Preble County Commissioners

January 14, 2015

Three Commissioners in attendance

Commissioner Creech ABSENT for last part of meeting day

The back and forth over the high expense of needed Landfill facilities apparently continues.  The previous commission had Commissioner Robertson & Wesler wanting the expense reduced to reflect the facilities of other landfills they toured. While the proposals have gone down there should now be concern of low balling plans for approval. By that I mean leaving out things like drainage when a competent design would have included it.  Once a building is approved or built the taxpayer should not have to wonder when the “Oh we need this also” expenses start to push the cost back to a higher level that would not have been initially approved.  The taxpayer would not put up with it at home and they should not have to from their county government.  The landfill is already heavily subsidized by oppressive assessments that hinder local development and rob the taxpayer of money that could aid the local economy.

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE JANUARY 12, 2015 REGULAR SESSION MEETING

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR ON JANUARY 16, 2015

3.29 minutes – 819 KB

File 2

RANDY GILBERT – REVIEW OF LANDFILL OFFICE/MAINTENANCE FACILITIES BID PACKET

Listen to the audio.   

Notice of contractors and proposed bidders list. The rest of the contractors will have to find it in the legal ads and such. Total bid estimate is put at $900,000 which is below initial estimates that had drawn criticism. The possible issue here is whether once approved and built this project is lacking in some parts that would cause an almost immediate need for additional expense to address an issue and by so doing raise the cost to a level that may have purposefully been neglected to get the project done. Hope to have it done by June.

1 hr.  2  Minute mark   David mentions that Rodney Creech had stopped down last week and was told that the landfill is turning down 50 tons a day of sludge that the landfill can't currently handle because of lack of something to mix.

1 hr.  6.5 minute mark on cd  

1 hr.   3.4 minute – 14.4 MB

File 3

FINANCIAL CONSIDERATIONS

A. NOTE RECEIPT OF A COURT ORDER FROM JUDGE WILFRID G. DUES

RE: CHECK ISSUED – WERNLE YOUTH & FAMILY TREATMENT CENTER – $15,765.60 No contract for it.  

B. CONSIDER APPROVAL OF RES. #91-15-168

RE: AUTH. EXPENDITURE – $6,729.90 – AUTODESK SOFTWARE LICENSE & SUBSCRIPTION – ENGINEER

C. CONSIDER APPROVAL OF RES. #92-15-168

RE: TRANSFER OF FUNDS – LANDFILL CONSTRUCTION $57,000 mentioned

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A LETTER FROM KYLE CROSS, PREBLE COUNTY ENGINEER

RE: LAST DAY OF EMPLOYMENT FOR MATT VENABLE – ENGINEER Last day mentioned as being December 19 – Commissioner Creech asks why and Commissioner Day replies "That is all I got".

B. NOTE RECEIPT OF A LETTER FROM THE COMMISSION CLERK

RE: FY15 COUNTY DEPARTMENTAL INVENTORIES

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CONTRACT

RE: FY15 ALARM SYSTEM CONTRACT W/ NORTHWESTERN OHIO SECURITY SYSTEMS – $419.40 – LANDFILL

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: TRANSPORTATION SVS. AGREEMENT W/ C.A.P. OF GREATER DAYTON – $54,000.00 – VETERAN’S SVS.

C. NOTE RECEIPT OF AN EXECUTED AGREEMENT

RE: FY14 CDBG GRANT AGREEMENT W/ OHIO DEVELOPMENT SVS. AGENCY – $399,000.00 – FY14 CDBG

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: SCRAP TIRE COLLECTION AGREEMENT W/ LIBERTY TIRE RECYCLING, LLC – $21,600.00 – RECYCLING Commissioner Robertson asks if this is higher than the original $15,000 grant. Connie thinks she may have gotten more when resubmitting. Commissioner Day thinks that last year there were two grants.

TRAVEL

NOTE RECEIPT OF & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

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A. RES. #93-15-168 – DAVID WILSON, KEVIN MCELWAIN & JEFF ROGERS – LANDFILL Cost not to exceed $985

1 hr. 16.5 Minute mark   Commissioner Day – Connie do you have any additional?

Connie – I do. We have put together the …bid specs for the jail chiller and boiler replacement.

February 6 tour of jail. Estimate for project put at $170,000 with a June 30 completion date.

1 hr. 19.4 Minute mark    Note receipt of a letter from the Ohio EPA to Randy Gilbert – notice of deficiency. Note receipt of Randy's reply.

1 hr. 22 minute mark on cd  

15.33 minutes – 3.56 MB

File 4

Fairgrounds Improvements discussion.

Listen to the audio

Connie has the paper work that needs to be sent into the state on the Fairgrounds capital improvement project.

Electrical upgrades, roadway improvements, improvement of restroom facilities or existing buildings….

Six or seven deeds involved.

Planning:  January – April

Design:  April – July

Bidding:  July – September

Construction to the end of the project in June of 2016

Rodney asks about the Grandstands – worry about the existing building wording.

Chris feels it comes down to need.

35 buildings on property?

1 hr. 32.25 minute mark on cd  

10.19 minutes – 2.36 MB

File 5

EXECUTIVE SESSION TO TALK ABOUT SECURITY OF THE PREBLE COUNTY JAIL & EMPLOYMENT OF A PUBLIC EMPLOYEE

Exit no action taken

RECESS UNTIL 1:30

SHERIFF SIMPSON – SECURITY

EXECUTIVE SESSION TO TALK ABOUT SECURITY OF THE PREBLE COUNTY JAIL

Exit no action taken

1 hr. 36 Minute mark   Connie Discussion on Computer with someone. Need for a fast computer. Other discussions going on in the.  

1 hr. 42.5 minute mark on cd  

10.16 minutes – 2.35 MB

File 6

Commissioner Rodney Creech absent.

Office noise and discussions.

1 hr. 48 Minute mark    Legal ad for 2015 CDBG program. First Hearing is to be held February 4 at 9:00

Note receipt of a letter to go to the Mayor's, Trustees and agencies referencing the letter.

Letter to the payroll clerk reference new hire of Bonnie ?  $10.55 per hour.

Letter to the payroll clerk reference new hire of Anita House sp?  $11.26 per hour.

Letter to the payroll clerk reference new hire of Natalie Maynard sp?  $14.99 per hour.

Letter to the payroll clerk reference new hire of Cynthia Snyder sp? $14.99 per hour.

Discussion on having Randy Gilbert add the needed drains to the maintenance building project mentioned earlier (Having followed this issue and the reluctance to restrain the initial high cost estimates I just knew there was going to be something). Surface water removal was not included.

Short discussion on topic.

ADJOURN

1 hr. 22 minute mark on cd  

14.02 minutes – 3.21 MB