509-14-166 – MICHELLE DAVIS – TASC Cost not to exceed $480

14.5 minute mark on cd  

11.58 minutes – 2.74 MB

File 3

Commissioner Robertson – Anything else?

Connie – If you remember JFS was awarded $150,000 for their Food Assistance & Training project…..(grant).

Connie reads resolutions on what the money is to be spent on.  

Extended discussions on security of 40 ipads mentioned for libraries.

23.5 Minute mark    Elected officials coming in this afternoon for health insurance discussion. Discussion on the expense of spouses.

29.75 Minute mark    Received a letter from the Ohio Department of Transportation on 2016-19 transportation improvement program. October 24 at Preble County Engineer's office.

30.5 Minute mark    Stage 2 of concrete project around the courthouse….only one quote received after almost a month.

37.25 minute mark on cd  

22.4 minutes – 5.18 MB

File 4

Commissioner Wesler – Township Trustee meeting on Wednesday – Marty Votel to speak.

Went to OSU game.

RECESS

47.25 minute mark on cd  

10 minutes – 2.29 MB

File 5

NIC QUARTERLY UPDATE

Building permits off by 10% from last year.

Very little commercial activity.

52 minute mark on cd  

4.5 minutes – 1.1 MB

File 6

EXECUTIVE SESSION OVER EMPLOYMENT & SECURITY OF COURTHOUSE

Exit no action taken.

Connie to schedule someone in.

DISCUSSION ON CAPITOL IMPROVEMENT COMMUNITY RECREATION PROJECT FOR FAIRGROUNDS

56 Minute mark      Meeting starts.

Listen to the audio

Grand stands, roadways and storage mentioned as needs. A lot of equipment has been stolen in the last month.

1 hr.  2.5 Minute mark     Mary Bullen speaks on a master plan and other issues. Cost of plan put at $30,000.

Extended discussions on multiple topics.  

1 hr.  21.75 Minute mark     Grant money must be spent by June of 2016.

1 hr.  34 minute mark on cd  

42 minutes – 9.62 MB

File 7

Resolution 512 transfer funds for concrete project.

Resolution 513 authorizes expenditure for concrete work.

Posting for Sanitary Engineer to be extended two more weeks.

1 hr.  36 Minute mark     RECESS UNTIL 1:00

HEALTH INSURANCE RENEWAL MEETING

Resolution 514 approved.

ADJOURN

1 hr.   56.75 minute mark on cd  

22.47 minutes – 5.21 MB