As of this meeting the Lewisburg Project that I reported on back in mid July will finally have a ground breaking ceremony scheduled November 13 at 2:30 with the caveat that more details may follow. This means that the local newspaper may cover it by the end of November. The project however is well underway and as reported by John Bull should be shelled-in and under roof by the end of the year.

I am going to take issue with the Preble County Development Partnership donation of $1,500 to Preble County Commission Charity Ball. There is nothing wrong with donations to charity; It is my opinion though that there is something wrong when an organization that gets $100,000 by county commission approval donates $1,500 to a ball sponsored by that same county commission. Same goes if there is solicitation of companies and contractors that do business or have current contracts with the county approved by the same county commission.

This county commission day came in at just over three and a half hours and had some interesting meetings.

Preble County Commissioners

November 4, 2013

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE OCTOBER 28, 2013 REGULAR SESSION MEETING

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

3.05 minutes – 724 KB

File 2

FINANCIAL CONSIDERATIONS

A. NOTE RECEIPT OF (4) AMENDED CERTIFICATES

RE: FY11 CDBG CHIP ($580.00); JUV. TASC ($27,000.00); FY13 CDBG CHIP ($20,000.00) & FY13 CDBG HOME CHIP ($20,000.00); OHIO CHILDREN SVS. FUND ($7,500.00)

B. CONSIDER APPROVAL OF RES. #596-13-163

RE: TRANSFER – VARIOUS DEPTS.

C. CONSIDER APPROVAL OF RES. #597-13-163

RE: SUPPLE. APPROPRIATION – FY11 CDBG CHIP ($580.00); JUV. TASC ($27,000.00);

FY13 CDBG CHIP (20,000.00) & FY13 CDBG HOME CHIP ($20,000.00); UNCLAIMED MONIES ($2,250.00); OHIO CHILDREN SVS. FUND ($7,500.00)

D. CONSIDER APPROVAL OF RES. #599-13-163

RE: AUTHORIZING THE TRANSFER OF PERSONAL PROPERTY FROM THE PREBLE CO. ENGINEER TO THE PREBLE CO. SANITARY LANDFILL – 1983 FORD TRACTOR

E. CONSIDER APPROVAL OF RES. #600-13-163

RE: ACCEPTING THE AMOUNTS & RATES AS DETERMINED BY THE BUDGET COMMISSION & AUTHORIZING THE NECESSARY TAX LEVIES & CERTIFYING THEM TO THE COUNTY AUDITOR

F. NOTE RECEIPT OF A COURT ENTRY FROM JUVENILE CT.

RE: COLLECTION OF COURT COSTS TASC FEES – JUVENILE CT.

G. CONSIDER APPROVAL OF RES. #601-13-163

RE: TRANSFER – VARIOUS DEPTS.

H. CONSIDER APPROVAL OF RES. #602-13-163

RE: AUTH. PAYMENT – BUILDING MAINTENANCE ($1,702.71)

APPOINTMENTS

A. CONSIDER APPROVAL OF RES. #598-13-163

RE: RE-APPT. OF ABBY NOLAND TO THE PREBLE CO. CONVENTION & VISITORS BUREAU

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: FIRST AMENDMENT TO TOWER ATTACHMENT LICENSE AGREEMENT W/

AMERICAN TOWER ASSET SUB, LLC – ADDITION OF LANDFILL EQUIPMENT – LANDFILL

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING (2) AGREEMENTS

RE: MOVING OHIO FORWARD DEMOLITION – PROJECT #13 AGREEMENT W/ C.A. SHINDELDECKER & SONS – $10,200.00 & MOVING OHIO FORWARD DEMOLITION – PROJECT #14 AGREEMENT W/ C.A. SHINDELDECKER & SONS LLC – $12,880.00 – MOVING OHIO FORWARD Project 13 – New Paris & Project 14 – West Alexandria

TRAVEL

NOTE RECEIPT OF & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #603-13-163 – JESSICA CHANDLER, HEATHER LAY, ASHLEY PEMBERTON & HEATHER TILLER – JFS Cost not to exceed $40

B. RES. #604-13-163 – ROBIN CAPLINGER – JFS Cost not to exceed $10

C. RES. #605-13-163 – DANIELLE PIERATT & JUDITH BARTH – JFS Cost not to exceed $20

D. RES. #606-13-163 – HEATHER TILLER – JFS Cost not to exceed $10

E. RES. #607-13-163 – DONELLA HOBBS – JFS Cost not to exceed $10

F. RES. #609-13-163 – RANDY GILBERT – LANDFILL Cost not to exceed $767

G. RES. #611-13-163 – CYNTHIA SCHMIDT – JFS Cost not to exceed $336

H. RES. #612-13-163 – CHRIS HARPER – BLDG. MAINTENANCE Cost not to exceed $50

Closed Monday for Veterans Day.

Connie gives them Mindy's report. Posted below:

15.5 Minute mark   Connie informs commission they have a third demolition contract to award for Moving Ohio Forward. Project 15 C.A. SHINDELDECKER & SONS. May have $20,000 left after Project 15.

Discussion on debris previously being taken out of county.  

21.5 Minute mark   Zoning Board member board expiring in December. Frank House on zoning appeals completing second term. Jack Deem on planning commission has almost completed two terms. Bob Ashworth has done four terms. Art Smith has done five terms. All reappointed.

One opening on the Planning Commission as Nathan Kraft resigned. Dave & Denise have been talking to people.

Rural Zoning commission – Duane Grimme finishing one term.

Denise asks about feedback from Katie & Cindy.

Mindy's report:

 

23.02 minute mark on cd  

26 minutes – 5.27 MB

File 3

COREY MANAGAN – RECOGNITION OF SPECIAL OLYMPIANS

Listen to the audio.

37 minute mark on cd  

11 minutes – 2.51 MB

File 4

JOHN BULL, NIC – BUILDING UPDATE

Listen to the audio.

On track to meet or exceed last year.

Biggest project going on is the Lewisburg Project.  Has not yet been reported in local paper.

Residential numbers are up.

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40 Minute mark   Dave mentions that they have not been able to announce the Lewisburg Project. John Bull informs him that most of the foundation slab is going. He thinks their goal is to have it shelled in and roofed by the end of the year.

42 Minute mark   Chris asks about residential fee comparison from 2012 to 2013. Some computer glitch.

Cell phone 937-307-4507

50.5 Minute mark   Flood plain discussion.

55.75 minute mark on cd  

18.48 minutes – 4.30 MB

File 5

SUZANNE DELANEY, EXECUTIVE DIRECTOR CCAO

Listen to the audio.

1 hr. 10 Minute mark   Grant process for new courthouse windows.

1 hr. 12 Minute mark   Commissioner Wesler leaves.

Chris Day mentions Lewisburg Project that he can't talk about yet.

1 hr. 14 Minute mark   Denise Robertson asks about House Bill 592 and landfill. Mentions landfill assessment.

1 hr. 16.5 Minute mark   Chris mentions cost vs. benefit.

1 hr. 22.5 Minute mark   Suzanne asks about infrastructure in county.

1 hr. 27.75 Minute mark   Ohio ranks number 50 of 50 states in contribution of state funding.

RECESS

1 hr. 36 minute mark on cd  

40.16 minutes – 9.21 MB

File 6

BOB FINK, MAXIMUS – INDIRECT COST ALLOCATION PLAN

David Wesler back in chambers.

Listen to the audio.

Meeting deals with commission being able to bill for reimbursement from departments outside of the general fund.

1 hr. 48.5 Minute mark   5% of county transactions are DD board?

1 hr. 52.75 Minute mark   Interesting.

1 hr. 57 Minute mark    West Elkton, Gratis contract with Sheriff's department.

2 hr. 6.5 Minute mark   Engineer's Department had 34 employees in 2010 & 2011 and 49 in 2012?

2 hr. 14 minute mark on cd  

38.02 minutes – 8.7 MB

File 7

Project 15 of Moving Ohio Forward.

2 hr. 16.25 Minute mark   Two internal job postings.

Resolution 613 Disciplinary action – three day suspension

Charity Ball – $29,500 raised? I am going to take issue with the Preble County Partnership donation of $1,500 to this event. There is nothing wrong with donations to Charity; there is something wrong when an organization that gets $100,000 by commission approval donates $1,500 to a ball sponsored by that same county commission. Same goes if there is solicitation of companies and contractors that do business or have current contracts with the county approved by the same county commission.

2 hr. 20 Minute mark   Katie will be in Wednesday to talk about zoning and more detail in "rear yards". Also "majority vs. unanimous commission vote to overrule a zoning board vote.

2 hr. 22.75 Minute mark   Commissioner Robertson – Is this the third set of raises in one year?

Connie – I would have to check.

2 hr. 26 Minute mark   Commissioner Robertson – Bill Pool sent me an email, he said he has a tree in his yard that if we would like a big Christmas tree we are more than welcome to come and get it.

2 hr. 28.2 Minute mark   November 13 at 2:30 is the ground breaking for the business in Lewisburg. (Announcement as ground has already been broken). Connie advises the commission that – More details coming.

2 hr. 31.25 Minute mark    Commissioner Robertson – When they do things on grants and the grants go away or decrease then it becomes our issue.

2 hr. 32.25 Minute mark    Connie – … Board of Elections Director will be retiring June of 2014. So with the vacation & sick leave payout that would be part of the increase. I think they are additionally asking for an additional $32,511 over last year's budget.

Listen to the audio.

2 hr. 34.75 Minute mark    Sheriff is asking for an additional $39,912 over last year – which does not include any increases for his union contract which is up in June of 2014. Request includes more for jail food and doctors which was a problem this year.

2 hr. 37.3 Minute mark    Recorder is asking for an additional $6,000 for the preservation of certain history books up in her office.

Extension Office is asking for an additional $47,857.91.

Common Pleas – about $1,500. Holding off on raises for the staff but will revisit midyear.

Juvenile Probate is asking for an additional $19,797 for equipment upgrade.

General PA letter from JFS wanting an additional $30,589 but that figure depends on whether commission comes up with the additional $118,000 requested last week.

Micro Film wants an additional $4,500 to purchase a scanner.

2 hr. 41 minute mark on cd  

27.02 minutes – 6.18 MB

File 8

SHERIFF SIMPSON – PHONE SERVICE

Listen to the audio.

Spending over $2,000 per month for local phone service, long distance, internet and TV.

Would like to switch phone service over to TimeWarner from CenturyLink.

Thinks the phone service and Internet will amount to about $1,200 per month. Will have to keep some lines with CenturyLink – Fax & down at the Fairgrounds (Dog Warden).

Thinks they can save between $4,000 & $6,000 per year in phone service alone.

Would require upgrading the Toshiba system with a PRI card. Upgrades would cost about $4,900.

2 hr. 46.5 Minute mark    Need to update consoles in dispatch. Motorola is offering incentives amounting to about $50,000 if updated by end of the year. $322,628 to have upgrade $279,102 with trade in. Best to listen to the audio.

Involves Marks System?

Mercer County has already started upgrades.

Current system will not be supported after 2016.

New system should be upgradable by software until 2027.

3 hr. 4.75 minute mark on cd  

23.47 minutes – 5.44 MB

File 9

Connie – You remember back in July, I think it was… expenses that Mr. Mitchell sent into our office… Katie has written an opinion…

Kim's review of invoices submitted…

Best to listen to the audio.

3 hr. 29 Minute mark   I agree with Connie – I wouldn't pay it.

3 hr. 30 Minute mark   EXECUTIVE SESSION TO DISCUSS THE POSSIBLE SALE OF COUNTY PROPERTY  

This in all likelihood is about the City of Eaton request last week for gifting of land for a softball facility.

No action taken.

ADJORN

3 hr. 31 minute mark on cd  

26.18 minutes – 6.02 MB