This meeting had the approval of the hiring of a second detective at the Sheriff’s Department.  All three commissioners agree on the need. This was a 2 – 1 vote with the condition being “that he (Sheriff) finds it within his budget but if he can’t he will come and request it from us.  Essentially the Sheriff was given the go ahead to start the process of having another detective without any current commission commitment of funds by the two approving votes of Commissioner Day & Creech.  Commissioner Robertson would like to see a budget on the expense of the proposed dispatch merger between the County and the City of Eaton.  While this merger has been discussed for a long time those figures have yet to become publically available but putting a new levy before the public to pay for it has been discussed and was mentioned again. There is a meeting next week that should address the cost of the merger.  At some point the Sheriff will probably be back in for a financial request as the expense for a full year was put at $70,000 and at that point it is probable that all three commissioners will vote again.

What I found most notable about this meeting is a possible conflict of interest or ethics conflict in a 2 – 1 vote on a travel request to send Commission President Chris Day to Washington D.C. for what has been known as the “Dayton Fly-in” of the Dayton Development Coalition.  Commissioner Creech & Commissioner Day voted in favor.  Commissioner Day attended this event in 2012 as Commission President along with then Economic Development Director Shawnda Combs. Shawnda went at the expense of the Preble County Development Partnership. Chris’s 2012 trip was paid for by the Preble County Taxpayer with Travel Resolution 276-12-155 on April 23, 2012 listen to File 4. The resolution was for an expense not to exceed $2,000 and passed with a 2 – 1 vote – Commissioner Stonecash & Wesler in favor as at that time Chris Day abstained. This was another 2 – 1 vote but Chris did not abstain and voted along with Commissioner Creech to send himself to Washington D.C.  at a taxpayer expense not to exceed $2,000.  Chris justified his attendance based on having met a person from the Warren County Port Authority of which Preble County eventually became part of.  Commissioner Robertson was President last year and chose not to attend based on the $2,000 cost to the taxpayer for a commissioner to attend a meeting in D.C. with people from Dayton. Preble County is a member of the Dayton Development Coalition and there are meetings during the year in Dayton.  My question is why was there an abstention in 2012 but not in 2015? 

Preble County, Ohio

County Commissioners

April 15, 2015

Meeting audio and review

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

3.52 minutes – 908 KB

File 2

HEALTH INSURANCE UPDATE – MCGOHAN BRABENDER/CEBCO

Meeting audio is provided but not reviewed.

37.75 minute mark on cd  

34.06 minutes – 7.8 MB

File 3

Commissioner Day – Connie do you have any additional items at this time?

Connie – We received some information from the Board of Elections last Friday on a request that they will want funded in the next six months on a new voting and tabulation system. Costs given… Listen to the audio – Discussion on topic

43 Minute mark   Resolution 259 which appoints members to a loss control safety committee. Names read into record.

Resolution 258  appoints Melissa Reimers sp? to the Preble County Mental Health & Recovery Board.

Resolution 265 proclaims April 19 – 25 as National Crime Victims Rights Week in Preble County.

45.5 Minute mark   2015 Recycling bid recommendation. Awarded to Rumpke.

47 Minute mark   Rodney reports that the voting equipment has been used since 2006 – nine years.

Eagle Scout ceremony on Saturday.

47 Minute mark    Auditor has adopted the policy and procedures manual. Brian Butcher will meet with her on Friday with the eventual goal to be part of the Commission compensation plan. Good idea Lavon.  

51.25 Minute mark   Note receipt of a resolution from the Preble County Pork Festival. Expo building lease – Building becomes Preble County Commission's responsibility.  Listen to the audio – Discussion on topic

55.4 Minute mark   City of Eaton brought in their partnership agreement with the FY15 Community Housing Impact and Preservation program yesterday. Note receipt and approve by signing.

56.3 Minute mark   Received back the certificate from the Auditor on the Preble County District Libraries request. The one mill levy will generate $915,992.  Note receipt of letter.

59 minute mark on cd  

21.18 minutes – 4.87 MB

File 4

REVIEW OF FY15 CDBG REQUESTS

Meeting audio is provided but not reviewed.

1 hr.  25 minute mark on cd  

26 minutes – 5.95 MB

File 5

Sheriff's Request for another Detective

Discussion on topic   

The cost this year for the person is reported as up to $24,000 & $9,000 for radio.

Next year is reported at around $70,000

1 hr.  27 Minute mark   Commissioner Robertson asks if the Sheriff's department has the money in its budget. The answer given is not at this time as it is too unpredictable with the budget in April and no idea about unexpected the rest of the year. Listen to the audio.

Explanation on further expenses that will be incurred as current staff is promoted, shifted around and trained.

1 hr.  30.5 Minute mark   Commissioner Creech says he is 100% supportive.

Sheriff's representative states – Six Meth lab busts this year.

1 hr.  31.75 Minute mark    Commissioner Day spoke with Sheriff last night and he is supportive but would like to see him work within his budget. Mentions probable expense from Board of Elections. Chris agrees with need but would like to wait and see if the Sheriff has the money in his budget before transferring funds.

1 hr.  35.5 Minute mark    Commissioner Robertson mentions the uncertainty of the dispatch merger. There have been no projections put forward yet on costs or savings. No idea what the Sheriff's budget is going to be if there are not savings.

A meeting is to be held on the merger next Tuesday.

Chris Day – no short term saving for first couple of years and mentions the plan is to put the merger before the voters to approve (levy).

1 hr.  39 Minute mark   Rodney mentions having met with the Auditor to see if this is sustainable.

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Chris Day – worst case scenario is that dispatch stays as is and we move on.  

Commissioner Robertson – if there are no cost savings then what is the point of doing the merger?

Chris Day – feels the biggest thing with the merger is to provide a better service for the residents.

Commissioner Robertson –  Aren't they getting good service now? Is there a problem with our 911 that I don't know about?

Chris Day – Duplication of efforts with some calls being transferred to one entity or another. He has said from day one there may never be a cost savings.

Rodney mentions the state is trying to reduce the number of PSAPs (Public Safety Answering Points). Claims that if the county does not do it the state will make us do it.

Chris Day feels the state's goal is to get the PSAP's in the state down to 96 or 97.

1 hr.  51.25 Minute mark    Chris –  Motion to move ahead with support of position

Connie – and that he finds it within but if he can't he will have to come and request it from us.

Rodney supports the motion.

Denise seconds the motion.

Vote is 2 – 1 with Denise stating without budget projections from the Sheriff's office she votes no.

1 hr.  52.2 minute mark on cd  

27.10 minutes – 6.22 MB

File 6

Commissioner Day – Connie do you have anything else?

No

Chris attended the energy meeting on Monday. He is now on the Executive Committee.

Listen to the audio – Discussion on topic.

1 hr.  57.25 minute mark on cd  

5.04 minutes – 1.15 MB

File 7

QUARTERLY CVB UPDATE

Listen to the audio – A fairly good meeting but I am tired of typing.

Changing entire website. This could be a good thing.  

2 hr.  1 Minute mark   Steve Simmons working on a new map for covered bridges.  

2 hr.  9.75  Minute mark    Question on the mandating of Board members. Connie reports three current openings. CVB can recommend representatives.

2 hr. 15.25 minute mark on cd  

17.48 minutes – 4.07 MB

File 8

LEEDY DITCH #860 & RUNYON DITCH #895 6-YR. REVIEW

Meeting audio is provided but not reviewed.

The ending of this meeting did sound like it might be worth a listen. I just don't have the time.

2 hr.  39 minute mark on cd  

23.31 minutes – 5.38 MB

File 9

After previous meeting discussion – some of these guys are evidently neighbors of Rodney.

Interesting discussions. One involves a previous zoning issue where a resident claimed he was getting old and wanted to down size and create a separate lot on his property to build a home to retire in. As reported here the lot is now for sale. The gentleman telling the story appears to feels that selling the parcel was the real intent.  A second issue involving manure hauling in the winter time, zoning and shots fired over manure hauling.  Gentleman taking issue with Chris Day allowing houses to be built in areas where he feels they should not be built. Entertaining exchange.

2 hr.  44.6 minute mark on cd  

5.39 minutes – 1.29 MB

File 10

Connie – We have one more item travel for Chris Day to the Community Leader program with the Dayton Development Coalition.

In the past the President of the Board has attended.

Last year Commissioner Robertson did not attend to fly to Washington D.C. to meet people from our area. They should come to us.

Connie reports that it is May 11 -13 at a cost not to exceed $2,000.

Resolution 268

Commissioner Day has been there once before and I understand what Denise is saying but also thinks the county benefit by making contacts.  Mentions having met people from the Warren County Port Authority in D.C.

Commissioner Robertson feels there is no need to fly to Washington D.C. to meet people from Warren County.

Passes with a 2 -1 vote.  Regardless of whether the trip is of benefit to Preble County it seem to me to be conflict of interest for a commissioner to vote to send himself to Washington D.C. on the justification that he previously met someone from Warren County there. I feel the commissioner scheduled to make a possible $2,000 trip should have abstained.

http://www.oardc.ohio-state.edu/ohiowood/ohio.gif

ADJOURN

2 hr.  48.2 minute mark on cd  

3.31 minutes – 826 KB

The audio of this meeting was an issue for the commission office to copy last week. Please remember that this is the Monday meeting from last week and is being posted out of order from the Wednesday meeting which I posted last week. This meeting came in two audio files of different format.  It also appears the first 1 hr. 31 minute file is another of the audio channels that the commission system records. Chris Day comes through just fine while Rodney Creech seems to be further from the audio recording mike. The audio for the meetings recorded at the table in the commission chamber is also of lower volume quality than usually received. The result is that even after my adjusting the audio volume that the portions of the meeting conducted at the conference table are at times difficult to understand. The second half – second audio file is of the usual quality and easier to understand Rodney and audio from the conference table.

This meeting provides an example of the importance of reviewing commission meetings in order and also of a commissioner needing to be fully aware of what he is offering advice on. There were some comments made on the Wednesday, April 8 meeting that referred to the Fair Board as possibly being mad over the grant process or at least the final list the commission approved.  The reason was given at this meeting. Commissioner Rodney Creech who attended many of the Fair Board meetings on the grant process took responsibility. The Fair Board commissioned a $30,000 study on the needs of the Fairgrounds as a means of prioritizing-addressing needs.  The $30,000 was put up by the Preble County Development Partnership.  Rodney claims to have told at least one Fair Board member that Warren County had received the same grant as Preble and was putting up some new buildings. The grant Preble received had different parameters set on the application.  This led to the Fair Board coming up with a list that had many needs eliminated at the April 8 meeting. I am sure the Fair Board spent a lot of time and debate on that list. It is unfortunate that a Commissioner was offering advice on a grant he apparently had not read or did not understand.   Had the focus been narrower and only on issues covered by the capital improvement grant, time and possibly some or all of the $30,000 could have been saved.   I have in the past taken issue with former Commissioner Wesler for the secretiveness of the way this grant was handled with regard to lack of input from not only his fellow commissioners but also the Fair Board. The announcement of the grant came out in a primary challenge season he had with Mr. Creech.  The grant David Wesler was responsible for will address many needs that the Fairgrounds has – all of the money will be used and should be appreciated.  

Of possible interest to community leaders is File 8 that has the CDBG program requests.

Preble County, Ohio

County Commissioners

April 6, 2015

Meeting audio and review

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE APRIL 1, 2015 REGULAR SESSION MEETING

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

3.46 minutes – 885 KB

File 2

First audio channel

JOB & FAMILY SVS. MONTHLY MEETING

Not reviewed – poor audio level

30.50 minute mark on cd  

26.45 minutes – 6.12 MB

File 3

Second audio channel

FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #245-15-169

RE: AUTH. PAYMENT – WIRELESS 911 ($13,953.73); 911 ($13,953.73); SHERIFF ($12,228.58; $14,545.89)

B. CONSIDER APPROVAL OF RES. #246-15-169

RE: MORAL OBLIGATION – JOB & FAMILY SVS.

C. CONSIDER APPROVAL OF RES. #247-15-169

RE: AUTH. EXPENDITURE – $36,640.00 – GUARDRAIL MATERIALS – ENGINEER

D. CONSIDER APPROVAL OF RES. #248-15-169

RE: AUTH. EXPENDITURE – $3,957.00 – PURCHASE OF (3) ELO TOUCHSCREEN MONITORS & (3) HP WINDOWS 8 COMPUTERS – WORKFORCE DEVELOPMENT

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF & APPROVE BY SIGNING A LETTER TO BENJAMIN J. VEST

RE: EAGLE SCOUT HONOR

B. CONSIDER APPROVAL OF RES. #249-15-169

RE: PROCLAIMING THE MONTH OF APRIL 2015 AS NATIONAL COUNTY GOVERNMENT MONTH IN PREBLE CO.

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: FACILITY MAINTENANCE SOFTWARE AGREEMENT W/ FACILITY DUDE – $1,295.50 – BLDG. MAINT.

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: CONCRETE BOX BEAMS AGREEMENT W/ PRESTRESS SERVICES INDUSTRIES, LLC – $184,000.00 – CONCORD & SHURLEY ROADS BRIDGE REPLACEMENT

TRAVEL

NOTE RECEIPT OF & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #250-15-169 – SANDRA GREEN – CSEA Cost not to exceed $50

B. RES. #252-15-169 – JUDGE OVERMYER & MAGISTRATE COPELAND – JUVENILE CT. Cost not to exceed $210

C. RES. #253-15-169 – CHRIS WASHINGTON – CERT. OF TITLE Cost not to exceed $100

D. RES. #254-15-169 – BRENDA WHITE – TREASURER Cost not to exceed $623.15

40 Minute mark   Commissioner Day – Connie do you have any additional items at this time?

Connie received a letter back in March from Amy Raines the Executive Director of the Mental Health Board – cleaned up Board list. Amy has suggested a Commission appointment for the open seat that Charlie Pennington had – Melissa Reimers. Her term would expire on June 30, 2017.

Resolution 255 – CVB would like to appoint Heidi Bortel as a Board member to the Preble County CVB.

Received a letter from the Department of Transportation – District 8 meeting April 7 at the Engineer's office. Regional Transportation Planning. Four year planning document that is updated every two years. Chris Day will attend.

ODNR and county tree review.

47.25 Minute mark   List of possible new members to be appointed to the LAPC – Two year terms – four new members – names read into the record.  Names provided by David Anderson.  Resolution 251 approved.

54 minute mark on cd  

23.32 minutes – 5.38 MB

File 4

Connie talked to ODNR last week about the Fairgrounds capital improvement grant. Connie reads brief description of what was submitted on behalf of Preble County with regard to the grant. Listen to the audio

Cages, pens and new buildings are not applicable. This raises the question of if this information was provided to the Fair Board prior to spending money on a study.

Commission discussion on topic.    

1 hr.  5.25 minute mark on cd  

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11.13 minutes – 2.57 MB

File 5

CAMERON SAGESTER, OHIO ATTORNEY GENERAL’S REPRESENTATIVE

 Listen to the audio – Cameron says he is from the Secretary of State's office

Discussion on online voter registration.

1 hr. 9.5 Minute mark Back to discussion on Fairgrounds grant discussion.  

Commissioner Day – informs that the commission has been telling the Fair board all along that the grant was limited to what was submitted. He is not trying to sherk responsibility but "the three of us" had no idea of what was submitted until after the fact.  This is true as then Commissioner Wesler claimed responsibility for the grant.

1 hr. 11 Minute mark  Commissioner Creech recalls one meeting he was at and the Fair Board was talking new buildings but says he did not know what was submitted.  At the time of this grant the appearance given was that Commissioner Wesler wanted sole responsibility for the grant and the timing was during a primary challenge he faced from Rodney Creech.

Rodney says he did make the comment at one meeting that Warren County got the same grant and they're putting new buildings up.  Apparently made the comment to Mary Bullen. He now says he did not know what was submitted.

Rodney would like to be on the record asking that if any of the other commissioners ever get a grant like this again that they keep him informed as he does not feel this was handled correctly. I agree with Rodney it was not handled right but it is not a whole lot different than him running point on this with the Fair Board and offering advice he did not know to be true. Both instances put the other two commissioners in a situation not of their doing.  One resulted in an $875,000 grant with limitations that can and will be used and in his case he made comments on an issue that had money spent on a $30,000 study that could have had a narrower focus if he was fully informed. I can understand why Fair Board members may be upset.

1 hr.  15.25 minute mark on cd  

10.03 minutes – 2.3 MB

File 6

SCOTT YOUNG, NIC – QUARTERLY BUILDING UPDATE

Not reviewed

1 hr.  31.1 minute mark on cd  

15.51 minutes – 3.62 MB

BEGINNING OF SECOND AUDIO FILE OF THIS MEETING – Review timer restarts

Audio channel back to normal

File 7

MICROFILM QUARTERLY UPDATE

Listened to but Not reviewed

2.75  Minute mark  RECESS UNTIL 1:30

Dave Anderson EMA update – not on agenda

Not reviewed

RECESS

15 minute mark on cd  

15.02 minutes – 3.44 MB

File 8

FY15 CDBG ALLOCATION & COMPETITIVE PROGRAMS

Second Hearing

16  Minute mark  Doug Kramer representing the Village of Camden.

20  Minute mark   Village of College Corner

25.4  Minute mark    Village of Gratis

29.5  Minute mark    Harrison Township

32  Minute mark    Village of Lewisburg

34.4 Minute mark     Village of West Alexndria

35.5 Minute mark    Village of West Elkton

40 Minute mark    Village of West Manchester

42.5 Minute mark    Critical Infrastructure

43 Minute mark    College Corner

53.75 Minute mark    Gratis

Downtown Revitalization Project

59.75 Minute mark     Lewisburg

Neighborhood Revitalization

1 hr.  20.5  Minute mark    West Elkton

1 hr.  26.25  Minute mark    New Paris & Eldorado  

1 hr.  29 minute mark on cd  

1 hr.  14 minutes – 16.9 MB

File 9

After meeting discussion – multiple at the same time.  

1 hr.  42 minute mark on cd  

13 minutes – 2.97 MB

File 10

Connie asks if Chris has talked to a Mr. Arndt. This involves Area 7.  

Two years commitment.  

Chris reports it includes 23 counties.

1 hr.  47  Minute mark   Commissioner Day asks where are we at on the Landfill building?

Connie talked to Randy on Friday and he will be scheduled in for Wednesday – April 8.

Commissioner Creech – got a text back from Mrs. Newton.  There were talks but never any plans drawn up for restrooms – no meetings.

Commissioner Day thought at one time there were plans involving the Expo building.

Commissioner Creech asks Connie if she would like to have the contact information for Steve Rumpke who is the new Pork Festival President.

ADJOURN

1 hr.  49.75 minute mark on cd  

7.49 minutes – 1.79 MB