Preble County, Ohio

County Commissioners

August 8, 2011

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. APPROVAL MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE AUGUST 1ST REGULAR SESSION MEETING

VI. PUBLIC COMMENTS

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

End 2.54 minute mark on CD – 634 KB

File 2

FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #461-11-152

RE: AUTH. PAYMENT – CLERK OF COURTS ($1,036.81); CERT. OF TITLE ($147.80); UNCLAIMED MONEY ($100.00); SAFE FUND ($114.44); LANDFILL ($134.46); EMA ($250.00; $1,402.20); SHERIFF ($115.40)

B. CONSIDER APPROVAL OF RES. #462-11-152

RE: MORAL OBLIGATION – DATA PROCESSING

C. CONSIDER APPROVAL OF RES. #463-11-152

RE: AUTH. EXPEND. – $2,050.00 FOR PURCHASE OF LEVEL B HAZMAT BOOTS – EMA – 90 PAIR – GRANT MONEY

D. CONSIDER APPROVAL OF RES. #464-11-152

RE: AUTH. EXPEND. – $6,060.77 FOR PURCHASE OF LEVEL B HAZMAT SUITS – EMA – 135 PAIR – GRANT MONEY

E. NOTE RECEIPT OF (3) AMENDED CERTIFICATES

RE: CHILD & FAMILY HEALTH GRANT – FEDERAL ($17,500.00); SWIMMING POOL FUND – STATE ($751.00); CAMDEN COLLEGE CORNER RD BRIDGE REPLACEMENT ($2,141,000.00)

F. CONSIDER APPROVAL OF RES. #465-11-152

RE: SUPPLE. APPROP. – ENGINEER ($99,951.00); CHILD & FAMILY HEALTH GRANT – FEDERAL ($17,500.00); SWIMMING POOL FUND – STATE ($751.00); CAMDEN COLLEGE CORNER RD BRIDGE REPLACEMENT ($2,141,000.00)

8 Minute mark   CORRESPONDENCE & REPORTS

A. NOTE RECEIPT & CONSIDER APPROVAL OF A LEGAL AD

RE: FAIR HOUSING INFORMATION SESSIONS AUGUST 23 & 24, 2011

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A PERSONNEL ACTION

RE: RETIREMENT OF JENNIE KALTENBACK – JFS

C. NOTE RECEIPT & CONSIDER APPROVAL OF A REQUEST FOR RELEASE OF RETAINAGE

RE: C.G. CONSTRUCTION & UTILITIES FOR GRATIS EAST STREET NEIGHBORHOOD IMPROVEMENTS PROJECT – $12,486.44 – FY CDBG

D. NOTE RECEIPT OF A LETTER FROM THE ENGINEER’S OFFICE

RE: FUNDING FOR KETTERMAN & JUNCTION ROAD BRIDGES & REVISED AMENDED AUDITOR’S CERTIFICATES

E. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A PERSONNEL ACTION

RE: RESIGNATION OF ROBERT S. LEE – BUILDING MAINTENANCE

F. NOTE RECEIPT OF A LETTER FROM LINDA S. BAILIFF, OPWC

RE: ACCEPTANCE OF PCSD #2 WWTP REPLACEMENT LOAN TERM EXTENSION FROM 20 YEARS TO 30 YEARS

AGREEMENTS & CONTRACT

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: TELEPHONE & VOICE MAIL SYSTEM MAINTENANCE AGREEMENT W/DOSS BUSINESS SYSTEMS – $2,500.00 – JFS

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SINGING AN AGREEMENT

RE: PRODUCT SUPPORT SERVICES AGREEMENT W/ QUANTUM CORP – $1,075.07 – JFS

C. NOTE RECEIPT OF AN EXECUTED AGREEMENT

RE: LPA BRIDGE LOAD RATING AGREEMENT W/ ODOT – ENGINEER

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: PREBLE COUNTY LOAD RATING PROGRAM AGREEMENT W/ME COMPANIES – $99,951.00 – ENGINEER

TRAVEL REQUESTS

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #466-11-152 – SHAWNDA COMBS – ECONOMIC DEVELOPMENT NO COST TO THE COUNTY (EXPENSES IN THE PAST HAVE BEEN PAID BY THE Preble County Development Partnership)

B. RES. #467-11-152 – MICHELLE DAVIS – TASC  NONE GIVEN

C. RES. #468-11-152 – MICHELLE WILHOIT & CRIS DEACON – JFS  COST NOT TO EXCEED $30

18 Minute mark   Commissioner Wesler – What else do you have?

Connie – We received a resignation from Ted O'Neil. Serves on the Zoning Appeals Board, effective the end of July.

Received a letter from Terry Pendergraft about a meeting that is scheduled for August 19. Chris Day to attend after other two have excuses. Chris mentioned that all three could attend as it was only an (Informational meeting).

23.5 minute mark on cd  

20.38 minutes – 4.72 MB

Mindy Robbins unable to make scheduled meeting

File 3

ENGINEER’S MONTHLY REPORT

Kyle Cross

Ketterman Rd. & Junction Rd. projects have been shut down until review.

Camden – (Hueston Woods) Covered bridge to be done by Memorial Day 2012.

31.5 Minute mark   Fudge & Brower Rd. closures discussed. Five residents could be trapped, posted limits changed to 4 tons.

37 minute mark on cd  

13.31 minutes – 3.09 MB

File 4

Commissioner Wesler – What else do you have?

Connie – I've got three personnel issues to discuss to go into Executive Session for.

EXECUTIVE SESSION TO DISCUSS POSSIBLE EMPLOYMENT OF A COUNTY EMPLOYEE  Maintenance Department, Economic Development Office and for Sanitary Landfill.

Checking saliva and urine pH by using litmus paper at home may show improving the acidic condition, especially, if saliva and urine pH were before less than 6.6. cialis samples foea.org
Exit no action taken

39.5 Minute mark   LANDFILL MONTHLY MEETING W/ ERIC MARIT

John Jones and Kyle Cross also in chambers.

40 Minute mark   Bid opening.

Some bidders were told 11:00 and some were 11:30. Result was all bids were rejected.

One bid came in by 11:00 a.m. and was opened. One bid came in at 11:15 and was not. Not county fault.

45.5 Minute mark   Eric Merit leaves.

46.5 Minute mark   Second notice of deficiency regarding the PTI alteration that had been submitted to Mike Joseph – Solid Waste Division. Regards leachate storage and force main within the property boundaries of the landfill. Malcom Pirnie has developed he response.

48 Minute mark   Mention of outside the property approval to connect to Lakengren.

51.5 Minute mark   Working on agreement to truck leachate to Lakengren.

1 hr. 2.75 Minute mark    Connie mentions work session in a couple weeks to discuss landfill assessment rates.

1 hr. 4 minute mark on cd  

27 minutes – 6.19 MB

File 5

Connie – We need to note receipt from the Ohio EPA regarding the landfill PTI alteration number 2 notice of deficiency.

Note receipt of letter on leachate force main.

BACK INTO EXECUTIVE SESSION

Exit – no action taken.

Commissioner Wesler instructs Connie to contact Dick Sergeant at some point.

1 hr. 7.4 Minute mark   Randy? stops in and says he just went down and filed that.

1 hr. 9.25 Minute mark   Connie give David the second bid mentioned earlier to open and take action on.

Katie Worthington comes in room.

1 hr. 12.75 Minute mark   Commissioner Wesler reads second bid (unopened) from R B Jurgens. $281,614.

Bid that was read came from King Environmental and was for $258,705.

Bids rejected and to be re-advertised.

1 hr. 14.8 minute mark on cd 

10.56 minutes – 2.5 MB

File 6

KATIE WORTHINGTON – PORK FESTIVAL LAWSUIT

EXECUTIVE SESSION

Exit – no action taken.

1 hr. 16 Minute mark  Chad Hoke called to come down.

1 hr. 18 Minute mark   Kleingers mentioned. Goose Creek and zoning…rezoning that does not take effect until development.

Site review process. Planning Commission discussed and importance of Commissioners being I attendance to vote.

1 hr. 20.5 Minute mark   Discussion on power of the Planning Commission Board.

1 hr. 23.5 Minute mark   Resolution 469

Won't get to Planning Commission this month, meets on the 18th. Will be reviewed under other business.

1 hr. 25 Minute mark   Spoke to Jay on Friday.

1 hr. 31 Minute mark  Commissioner Stonecash ..if my understanding is correct by the end of next week we will have a real estate settlement. Is that correct?

Chris Day – Yes

Dave Wesler – Yeah, have to cause it's ahh

Commissioner Stonecash – Real estate settlement is next week.

1 hr. 31.25 minute mark on cd 

16.28 minutes – 3.77 MB

File 7

Commissioner Wesler begins discussion on Junior Fair.

1 hr. 32 Minute mark   Commissioner Stonecash – mentions OSU Extension.

1 hr. 33 Minute mark   Commissioner Wesler – met Jim Zehringer and some OSU officials at State Fair in Columbus on Saturday.

RECESS FOR LUNCH

1 hr. 34 minute mark on cd 

2.47 minutes – 653 KB

File 8

Chris Harper in room.

EXECUTIVE SESSION TO DISCUSS POSSIBLE EMPLOYMENT OF A COUNTY EMPLOYEE

Exit

Chris instructed to get in touch with Chad.

1 hr. 35.75 Minute mark   Commissioner Wesler – Connie do you have anything else?

Note receipt and approve by signing a complaint for eviction. Were to be out by today but were not.

1 hr. 37.25 Minute mark   Letter from Steve Simmons responding to the landfill alteration.

1 hr. 38 Minute mark   Connie – Last week I received a letter that was addressed to Duane Grimme regarding electrical fire and safety violations. Order for action. Issue fixed.

1 hr. 41 minute mark on cd 

7 minutes – 1.59 MB

File 9

PALMER ENERGY DISCUSSION

1 hr. 41 Minute mark   Commissioner Wesler – I have a couple things to bring up. I've been talking to a lot of townships and maybe some of the villages that are concerned about how much the Palmer Electric may cost them to be put on the ballot…..

1 hr. 43 Minute mark   Statement about cost of $25 – $40 was in error. DP&L would be more like a $100 a resident. Opt out cost midway through contract would be $25.  

1 hr. 49.5 Minute mark   Chris Day questions county exposure if it does not pass.

1 hr. 53 Minute mark  3,122 electric meters in Eaton.

1 hr. 55.75 Minute mark   Commissioner Day figures $7,500 cost to be on ballot.

2 hr. 0 Minute mark   Commissioner Wesler – National Road Association is going to have a fund raiser at the toll road house in Euphemia (Corner of 503 and Rt. 40 – Lewisburg.) on Friday, September 16 and Friday September 23. $75 a person, wine and beer will be served at 6:00 p.m. and a tour of the toll house. Jane Lightner (Preble County Historical Society), Jeff Sewert (Village Admin of Lewisburg) and Dave Wesler serve on the Board.

ADJOURN

2 hr. 3.4 minute mark on cd 

22.18 minutes – 5.1 MB

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