Preble County, Ohio

Preble County Commissioners

January 4, 2011

Two Commissioners in attendance

Chris Day absent

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE DECEMBER 28TH REGULAR SESSION MEETING

End 1.49 minute mark on CD – 429 KB

File 2

PUBLIC COMMENTS

Sharon Schroeder of DP&L Energy. Discusses agreement on New Paris.

Had talked to Palmer Energy (Mark Frye).

5 Minute mark   New Paris official had given her Bill Sweet's name as a Jefferson Township trustee to contact. Spoke with Bill on Tuesday.

8 Minute mark   Commissioner Wesler – comments. Spoke with Bill Braddish of Palmer Energy, rate being discussed is 5.5 – 5.6 cents per kilowatt. Three townships still open for negotiations. Mentions getting multiple letters from First Energy and DP&L in his mail to save money. He thinks it would be more beneficial to just give the best rate to start. I agree whole heartily. This is the second time that Sharon has been in and both times she has mentioned that the rate DP&L submitted was negotiable. JUST GIVE THE BEST DARN RATE AND QUIT PLAYING GAMES.

Commission will hold public meeting January 23. Two meetings that day.

12.8 Minute mark  Currently there is no agreement with Palmer but it sounds like there is a possibility that DP&L was not the low bid and is scrambling to not lose the business.

Asks Sharon what current rate is that is being charged.

14.3 minute mark on cd  

12.42 minutes – 2.98 MB

File 3

MINDY ROBBINS – GENERAL FUND FINANCIAL UPDATE

See report posted below:

 

23 minute mark on cd  

8.32 minutes – 1.95 MB

File 4

Commissioner Wesler – Ok Sharon what did you find out?

Discussion on what residential customer that has not switched to DP&L Energy or some other energy concern is paying.  Total rate is 13.96 cents for the first 750 then it drops to 12 cents. The price that is to be compared (like the 5.5 mentioned) though is 9.7 cents. The difference between 13.96 and 9.75 is what DP&L will get no matter who is chosen. That money covers transmission/distribution and other cost incurred for delivery. New Paris was offered 6.56 per kilowatt but the price included keeping the street lights on.

Public information.

28 Minute mark   Discussion on small commercial users. Could lose demand component? Most commercial customers have half their bill going to demand. That "demand" is a real pain as a business may only hit a high once in a month or more.

32.35 minute mark on cd  

9.21 minutes – 2.14 MB

File 5

PUBLIC HEARING – ZONING CASES

NOT REVIEWED

A. CASE #1300 – VICTORIA ANN SPIEGEL

B. CASE #1301 – LEONARD FULTZ

36 Minute mark   Meeting starts.

49 minute mark on cd  

16.5 minutes – 3.85 MB

File 6

OSU EXTENSION

Farm Bureau members and other interested citizens should listen to the audio file.

51 Minute mark  Commissioner Wesler spoke with Nancy Tilton from OSU Extension. Nancy wanted to move to 30 hours a week from 20. Extended discussion on loss of experience. Recommends going to 30 hours for Nancy.

54 Minute mark  Commissioner Stonecash – disappointed that Ohio State waited until this point in time to begin the search for a 4H person for Preble County… Mentions letter from Preble County Farm Bureau. Agrees with need for 30 hours.

Extended discussion on issue and menu driven programming. 4H FTE

1 hr. 2.5 Minute mark  Commissioner Wesler mentions press release that has been coming for three months (Goose Creek Cross financing). Still not done.

Commissioner Stonecash on it being done shortly and each participant should pay a small fee. (4H)

Commissioner Wesler on "Pay to Play".

1 hr. 4.5 minute mark on cd  

15.38 minutes – 3.58 MB

File 7

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: COMPUTER MAINTENANCE AGREEMENT W/ OPTI-VISE, LLC – COMMISSION ($11,490) & GIS ($1,950)

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: PARENT EDUCATION SERVICES AGREEMENT W/ TASC – $712.50 – JUV. CT.

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: URINALYSIS TESTING SERVICES W/ TASC – $1,320.50 – JUV. CT.

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CONTRACT

RE: PASS SCHOOLING SERVICES CONTRACT W/ PREBLE CO. ESC – $40,000 – FELONY SUBSIDY

E. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: OFFICE LEASE AGREEMENT W/ PREBLE COUNTY MHRB – $6,000.00 – TASC

F. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: USED OIL FURNACE MAINTENANCE AGREEMENT W/ GINGERICH’S CLEAN BURN, INC. – $1,800 – ENGINEER

G. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CONTRACT

RE: IV-D ATTORNEY SERVICES CONTRACT W/ MARY DITMER – $52,526.40 – CSEA

H. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: CARPET CLEANING SERVICES AGREEMENT W/ CLEEN CARPET CARE – $1,800 – ENGINEER

I. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: SEPARATOR TANK PUMPING AGREEMENT W/ U.S. VAC SERVICES, INC. – $9,000 – ENGINEER

J. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: OVERHEAD DOOR MAINTENANCE AGREEMENT W/ GREENVILLE DOOR SALES, INC. – $1,000.00 – ENGINEER

K. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: CONCRETE CUTTING SERVICES AGREEMENT W/ CONCRETE CORING CO. – $1,500 – ENGINEER

L NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: JANITORIAL SERVICES AGREEMENT W/ CARTER CLEANING ENTERPRISES, LLC – $3,120 – ENGINEER

M. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: JANITORIAL SERVICES AGREEMENT W/ L&M PRODUCTS, INC. – $3,328 – ENGINEER

N. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: HVAC MAINTENANCE AGREEMENT W/ MECHANICAL SYSTEMS OF DAYTON , INC. – $2,000 – ENGINEER

O. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: SOFTWARE SUPPORT AGREEMENT W/ SOFTWORKS, INC. – $2,045 – ENGINEER

P. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: AMENDMENT TO POLICE CHECKS AGREEMENT W/ PREBLE CO. SHERIFF – EXTEND AGREEMENT ONE YEAR – $250 – JFS

Q. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: AMENDMENT TO FINGERPRINT CHECKS AGREEMENT W/ PREBLE CO. SHERIFF – EXTEND AGREEMENT ONE YEAR – $9,000 – JFS

R. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: AMENDMENT TO URINALYSIS TESTING FOR CHILD. SVS. REFERRALS AGREEMENT

W/ PREBLE CO. TASC – EXTEND AGREEMENT ONE YEAR – $1,000 – JFS

S. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: AMENDMENT TO URINALYSIS TESTING FOR WORK ACTIVITY AGREEMENT W/

PREBLE CO. TASC – EXTEND AGREEMENT ONE YEAR & DECREASE AGREEMENT AMOUNT TO $500 – JFS

T. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: AMENDMENT TO JANITORIAL SERVICE AGREEMENT W/ LEDFORD’S CLEANING SERVICE – EXTEND AGREEMENT ONE YEAR – $14,400 – JFS

U. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: SOFTWARE MAINTENANCE AGREEMENT W/ MAXIMUS CONSULTING SERVICES, INC. – $2,150.00 – JFS

V. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: COMPUTER MAINTENANCE AGREEMENT W/ OPTI-VISE, LLC – $2,640.50 – CT.

COMPUTERIZATION – JUVENILE; $549.00 – COMP. LEGAL RESEARCH – JUVENILE;

$3,189.0 – COMP. LEGAL RESEARCH – PROBATE

W. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

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RE: CLINICAL SUPERVISION SERVICES AGREEMENT W/ AILEEN ERBACHER – $13,728 – TASC

X. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: URINALYSIS COLLECTION SERVICE AGREEMENT W/ JAN SPITLER – $1,800 – TASC

Y. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN ADDENDUM

RE: ADDENDUM #1 TO BRANDED LIQUID PETROLEUM PRODUCTS AGREEMENT W/ HARVEST LAND CO-OP, INC. – EXTEND AGREEMENT TWO YEARS – $160,000 – ENGINEER; $125,000 – LANDFILL

Z. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: COMPUTER MAINTENANCE AGREEMENT W/ OPTI-VISE, LLC – $2,600 – LANDFILL; $3,280.00 – RECYCLING

AA. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: SCRAP TIRE DISPOSAL AGREEMENT W/ LIBERTY TIRE, INC. – $21,600 – RECYCLING

BB. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: SCRAP METAL DISPOSAL AGREEMENT W/ RECYCLING CENTER, INC. – $5,000 – RECYCLING

CC. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: HOUSEHOLD HAZARDOUS WASTE DISPOSAL AGREEMENT W/ ENVIRONMENTAL ENTERPRISES INC. – $24,070.35 – RECYCLING

DD. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: YARD WASTE DISPOSAL AGREEMENT W/ FRESH AIRE FARMS – $19,350 – RECYCLING

EE. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: CONSULTANT SERVICES FOR PREPARATION OF 2012 SOLID WASTE MANAGEMENT PLAN W/ GT ENVIRONMENTAL, INC. – $1,000.00 – RECYCLING

FF. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: 2011 ANNUAL DISTRICT REPORT PREPARATION AGREEMENT W/ GT ENVIRONMENTAL , INC. – $8,800.00 – RECYCLING

GG. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: AGREEMENT EXTENDING TERMS & CONDITIONS OF PREVIOUS LEACHATE TREATMENT & DISPOSAL AGREEMENT W/ UNITED WASTEWATER SERVICES, LLC – $200,000 – LANDFILL

HH. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: SNOW REMOVAL & SALTING AGREEMENT W/ PROGRADE EXCAVATION & DEMOLITION, INC. – $3,000 – JFS

II. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: TRANSPORTATION SERVICES AGREEMENT W/ PREBLE COUNTY COUNCIL ON AGING – $50,000 – JFS

JJ. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: LANDFILL LEACHATE FORCEMAIN AGREEMENT W/ BRUMBAUGH CONSTRUCTION INC. – $1,488,674 – LANDFILL LEACHATE FORCE MAIN

1 hr. 27.5  minute mark on cd  

23 minutes – 5.26 MB

File 8

TRAVEL

NOTE RECEIPT OF THE FOLLOWING TRAVEL REQUESTS

A. RES. #5-12-154 – COMMISSIONER CHRIS DAY – COMMISSION Cost not to exceed $150

B. RES. #6-12-154 – COMMISSIONER CHRIS DAY – COMMISSION Cost not to exceed $150

C. RES. #7-12-154 – COMMISSIONER CHRIS DAY – COMMISSION Cost not to exceed $150

D. RES. #8-12-154 – COMMISSIONER CHRIS DAY – COMMISSION Cost not to exceed $NO COST TO THE COUNTY

E. RES. #9-12-154 – COMMISSIONER CHRIS DAY – COMMISSION Cost not to exceed $150

F. RES. #10-12-154 – COMMISSIONER BOB STONECASH – COMMISSION Cost not to exceed $150

G. RES. #11-12-154 – COMMISSIONER BOB STONECASH – COMMISSION Cost not to exceed $150

H. RES. #12-12-154 – COMMISSIONER BOB STONECASH – COMMISSION Cost not to exceed $150

I. RES. #13-12-154 – COMMISSIONER BOB STONECASH – COMMISSION Cost not to exceed $150

J. RES. #14-12-154 – COMMISSIONER DAVID WESLER – COMMISSION Cost not to exceed $150

K. RES. #15-12-154 – COMMISSIONER DAVID WESLER – COMMISSION Cost not to exceed $150

L. RES. #16-12-154 – COMMISSIONER DAVID WESLER – COMMISSION Cost not to exceed $150

M. RES. #17-12-154 – COMMISSIONER DAVID WESLER – COMMISSION Cost not to exceed $150

N. RES. #18-12-154 – COMMISSIONER DAVID WESLER – COMMISSION Cost not to exceed $200

O. RES. #23-12-154 – SHERIFF MICHAEL SIMPSON – SHERIFF’S FOJ Cost not to exceed $2,141.40 FOJ Fund

P. RES. #26-12-154 – JENNIE KALTENBACK, REGINA HAPNER, BECKY SORRELL & LORI PUCKETT – JFS Cost not to exceed $200

Q. RES. #27-12-154 – JENNIE KALTENBACK, REGINA HAPNER, BECKY SORRELL & LORI PUCKETT – JFS Cost not to exceed $200

R. RES. #28-12-154 – JEFF ADKINS, M. MONNIN, J. ISAACS, A. PEMBERTON J. BARTH, L. HALE, K. ADAMS, L. BASSLER, C. AVERY, N. GRASSMAN, D. PIERATT, C. LORANZAN, P. MOBERLY & D. EARLY – JFS Cost not to exceed $200

S. RES. #29-12-154 – JENNIE KALTENBACK, REGINA HAPNER, BECKY SORRELL, SHANNON WEBB, KATHY ROELL & LIZ HARPER – JFS Cost not to exceed $200

T. RES. #30-12-154 – BECKY SORRELL, LORI PUCKETT, SHANNON WEBB, JENNIE KALTENBACK, JOHN ABRAMS, KATHY ROELL & REGINA HAPNER – JFS Cost not to exceed $200

U. RES. #31-12-154 – BECKY SORRELL, LORI PUCKETT, JOHN ABRAMS, & AMI MCDIVITT – JFS Cost not to exceed $200

V. RES. #32-12-154 – JENNIE KALTENBACK & REGINA HAPNER – JFS Cost not to exceed $200

W. RES. #33-12-154 – JENNIE KALTENBACK, REGINA HAPNER, GARRY SPENCER & AMI MCDIVITT – JFS Cost not to exceed $200

X. RES. #34-12-154 – JENNIE KALTENBACK, KATHY ROELL, REGINA HAPNER, LIZ HARPER & SHANNON WEBB – JFS Cost not to exceed $200

Y. RES. #35-12-154 – LORI PUCKETT, SUE WEBER, KRISTA SIZEMORE & AMI MCDIVITT – JFS Cost not to exceed $200

Z. RES. #36-12-154 – LORI PUCKETT & CLAUDIA MILLER – JFS Cost not to exceed $200

AA. RES. #37-12-154 – LORI PUCKETT, JOHN ABRAMS & AMI MCDIVITT – JFS Cost not to exceed $200

BB. RES. #38-12-154 – JEFF ADKINS – JFS Cost not to exceed $200

CC. RES. #39-12-154 – JEFF ADKINS – JFS Cost not to exceed $200

DD. RES. #40-12-154 – BECKY SORRELL & MICHELLE WILHOIT – CSEA Cost not to exceed $200

EE. RES. #41-12-154 – BECKY SORRELL & MICHELLE WILHOIT – CSEA Cost not to exceed $200

FF. RES. #42-12-154 – BECKY SORRELL & MICHELLE WILHOIT – CSEA Cost not to exceed $200

GG. RES. #43-12-154 – STEVE SIMMONS & KYLE CROSS – ENGINEER Cost not to exceed $462

HH. RES. #44-12-154 – DEPUTY THOMAS DORAN – SHERIFF’S FOJ Cost not to exceed $145

II. RES. #45-12-154 – DEPUTY JOSHUA WING – SHERIFF’S FOJ Cost not to exceed $45

JJ. RES. #46-12-154 – DEPUTY THOMAS DORAN – SHERIFF’S FOJ Cost not to exceed $45

KK. RES. #47-12-154 – DEPUTY MATT LUNSFORD – SHERIFF’S FOJ Cost not to exceed $45

LL. RES. #48-12-154 – DEPUTY K. CAPLINGER – SHERIFF’S FOJ Cost not to exceed $1,701

1 hr.  38 minute mark on cd  

10.31 minutes – 2.4 MB

File 9

Paper signing and small talk.

1 hr. 45.5 Minute mark  Short discussion on electric aggregation. DP&L vs. First Energy.

1 hr. 52  Minute mark   Miami Valley Regional Planning presentation from last week. Resolution 49 – passes 2-0.

Shawnda Combs not coming in today.

1 hr.  54.5  minute mark on cd  

16.32 minutes – 3.78 MB

File 10

1 hr. 55.5  Minute mark  Commissioner Stonecash – So the way I understand this is the Ohio Department of Natural Resources is going to manage that lodge?

Commissioner Wesler – No

Commissioner Stonecash – It's just their decision.

Commissioner Wesler – It's their decision. They have contracted with U.S. Hotel and Resort management.

Connie – Right.

Commissioner Stonecash – Oh ok I got it. Which will make ahh we need to get with the Convention and Visitors Bureau and ahh cause I doubt if they got notification. Maybe they did. I'll give them a call. That mean the opportunity for ahh what's that other fellas name? Park manager?

Connie – Oh

Commissioner Wesler – Well it said that they are gonna ahh on the email that they are going to interview those employees now to see if they want to retain them.

Commissioner Stonecash – Ok, so Tom might be back.

Connie – But you did get an email on that?

Commissioner Stonecash – mmmhh (affirmative)

Connie – Ok

1 hr.  57.25  minute mark on cd  

2.43 minutes – 637 KB

File 11

Connie – Ok next is an invitation from Auditor of state… January 24 at 9:00 a.m. in Dayton.

45 million available in Local Government innovation fund.

Commissioner Wesler on the issue and the recent New Paris – Prosecutor agreement. Probability of taking on other villages. Mergers of local governments also mentioned.

2 hr. 4.25  Minute mark   Commissioner Wesler – collaboration on properties that need to be cleaned up.

Four Corners…

2 hr. 11.75 Minute mark  Recess

Hoping Chris will have Goose Creek press release on Monday.

Commissioner Stonecash working on a list of accomplishments over last year.

ADJOURN

2 hr.  13  minute mark on cd  

15.52 minutes – 3.63 MB

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