This meeting has Joe Kimball in for the signing of a new twenty year lease agreement for the Preble County Fairgrounds.  After some discussion and alterations to the document it was signed. According to Katie Worthington all that really changed was the liability issue of something like a tractor explosion and the ability for the county to be sued.

Mindy Robbins was in for a very short General Fund Financial Update. All the information spoken on the audio record is available on previous posts.

Dave Wesler went home sick.

Johnnie Freeman of Miami Valley RC&D was in to explain the services Resource Conservation & Development has to offer. The agency is apparently broke from embezzlement of funds. He did mention Soil & Water and grants writing. He was hard to understand at times. Dave Wesler is the Commission Representative on this nine county organization. Despite Dave’s offer to let a more junior member learn the operation it was decided in a 2- 1 to have Dave continue on working with Johnnie.

Children’s Services Monthly Meeting exposes listeners to a side of Preble County that many wish to ignore but continues to demand attention and funding.

After that there was an extended non-agenda meeting over Fairground – Pork Festival issues. I was unable to make out the gentleman’s name.

The meeting on the Agenda with Ray Koontz did not take place. The Commissioners will seek to define the roles of the Pork Festival, Ag Society and who owns the Expo building. It was mentioned that much of the issue is defined but ORC.

The Great Gratis Pot Hole Controversy continued to be an issue.

Also covered were Soil & Water funding. Maintenance staff, Building and Zoning and GIS issues are to be a topic at a future meeting as the county reacts to changing time.

Preble County, Ohio

County Commissioners

February 22, 2010

Meeting audio and review

File 1

Opening

 I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & CONSIDER APPROVAL OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE FEBRUARY 17TH REGULAR SESSION MEETING

End 3.41 minute mark on CD – 865 KB

File 2

9:00 A.M. – JOE KIMBALL, STEVE UNGER & KATIE WORTHINGTON (FAIRGROUND LEASE AGREEMENT)

5 minute mark    Joe Kimball – map did not match lease agreements. Katie had changed some of the paper work and will change the rest.

8.5 minute mark    Joe is waiting on Charlie Biggs

11 minute mark    All buildings are currently insured. Some are not in the best condition but are currently insured.

12 minute mark    Katie – this is to protect the county

13 minute mark    not included in the lease is the dog shelter building and the maintenance building.

16 minute mark    Bob Stonecash – had visited the tractor pull over the weekend.

19 minute mark    Katie – back with alterations to lease.

19.5 minute mark    Signing of lease

20.50 minute mark    Katie – all this does is protect the county against something like a tractor blowing up.

21 minute mark    Joe – prior attorney had told them he would not touch a lease but now they have Dirk as their legal counsel and he did not see any issue with it.

Joe signs lease.  To pay the Commissioners with a check for $20 the next day for the 20 year lease.

23 minute mark    Commissioners sign.

25 minute mark    Joe on being hammered with the trash assessment.

End 25.4 minute mark on cd  

22.18 minutes – 5.1 MB

File 3

9:15 A.M. – MINDY ROBBINS (GENERAL FUND FINANCIAL UPDATE)

30 minute mark      Estimated Cash Balance at end of February $838,028

32 minute mark     Discussion of real estate coming in.

End 34 minute mark on cd  

8.39 minutes – 1.98 MB

File 4

9:30 A.M. – JOHNNIE FREEMAN (MIAMI VALLEY RC&D)

35 minute mark    Meeting starts.

Resource Conservation & Development

36.75 minute mark   "Over $250,000 is gone and so we are pretty much bankrupt"

39 minute mark   Johnnie is employed by the Federal government.

39.5 minute mark    Mentions Soil & Water

40.5 minute mark   Apparently this group helps with Grant writing and workshops on that subject.

This guy is a little hard to understand at times.

46 minute mark   Here to work with Commissioners and Soil & Water

48 minute mark   Next meeting April 29

49 minute mark   Talk of trial

End 50.6 minute mark on cd  

16.40minutes – 3.81 MB

File 5

49 minute mark   Bob – "Did you get everything pertaining to that?"

51.5 minute mark   Dave is on the nine county group. Discussion on benefits of having a senior commission member (Dave) vs. a more junior member (Chris) serve on board. Dave receives vote of confidence by losing 2-1 and retaining his membership representing the Preble County Commissioners. lol

Chris – congratulates Dave and says “I know you will work closely with Johnnie"

Dave – Pledges "I will do my darndest guys"

End 52.75 minute mark on cd  

2.10 minutes – 509 KB

File 6

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY

THE COUNTY AUDITOR

VIII. FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #123-10-143

RE: AUTH. PAYMENT – VARIOUS DEPTS.

B. CONSIDER APPROVAL OF RES. #124-10-143

RE: MORAL OBLIGATION – VARIOUS DEPTS.

C. CONSIDER APPROVAL OF RES. #125-10-143

RE: AUTH. EXPEND. – $6,688.50 FOR PURCHASE OF ICE BAN – ENGINEER

D. CONSIDER APPROVAL OF RES. #126-10-143

RE: AUTH. EXPEND. – $10,370.00 FOR PURCHASE OF GRITS FOR SNOW & ICE CONTROL – ENGINEER

E. CONSIDER APPROVAL OF RES. #132-10-143

RE: TRANSFER OF FUNDS – VARIOUS DEPTS.

IX. CORRESPONDENCE & REPORTS

A. CONSIDER APPROVAL OF RES. #122-10-143

RE: PROCLAIMING MARCH 2010 AS DEVELOPMENTAL DISABILITIES AWARENESS MONTH

59 minute mark   Dave – asks about having some people in for a photo-op and mentions Special Olympics. Asks Connie to contact Diane.

B. NOTE RECEIPT OF A REPORT FROM BECKY SORRELL, JFS DIRECTOR

RE: SETS ACCT. BANK RECONCILIATION REPORT FOR JANUARY 2010

X. AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN ADDENDUM

RE: ADDENDUM #1 TO INMATE MEDICAL SERVICES AGREEMENT W/ DR.

HAROLD ALLEN FERGUSON, JR. – EXTEND ONE YEAR $25,000.00 – SHERIFF

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: DONATION OF SERVICES & SPACE AGREEMENT W/ THE US CENSUS BUREAU

XI. TRAVEL REQUESTS

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #127-10-143 – DANIELLE PIERATT & CAROL AVERY – JFS

B. RES. #128-10-143 – TERRY PENDERGRAFT, JANIE NORRIS & SHARON BROWN – VET. SVS.

C. RES. #129-10-143 – JOHN JONES – PCSD #2 & PCSD #3

D. RES. #130-10-143 – MICHELLE DAVIS & CINDY LEE – TASC

E. RES. #131-10-143 – KRISTINA BURLESON – TASC

Preble County TASC – http://www.manta.com/coms2/dnbcompany_6m6h1k

End 1 hr. 5.75 minute mark on cd  

13.02 minutes – 2.98 MB

File 7

Dave missing because of illness

10:00 A.M. – CHILDREN SERVICES MONTHLY MEETING

This meeting always highlights the need for a social safety net and government involvement it regularly shows the side of society that many people just don't pay attention to or are not aware of.

1 hr. 8 minute mark     Discussion of Florida temperatures while Chris was in Florida. Chris to go on golf outing to North Carolina and does not expect the weather to be good.

1 hr. 10 minute mark     January had 80 kids in placement.

1 hr. 13 minute mark     Discussion of kinship homes and issues faced.

So, it is important to maintain a good balance. (cialis generika) slovak-republic.org
1 hr. 15 minute mark     13 have involvement with juvenile court and with six of those the cost is shared with court.

1 hr. 24 minute mark     Discussion of Linda Ray retirement in June and search for a replacement.

End 1 hr. 26 minute mark on cd  

20.17 minutes – 2.98 MB

File 8

Wade?? or Wayne??

1 hr. 24 minute mark     Certificate of liability for Lawn mower demo for this weekend (Feb 27)

1 hr. 30 minute mark     W-  "So what’s going on? What do you hear? Who is operating the now? "

1 hr. 30.5 minute mark     Bob – "Dave said something about an emergency meeting tonight at Van Zant's house, so I don't know."

W – "I heard over the weekend that Roy wanted back, he had a change of heart. So I was just curious what…"

Bob – "I don't know"

W  – "I think it is time to move forward. I thought it was time to move forward a year ago"

Bob – "It is.. with recent resignations."

W– "I think it is all positive."

1 hr. 34 minute mark     W- "the crazy of it is that every one of these organizations insure with the same company. Allied out of Florida."

I hired Doug Groh this morning to come in with his power sweeper dryless vac.

1 hr. 35.5 minute mark     Pressure washing discussed.

Greg Smith is a jewel.

1 hr. 37 minute mark     Discussion of dog show and dust.

1 hr. 40 minute mark     Future cleaning cost to be tacked into rent. Lost $5000 on kitchen last year.

1 hr. 41 minute mark     15% to be charged just like fair. They have a key to the Expo building but no garage door opener.

1 hr. 42 minute mark     Truthfully what they did to those doors should have been done when the building was built.

1 hr. 43 minute mark     Bill House has got the door opener and he won't give it to us but he will drive up there and sit out in his truck and open the door. Because we have had to do it twice because they came and opened it initially and me being a dumb ass, I ahh went in and I opened the door but I forgot to open the pins at the top… walked out closed the overhead door..

We had some storm damage from snow. I am sure you will hear about that.

1 hr. 46.75 minute mark     Go a new secretary, starting today. I hired Lori Page she is from over in West Alexandria.

Meeting the 25th is not going to happen.

End 1 hr. 48.75 minute mark on cd  

22.43 minutes – 5.19MB

File 9

1 hr. 49 minute mark     Bob asks Connie if she has anything else.

Chris – Mr. Koontz? He's not showing up?

Bob – We don't know his status at this time. I've told that he no longer is in charge of the Pork Festival.  However I am told they have an emergency meeting at Van Zandt's house tonight. So maybe he is having second thoughts. I hope they …ahh it be good to be a part of it but not to be in-charge. I'll put that on record.

Chris – "What's the status on where we are at on this?"

1 hr. 50 minute mark        Bob – "ahh ..three of the Directors and their spouses I've been told have resigned. I've been in contact with Mr. Grimm and they are not to have any conversations with us concerning the Pork Festival at this time.

Chris – With us?

Bob – "concerning well anything concerning the Pork Festival. They are not the representatives of the Pork Festival"

Chris – oh the ones that have resigned?

Bob – "That's correct. An d that is Mr. & Mrs. Koontz, Mr. & Mrs. Besecker, Mr. & Mrs. Glander. This sets up…That relieves them of the concern they had for liability concerning their farms if something happens at one of these events."

Weekend event was very well run and Bob had no concerns. 400 power lawn mowers there. Good event for Preble County.

1 hr. 53.5 minute mark       Bob – will not be involved. David has expressed a desire to try to do it.

1 hr. 55 minute mark       Chris – get legal consul in and define what roles everyone has. Work session

Continued discussion

1 hr. 57 minute mark       Legal opinion on ownership of building (Expo)

Connie to get a hold of Marty and schedule a work session.

1 hr. 59 minute mark       ORC pretty much defines.

2 hr.  0 minute mark       Connie resolution # 133 authorizes $4,397 for the purchase of a Barracuda web filter for the Courthouse Internet connection.

Bob- sees what they are doing?

Connie – it shuts down certain sites that are already preset in the system.

2 hr. 2 minute mark       Connie – last year the courthouse got black listed from Time Warner Cable and it all most shut down the whole system.

Bob – so this will allow us to know where everyone is going?

Connie – it will allow us to identify issues much more quickly than if we did not have this web filter.

2 hr. 2.5 minute mark      Agreement with Optivise for service contract for year in the amount of $11,011 – Silver care program

Chris – have Mr. Hamilton in to discuss some things that have been brought to our attention.

2 hr. 5 minute mark      Eddie Mowen comes into chamber. Sports chit chat. and weekend entertainment.

2 hr. 8 minute mark      5 minute break as Chris leaves to ahh… do research.

End 2 hr. 8 minute mark on cd  

22.43 minutes – 5.19MB

File 10

2 hr. 24 minute mark    Back in session. David Wesler out sick

Bob – that's not true, what he was telling David… only four Board members left.

2 hr. 25 minute mark      Connie – Informational packet – letters from Kimberly Vitters ODNR. Flood insurance rate maps.

Need to have another public hearing, can be advertised on website.

2 hr. 29 minute mark    Letter from Chris Washington regarding Ohio House Bill 10.

Bob – Senator Faber is not in favor of any increases at any point or time.

2 hr. 31 minute mark    Katie Worthington comes in on ODNR issue.

2 hr. 36 minute mark    Connie – makes call and puts it on speakerphone.

Kimberly Vitters on phone.

2 hr. 47 minute mark    Call ends.

End 2 hr. 47.3 minute mark on cd  

23.22 minutes – 5.34 MB

File 11

2 hr. 49 minute mark      After Conference call discussion. Katie recommends changes to Building code to reflect issue.

2 hr. 55 minute mark    Katie going to lunch.

2 hr. 58 minute mark   Bob –  High noon.

End 2 hr. 58.25  minute mark on cd  

10.53 minutes – 2.49 MB

File 12

Kim – I guess we will do Mr. Kramer first.

Gratis Street project bid exceeded budget in RFQ by $8,119.50

2 hr. 59.5 minute mark   GREAT GRATIS POT HOLE CONTROVERSY CONTINUES.

Letter of response to EPA on environmental review. Copy obtained from Preble County HIT Foundation.

Pot hole located on public right of way – High Street (no plan to notify AAA of tourism destination mentioned)

3 hr. 7 minute mark   Bob – David what do you think? David not in room due to illness

3 hr. 9 minute mark    Discussion of letter from Chris Washington and sending a letter to Keith Faber to raise fee charged.

3 hr. 10 minute mark   Chris – Soil & Water ahhm… My understanding is they came forward for us for I don't have the exact dollar figures…$11,000 and change ($11,830)   is what they needed to keep their doors open through this year due to ahh… Them not receiving the states allocation….. the entire state's allocation for this year in this calendar year. If I remember correct. Ahhmm… I 've been informed by a couple people and I have not heard this directly from Soil & Water now they did allude to this earlier but their making plans to close their doors August??

Connie – September of 2010

Bob – they have enough money I was told to run through October.

Connie – September, I was approached by a board member last week.

Chris – Ahhm…. I guess… I would ask that ahhh…. I guess we need them in here and you can talk to them …. Find out what their plans are. I guess is it $11,800 still enough to get them to keep the doors open through the end of this year?

Bob – My understanding isn't that $11,830 turns into $16,000

Connie – if they get it by the end of May

3 hr. 13 minute mark   Bob – it does generate business with-in Preble County.

situation may fall back on users

3 hr. 14 minute mark   Chris – where did we leave the Landfill position?

Connie – I got the interviews scheduled for… it could be this Wednesday. Steve Simmons wanted to know if he Kyle and Tom could be part of the interviews. Steve was in Florida when last discussed.

Bob – I don't see any reason they should be in on the interviews. We need to discuss compensation before we have interviews. I want to be clear where we are before interview.

3 hr. 16 minute mark   Chris –  ahh I think that … I guess we need to sit down and have a conversation on a the Maintenance staff, the Building and Zoning, GIS. I mean there's a lot of departments that we have got hanging out there that..

Bob – we've got to clean a lot of this up.

Chris – Just throughout the last year the the a lot of these have changed significantly ahh.. from what they were. So.. I guess nows as good a time as any to take a look at these and figure out what we are going to do with them.

Bob – When are we going to advertise for Maintenance Supervisor, that will come up in are discussions?

3 hr. 18.5 minute mark   Bob – GIS and what else you got?

Concerning GIS we need to check with the Auditor.

Chris – things have changed and maybe we need to look at the way we do things.

3 hr. 20.5 minute mark   Chris – Asks Connie about having a meeting set up to discuss the GAAP accounting system for the Landfill.

Connie – yes but not anytime soon because of her schedule.

3 hr. 21 minute mark   Bob – talk to Marty about the Pork Board situation.

3 hr. 22 minute mark   Register Herald – can't get that it in.

Connie – makes call trying to talk to Leslie who is at lunch. (25 minutes late from noon deadline)

ADJORN End 3 hr. 25.3 minute mark on cd  

27.06 minutes – 6.20 MB