Preble County, Ohio

County Commissioners

January 4, 2010

Meeting audio and review

A short meeting. The county is much better shape than the Commissioners hoped for just a few months ago, maybe not as good as they would like but better than had been expected.

The Pork Fest and Ag Society apparently have not yet kissed and made up. As of this meeting there are questions over an electric bill for the two weeks of the Pork Fest and insurance.

A discussion involving the tax exempt status of the "Y" and possibly medical facilties takes place toward the end.

The meeting closes with it sounding like Bob has one more thing to discuss and Dave asking him about it but there is a motion to adjourn before an answer.

File 1

Opening

VI. PUBLIC COMMENTS

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY

THE COUNTY AUDITOR

VIII. FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #1-10-142

RE: AUTH. PAYMENT – VARIOUS DEPTS.

5 min   Dave – question on penalty for not filing the GAP method regarding auditor (penalty of $750) Chric & Connie mention $25,000.  Issue also regarding landfill closure fund and insurance down. Financial filing penalty from September 23, 2009.

B. CONSIDER APPROVAL OF RES. #2-10-142

RE: AUTH. EXPEND. – $130,080.00 FOR THE PURCHASE OF (2) 2010 SINGLE AXLE

CHASSIS & AUTH. THE TRADE-IN OF (2) OBSOLETE 1996 FORD DUMP

TRUCKS TOWARD THE PURCHASE OF THE 2010 SINGLE AXLE CHASSIS

FROM STOOPS FREIGHTLINER OF DAYTON – ENG.

C. CONSIDER APPROVAL OF RES. #3-10-142

RE: AUTH. PREBLE CO. ENGINEER TO EXECUTE CONTRACTS WITH ODOT FOR

THE LPA PROGRAM ON BEHALF OF THE BOARD OF PREBLE COUNTY COMMISSIONERS

D. CONSIDER APPROVAL OF RES. #4-10-142

RE: AUTH. USE OF A MARATHON ASHLAND COUNTY CREDIT CARD ISSUED TO

PREBLE CO. ENGINEER’S OFFICE PER ORC SECTION 301.27

E. CONSIDER APPROVAL OF RES. #5-10-142

RE: AUTH. USE OF EATON NAT’L BANK VISA COUNTY CREDIT CARD ISSUED TO

PREBLE CO. ENGINEER’S OFFICE PER ORC SECTION 301.27

IX. CORRESPONDENCE & REPORTS

A. CONSIDER APPROVAL OF RES. #6-10-142

RE: AUTH. PREBLE CO. ENGINEER TO PROCEED BY FORCE ACCOUNT FOR

CALENDAR YEAR 2010 PER ORC SECTION 5543.19

B. CONSIDER APPROVAL OF RES. #7-10-142

RE: AUTH. PREBLE CO. ENGINEER RIGHT OF ENTRY AS IT RELATES TO THE

PROTECTION OF HIGHWAYS, BRIDGES & CULVERTS IN THE COUNTY FOR

2010

C. CONSIDER APPROVAL OF RES. #8-10-142

RE: AUTH. PARTICIPATION IN ODOT COOPERATIVE PURCHASING PROGRAM

D. CONSIDER APPROVAL OF RES. #9-10-142

RE: AUTH. PREBLE CO. ENGINEER TO EXECUTE & FILE WITH OPWC FUNDING

APPLICATIONS ON BEHALF OF THE BOARD OF PREBLE COUNTY

COMMISSIONERS; EXECUTE CONTRACT AGREEMENTS, PERFORM ALL

ACTS & EXECUTE ALL DOCUMENTS NECESSARY, AND COMPLY WITH ALL

RELEVANT LEGAL REQUIREMENTS AS REQUIRED BY OPWC

PREBLE COUNTY COMMISSION AGENDA

JANUARY 4, 2010

Page 2 of 2

IX. CORRESPONDENCE & REPORTS – CONT’D

E. NOTE RECEIPT OF A LETTER FROM CHRISTOPHER M. DAY, PRESIDENT OF

PREBLE COUNTY LAW LIBRARY RESOURCES BOARD

RE: NOTICE OF BOBBIE FRIZZELL AS CHIEF ADMINISTRATOR OF LAW LIBRARY

AND SETTING RATE OF COMPENSATION FOR POSITION

16.3 minute mark Chris Day abstains  

16.45 minutes – 3.83MB

File 2

9:15 A.M. – MINDY ROBBINS (GENERAL FUND FINANCIAL UPDATES)

Estimated cash balance as of January 6, 2010 – $1,369,000

Estimated cash balance end of month – $1,142,438.73

Unencumbered cash – $1,129,608.11

27 minute mark   Bob – a lot better than it was

35 minute mark    Addressing of Dave's question at the 5 minute mark. Mindy offers explanation.

End 37.5 minute mark on cd  

21.04 minutes – 4.82MB

File 3

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X. AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: TEMPORARY RIGHT OF ENTRY AGREEMENT W/ THE REVOCABLE LIVING

TRUST OF BESTY KEMP & THE REVOCABLE LIVING TRUST OF KEITH KEMP

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: DESIGNATION AGREEMENT W/ HIT FOUNDATION – $365,000 – FY09 CDBG

CHIP & FY09 HOME CHIP

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: COMPUTER SYSTEM MAINT. AGREEMENT W/ EATON COMPUTER INC. –

$24,000.00 – SHERIFF

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: AMENDMENT TO URINE SCREEN SERVICES FOR WORK ACTIVITY

PARTICIPANTS AGREEMENT W/ TASC – EXTEND AGREEMENT & DECREASE

AGREEMENT AMOUNT TO $500.00 – JFS

XI. TRAVEL REQUESTS

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #10-10-142 –JENNIE KATENBACK & REGINA HAPNER – JFS

B. RES. #11-10-142 – STEVE SIMMONS & KYLE CROSS – ENG.

C. RES. #12-10-142 – STEVE SIMMONS – ENG.

D. RES. #13-10-142 – KEVIN CAPLINGER – FOJ SHERIFF

E. RES. #14-10-142 –LORI PUCKETT & JOHN ABRAMS – JFS

F. RES. #15-10-142 – JEWELL GOOD – JFS

G. RES. #16-10-142 – BECKY SORRELL – JFS

H. RES. #17-10-142 – BECKY SORRELL & LORI PUCKETT – JFS

I. RES. #18-10-142 – JENNIE KALTENBACK, REGINA HAPNER & BECKY SORRELL–JFS

J. RES. #19-10-142 – JENNIE KALTENBACK, LIZ HARPER, KATHY ROELL,

REGINA HAPNER & BETH SIZELOVE – JFS

K. RES. #20-10-142 – BECKY SORRELL & JENNIE KALTENBACK – JFS

L. RES. #21-10-142 – BECKY SORRELL & MICHELLE WILHOIT – JFS

M. RES. #22-10-142 – BECKY SORRELL & LORI PUCKETT – JFS

N. RES. #23-10-142 – BECKY SORRELL – JFS

O. RES. #24-10-142 – LORI PUCKETT, SHEILA ROBKIN & DONELLA HOBBS – JFS

P. RES. #25-10-142 – LORI PUCKETT & LINDA RAY – JFS

Q. RES. #26-10-142 – JEWELL GOOD & CHARITY LORANZAN – JFS

R. RES. #27-10-142 – JEWELL GOOD – JFS

S. RES. #28-10-142 – JEWELL GOOD – JFS

T. RES. #29-10-142 – LORI PUCKETT, SUE WEBER & KRISTA SIZEMORE – JFS

U. RES. #30-10-142 – VARIOUS JFS EMPLOYEES – JFS

V. RES. #31-10-142 – BECKY SORRELL & MICHELLE WILHOIT – JFS

End 58 minute mark on cd  

20.31 minutes – 4.69MB

File 4

59 minute mark Pork Fest & Ag Society dispute.  Dave – Pork Fest generally pays the electric for the  two weeks around the Pork Fest. They have not yet paid it and he is not sure if they are going to.  Pork Fest feels they should not have to pay the insurance since they did so much work with the Expo building. Dave – had told them that was not part of the agreement.

1hr mark   Chris – If they have paid it in the past they should pay it.

1 hr 1.5 min   Dave  – Ag Society billed the Pork Fest for $3,800

1 hr 5 min   Issue with Tractor Pulls and non-complaince at Expo Center ventilation system.

1 hr 6 min   Conflict may impact the Woolpert analysis going on. Woolpert was not to be a moderator. Chris feels Ag & Pork Fest should handle their problems, Woolpert not to be mediator.

1 hr 10 min    Chris on getting all the proper people involved (Gee, what about the Gasper Trustees and the Leachate Issue?)

1 hr 12 min    Bob – on a Wednesday night meeting at Brunner Arena.

End 1hr. 14 minute mark on cd  

15.59 minutes – 3.66 MB

File 5

1 hr 14 min  Chris on financial numbers being better than anticipated, a little disappointed with the encumbered amount.

Connie – two departments will be returning a little over $100,000 returned. $100,000 – $125,000

The $1,200,000 is better than the $800,000 the commissioners were hoping for a few months ago.

1 hr 18 min    Goose Creek discussion – easement?

1 hr 19 min   Bob – asking Chris about figures from Judge Dues.  Chris replies $74,000

Discussion involves Kettering and tax exempt status. The Y and doctors are mentioned.  

Bob – wants to know why the "Y" is tax exempt.

Chris – they are tax exempt and some of the medical facilities are.

Bob – They are no non-profit

Chris – I won't disagaree with you.

Bob – I have a…

Dave – What's that Bob?  I thought you were bringing something up…

Adjourn

End 1hr. 24.1 minute mark on cd  

21.04 minutes – 4.82MB

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