Preble County Commissioners

September 17, 2012

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE SEPTEMBER 12TH REGULAR SESSION MEETING

End 3.33 minute mark on CD – 832 KB

File 2

FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #564-12-157

RE: AUTH. PAYMENT – SHERIFF ($1,871.11); JFS ($312.00); GIS ($2,800.00); PROS. ATTY. ($598.50); ENGINEER ($1,967.93) – Brumbaugh Construction

B. CONSIDER APPROVAL OF RES. #565-12-157

RE: MORAL OBLIGATION – FAMILY & CHILDREN FIRST COUNCIL

C. CONSIDER APPROVAL OF RES. #566-12-157

RE: AUTH. EXPEND. – $13,780.10 FOR PURCHASE OF DIAMOND 60” ROTARY CUTTER HEAD – ENGINEER

D. NOTE RECEIPT OF A PAID NOTE

RE: GATES JOINT DITCH IMPROVEMENT 3RD RENEWAL NOTE

E. CONSIDER APPROVAL OF RES. #572-12-157

RE: AUTH. EXPEND. – $4,064.00 FOR PURCHASE & INSTALLATION OF COPIER – JFS

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A LETTER TO THE COUNTY AUDITOR

RE: CERTIFICATION OF Q-DITCH ASSESSMENTS – GATES DITCH #909 & BROCK DITCH #911

B. CONSIDER APPROVAL OF RES. #567-12-157

RE: REDUCTION OF LOAD LIMIT ON BRIDGE OVER FOUR MILE CREEK, CONCORD RD. – ENGINEER

C. NOTE RECEIPT OF A LETTER FROM THE PREBLE CO. GENERAL HEALTH DISTRICT

RE: INSPECTION OF PREBLE COUNTY LANDFILL & SCRAP TIRE COLLECTION FACILITY

D. CONSIDER APPROVAL OF RES. #568-12-157

RE: PROCLAIMING SEPT. 17TH – 23RD AS CONSTITUTION WEEK

E. NOTE RECEIPT OF A REPORT FROM THE PROSECUTING ATTORNEY

RE: ANNUAL REPORT AS PER ORC SECTION 309.16

F. NOTE RECEIPT OF A LETTER FROM THE COUNTY AUDITOR

RE: PROBATIONARY RATE ADJUSTMENT – DAN ROBERTSON – AUDITOR – $15  per hour

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: 324 D EXCAVATOR RENTAL AGREEMENT W/OHIO CAT – $20,590.00 – LANDFILL CONSTRUCTION

B. NOTE RECEIPT OF AN EXECUTED AGREEMENT

RE: REAL PROPERTY TRANSFER AGREEMENT BETWEEN PREBLE COUNTY AREA CIC & BOARD OF PREBLE COUNTY COMMISSIONERS

C. NOTE RECEIPT OF AN EXECUTED AGREEMENT

RE: SALE OF REAL ESTATE LETTER OF AGREEMENT & UNDERSTANDING BETWEEN THE PREBLE COUNTY YOUTH FOUNDATION, PREBLE COUNTY CIC & BOARD OF PREBLE COUNTY COMMISSIONERS

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CONTRACT

RE: PASS PROGRAM SERVICE CONTRACT W/ PREBLE CO. ESC – $90,000.00 – FELONY SUBSIDY

TRAVEL

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #569-12-157 – JEFF ADKINS – JFS Cost not to exceed $323

B. RES. #570-12-157 – BECKY SORRELL, JENNIE KALTENBACK, REGINA HAPNER, LORI PUCKETT, SHELLEY METZ, DANIELLE PIERATT & MICHELLE WILHOIT – JFS JFS Cost not to exceed $620

C. RES. #571-12-157 – MELISSA SMITH – MICROFILM JFS Cost not to exceed $42

17 Minute mark    Alarm goes off – Commissioners leave building

28.5 minute mark on cd  

25 minutes – 5.71 MB

File 3

JFS & CHILDREN SERVICES UPDATE

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33.75 Minute mark   Jeff Adkins starts with Children's Services.

44.25 Minute mark   Becky Sorrell JFS Report

650 visitors to the Job Center

284 cash recipients – 14 of those are two parent households.

5,648 receiving food assistance. 337 new applicants.

50.5 Minute mark    EXECUTIVE SESSION TO DISCUSS THE EMPLOYMENT OF TWO COUNTY EMPLOYEES

51.9 minute mark on cd  

23.25 minutes – 5.36 MB

File 4

PREBLE COUNTY BUDGET COMMISSION

Mindy's report is posted below.

 

1 hr. 3 minute mark on cd  

11.08 minutes – 2.55 MB

File 5

1 hr. 3.25 Minute mark    Jane Lightner – Preble County Historical Society comes in room.

RECESS FOR:

COMMEMORATION CELEBRATION OF 150TH ANNIVERSARY OF THE EMANCIPATION PROCLAMATION

1 hr. 5.25 Minute mark   Connie – Chris gave to me a letter from a Michael McGraff sp? last week. Individual wanted to give county some property that he no longer wanted…. rectangular piece of property that goes nowhere. County not interested. West Manchester area.

1 hr. 9 Minute mark    Discussion on having Comtek train Chris Harper and Chad at cost of $3,500 for two days of training to learn how to work on security system at Jail.

Bob asks about having three people trained.

People coming from Wisconsin to train.

1 hr. 13.75 minute mark on cd  

10.46 minutes – 2.46 MB

File 6

Landfill Building Construction Discussion

This audio file should be listened to.

Connie – Dave would you like to bring everyone up to date on our meeting we had with Randy on Friday?

Involves new buildings at Landfill – Maintenance and administration building.

1 hr. 18 Minute mark    Mention on using Modular building.

1 hr. 31 Minute mark   Bob wants a building that will last, Dave pushing modular.

1 hr. 35.5 Minute mark   Bob mentions an original estimate of $170,000.

1 hr. 42.25 Minute mark   Dave mentions that Richmond uses fewer people than Preble back where the trash is dumped.

Discussion on taking some outside trash to offset lower amount of trash.

1 hr. 55 minute mark on cd  

41.16 minutes – 9.44 MB

File 7

Discussion on Pork Fest and good time. Well organized event.

1 hr. 58.5 Minute mark   Bob attended a meeting out at the Educational Service Center and talked about affordable housing in Preble County. Mention of a grant – 11 counties eligible, one of them Preble.

Organized by Diane Knupp.

Discussion on issue of pursuing grant.

Does not sound like Bob is leaning in favor.

2 hr. 6.5 Minute mark   Bob – Shawnda expressed the fact that there is plenty of affordable housing in Preble County.

2  hr.   7 minute mark on cd  

12 minutes – 2.75 MB

File 8

Commissioner Wesler waiting on information from Jane Lightner.

2 hr. 7.25 Minute mark     Discussion on possible mass exodus of  employees bankrupting some communities with payouts over next five years.

2 hr. 12.5 Minute mark    Dave brings up house that is an issue just outside of West Alexandria in township.

2 hr. 15 Minute mark   Dave Wesler mentions using General Fund or Conveyance Fee money for a $10,000 fund to clean up housing. This is not the stated intent given for raising the Conveyance Fee.  Mentions Health Department issue. Possibly put it back on taxes to get the money back.

ADJOURN

2 hr. 21.75 minute mark on cd  

14.44 minutes – 3.37 MB