Preble County, Ohio

County Commissioners

August 24, 2011

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATIONS & NOTE RECEIPT OF THE CD RECORDATIONS BOTH AS THE OFFICIAL MINUTES FOR THE AUGUST 15TH & 17TH REGULAR SESSION MEETINGS

VI. PUBLIC COMMENTS

End 2.45 minute mark on CD – 646 KB

File 2

MARTY VOTEL – GOOSE CREEK CROSSING

Katie Worthington also present.

EXECUTIVE SESSION

ORC 121.22G2 – possible purchase of property.

Exit

Commissioner Wesler – Marty I guess you will be getting a hold of David Wright and ahh you and Chris will have a meeting down there with you guys.

Marty Votel – We'll set it up.

Commissioner Chris Day– Way to start the morning.

Marty Votel – It certainly is. Absolutely.

4.4 minute mark on cd  

1.44 minutes – 409 KB

File 3

Commissioner Wesler – Connie would you be able to see if OSU Exentsion has some updated copies of this?

Connie – Oh I would like to, yes.

5.2 Minute mark   FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #486-11-152 Connie reports that current balance in Sheriff's Department line item for gasoline is $14,028. Mutiple transfers have been made for gasoline. Commissioner Wesler reports that Sheriff has been trying to get deputies to drive 30 miles less a shift.

RE: TRANSFER OF FUNDS – VARIOUS DEPTS.

B. CONSIDER APPROVAL OF RES. #487-11-152  

RE: AUTH. PAYMENT – JOB & FAMILY SVS. ($212.99; $635.00); PROS. ATTY. ($317.89, $115.00, $450.00); FELONY SUBSIDY ($648.32)

C. CONSIDER APPROVAL OF RES. #490-11-152

RE: AUTH. EXPEND. – $8,550.00 FOR GEOTECHNICAL SERVICES – GOOSE CREEK CROSSING for water and waste water system design and mentioned on Monday.

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A REPORT FROM THE SHERIFF’S OFFICE

RE: MONTHLY JAIL REPORT – JULY 2011

Male admissions – 102

Female – 30

Total releases – 142

Average daily count – 60

5,771 meals served

B. NOTE RECEIPT OF A LETTER FROM PROBATE COURT

RE: RESIGNATION OF CHRISTINA WEBER

C. NOTE RECEIPT OF A LETTER FROM SHERIFF SIMPSON

RE: RESIGNATION OF LONNIE RICHARDSON AS FULL-TIME EMPLOYEE & HIRE AS PART-TIME INTERMEDIATE EMPLOYEE

D. NOTE RECEIPT OF ROAD PETITON

RE: PETITION TO VACATE A PORTION OF EATON-GETTYSBURG RD. IN JEFFERSON TOWNSHIP

E. CONSIDER APPROVAL OF RES. #489-11-152

RE: ESTABLISHING THE TIME OF VIEW & NECESSARY HEARING FOR VACATING A PORTION OF EATON-GETTYSBURG ROAD LOCATED IN SECTION 36, JEFFERSON TWP., PREBLE COUNTY, OHIO – Road behind National Trail School.

F. NOTE RECEIPT OF & CONSIDER APPROVAL OF A LEGAL AD

RE: NOTICE OF VIEW & PUBLIC HEARING FOR VACATING A PORTION OF EATON GETTYSBURG ROAD IN JEFFERSON TWP., PREBLE COUNTY, OHIO

BID RECOMMENDATION/ AWARD

A. NOTE RECEIPT OF A BID RECOMMENDATION FROM MOTE & ASSOCIATES, AND FURTHER CONSIDER AWARDING THE BID AS RECOMMENDED

RE: ELDORADO-WWTP ALTERATIONS, PH. 1-CONTRACT C – FY10 CDBG

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: PREPARATION OF ANNEX TO PREBLE COUNTY EMERGENCY OPERATIONS PLAN, CERT TRAINING & NIMS TRACKING DATA BASE AGREEMENT W/ MICHAEL JEFFERY – $16,700.43 – EMA

TRAVEL REQUESTS

NOTE RECEIPT AND CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. # 488-11-152 – TERRY PENDERGRAFT – VETERANS’ SERVICES Cost not to exceed $882

17.25 Minute mark  Commissioner Wesler – Anything else?

Connie – I have resolution #491 for Connie and Kim Keller to attend the annual CORSA meeting in Columbus, Ohio on August 26.

18 minute mark on cd  

13.37 minutes – 3.11 MB

File 4

EXECUTIVE SESSION TO DISCUSS COMPENSATION OF A PUBLIC EMPLOYEE

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Commissioner Wesler – Chad Hoke has successfully completed his 90 day probationary period as Director of Land Use Management. Effective August 23, Mr. Hoke's rate of pay will be $20.06 per hour.

Connie – A Terry Donovan with State Representative Peter Beck's office called to invite the commissioners to an open hearing on Ohio's tax code on Monday, August 29 at 10:00 – University of Dayton.

20.6 Minute mark  Connie – Received a letter from Sheriff Simpson…. (involves 911 system)

Training to cost $1,800 for two people.

No one needs to visit a doctor or a professional trainer when beginning an exercise routine. generic viagra purchasing this

Eviction proceedings – tenants sent letter to court that they will be out of the premises on the August 28.

23 Minute mark  Connie – I did receive certification of waste disposal assessments from the recycling department, the solid waste department. See Monday, August 29, 2011 Agenda and mention of assessments. This is the first step in raising the landfill assessments on county residents and businesses. Mention of two needed hearings and public notice. Last year there were 1,181 parcels assessed vs. 1,071 this year and that amounts to close to $50,000.  A lot of people have changed their sizes.     

25.75 minute mark on cd  

7.45 minutes – 1.77 MB

File 5

25.9 Minute mark    Connie – I think we wanted to have a discussion on the check that we get on tower rental at the fairgrounds.

Commissioner Wesler – Ahhm last year we had ahhh last year we had pulled that check to pay for some of the mowing that we had to do right before the Pork Festival. The last time Duane was in here it sounded like their bank balance was fairly decent, even despite that big mistake. And ahh with the couple problems they had down there this year and you know they obviously tell us quite a bit that we are not contributing. Since we get that check is it something that we want to do a we could give a capital improvements project every year down there? Or do we just want to continue to hand it over to them for operations?

Commissioner Stonecash – How much is it? Seven something?

Commissioner Wesler – Just up for discussion.

Commissioner Stonecash – ..give you this from when I called the other counties.

Commissioner Wesler – Let's wait for Connie gets back in here.

Commissioner Day – So what you are saying is dedicate those funds for capital improvements vs. day to day operations?

Commissioner Stonecash – mmhh (affirmative)

Connie – It is $793.50 a that would be $9,522 a year.

Commissioner Day – That would go quite a ways to a pretty decent improvement

Connie – mmhh (affirmative)

Commissioner Wesler – Bob had called around to other counties. Bob what did you find out?

Commissioner Stonecash – Well Auglaize County , County owned property run by Ag Society. They appropriated $42,750. Also gave them $15,000 for a new roof on a building.

Fulton County I went directly to voice mail, so I moved on.

Shelby County  County owned property run by Ag Society. They provide a caretaker and he lives in the house on the grounds. They give them the $2,400. The Ag Society is able to rent the building for parties, weddings or whatever and retain the money from it. Care taker is a county employee.

Fayette County  the Ag Society owns the grounds. $2,800 funded by the county. Paving project done this year and paid for by Ag Society.

Morgan County  County owned property run by Ag Society. County funded them $5,000 last year. County looking to possibly reduce that figure this year depending on what all of the rest of us are worried about.

Van Wert County  the Ag Society owns the grounds. County funds $3,300.

Mercer County   County owned property run by Ag Society. $15,000 in county funds and the Maintenance Department spends Fair week at the Fairgrounds.

Darke County  the Ag Society owns the grounds. $2,000 is funded by the county and they furnish insurance through CORSA on the buildings.

Commissioner Wesler – I guess if you were to say Preble there it is pretty similar to a lot of them. We give $2,300 or $2,400 what is it Connie to Junior Fair?

Connie – $2,300 or $2,400

Commissioner Wesler – $2,400 and we give $9,522 per year plus we also spent this year on the three drainage issues. That was $5,000 and something.

Commissioner Day – $3,738.23 for the three projects.

Connie thinks it is closer to $8,000 with earlier projects.

Connie – Ok I was off. $3,738 was for three projects….July 8, they submitted one for $1,000.

For full understanding, please listen to this file.

Commissioner Wesler – So we give them a little over $14,000. I'm not counting Junior Fair, I sort of think that is separate. That is a mandated expense.

Transcribing ends but discussion continues on tower rental money being used for a capital improvement.

Connie adds that the county pays the insurance down there and that amounts to $5,264.

44.75 minute mark on cd  

19 minutes – 4.34 MB

File 6

BID OPENING – 2011 REBAR – ENGINEER

Two bids

46.5 minute mark on cd  

1.46 minutes – 4.16 KB

File 7

More discussion on Fairgrounds and dedicating tower rental money to capital improvement.

Commissioner Wesler – You guys want to kick that around for a while or have a discussion?

Commissioner Day – Did we ever get an answer from them on how much they put into capital improvement on an annual basis?

Commissioner Wesler – I just think normally they are making emergency repairs.

For full understanding, please listen to this file.

55.2 Minute mark  Commissioner Stonecash – (writing on paper) this needs to be addressed. If you can read my writing. ***

Commissioner Wesler – mmhh (affirmative)

57.7 minute mark on cd  

11.11 minutes – 2.55 MB

File 8

Commissioner Wesler – Connie what else do you have?

Connie – We were wanting to talk about the makeup of the Visitor's Bureau…

Commissioner Wesler – We talked about one representative from each township (12). One from each chamber (four more) and one from each governmental entity where the revenue is derived from and that can be ever changing as new hotels in the future will be built. Presently that is one from Israel, one from Monroe and one from Jefferson.

Commissioner Stonecash mentions one between Eaton and West Alex but the "I don't think you want them on the Board though." Twin Township. Washington will be eventually included..

Commissioner Wesler – Lewisburg, Eaton, Preble County..

Commissioner Stonecash mentions Mayor's association.

Topic turns to not having townships without hotels to Historical Society, Pork Fest, Ag Society…

Commissioner Day asks what Dixon would be promoting and Commissioner Wesler mentions they have a covered bridge.

1 hr. 6.25 Minute mark   Commissioner Stonecash – I think if you don't include the township trustees you could easily lose the support of the dollars.

Commissioner Wesler mentions Jefferson getting Tom Jordan or one of the Jordan's.

Commissioner Stonecash mention "Downtown Eaton".

Fair, Octoberfest, Pork Fest and Derby Days and Black Walnut Festival mentioned.

Van Wert has almost 50 people on board but eight to twelve show up.

1 hr. 10 Minute mark  Commissioner Day – Mentions participation from industry – Vectren, DP&L.

Commissioner Stonecash mentions Register Herald and Partnership. Mentions schools.

ADJOURN

1 hr. 16.2 minute mark on cd  

18.25 minutes – 4.21 MB

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