Preble County Commissioners

August 14, 2013

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE AUGUST 12, 2013 REGULAR SESSION MEETING

3.02 minutes – 712 KB

File 2

REVIEW OF LAKENGREN RECYCLING

Randy Gilbert presents.

Spread sheet with costs given to commission.

5.25 Minute mark   Mentions a figure of $108.30 a ton in upper set of figures and lower set $96.18 per ton.

Best to listen to the audio as I do not have the spread sheet.  

8.5 Minute mark  Randy suggests a tipping fee of $34.18.

Discussion on rental of a compactor.

12.5 Minute mark  Recommend compactor be part of building project and purchased.

16 Minute mark   Figure of $30,000 mentioned for a compactor.

19 Minute mark   Question on what the current price being paid for Camden's recycling is right now.

Answer $9,522.24.

This appears to be someone from Lakengren at the podium. Different numbers being mentioned for comparison.

Dave Wesler thanks Randy (Lakengren).

24 Minute mark  Randy from Lakengren asks to be told when the next meeting is.

25 minute mark on cd  

22.02 minutes – 5.04 MB

File 3

FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #480-13-162

RE: AUTH. EXPENDITURE – $30,312.32 FOR THE PURCHASE OF (2) NEW COMPUTER SERVERS & (5) NEW WORKSTATIONS – WIRELESS 9-1-1

B. CONSIDER APPROVAL OF RES. #481-13-162

RE: AUTH. EXPENDITURE – $12,813.70 FOR THE INSTALLATION OF NEW COMPUTER SERVERS & WORKSTATIONS & PURCHASE & INSTALLATION OF NEW SOFTWARE, (2) EXTERNAL HARDDRIVES & A BATTERY BACK UP – WIRELESS 9-1-1

C. CONSIDER APPROVAL OF RES. #482-13-162

RE: AUTH. PAYMENT – FAMILY & CHILDREN FIRST COUNCIL ($3,000.00)

D. CONSIDER APPROVAL OF RES. #483-13-162

RE: TRANSFER – VARIOUS DEPTS.

E. CONSIDER APPROVAL OF RES. #484-13-162

RE: MORAL OBLIGATION – COMMON PLEAS CT.

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF (2) LETTERS FROM THE COUNTY ENGINEER

RE: RESIGNATION OF CARRIE SIMMONS & GARTH HINES – ENGINEER summer help

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: ASBESTOS DEMOLITION OVERSIGHT AGREEMENT W/ WESTECH ENVIRONMENTAL SOLUTIONS – $2,500.00 – MOVING OHIO FORWARD

29 Minute mark  Connie has three additional resolutions.

Resolution 485 – Writing off old debt – over six years old. Names given. Three villages included for not collecting assessments – $180,806.18 was the principle amount.

Resolution 486  – Deals with two accounts – interest only. Two companies mentioned as paying their bill but not the interest.

Resolution 487  – Includes principle and interest on a company that no longer exists.

39 minute mark on cd  

14 minutes – 3.2 MB

File 4

39 Minute mark   Mention of Partnership paper work – co-operative agreement – fees from Port Authority.

41 Minute mark   Discussion on previous transfer of ED employees to Partnership and parameters. Mention of Friday emergency meeting and additional language. Would be an amendment to that agreement.

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43 Minute mark   Proposed Resolution setting the 2014 Dog license fees.

45 Minute mark  Commissioner Denise Robertson brings up Port Authority – she saw them at a tennis match. She was invited by Warren County Port Authority. Rod Good was there. Expect to hear something about the Lewisburg project in the next week. Rod Good was one of the sponsors.

49 Minute mark  Discussion between Chris Day and Wendy.

53.5 Minute mark  Rodney Creech asks Chris Day about figures from landfill meeting.

Discussion in background between Rodney and Denise.

1 hr. 3.5 minute mark on cd 

24.31 minutes – 5.61 MB

File 5

WENDY DILLINGHAM – HEALTH INSURANCE BROKER

Not reviewed

1 hr.  39.75 minute mark on cd  

36.15 minutes – 8.3 MB

File 6

KATIE WEST, LEE RICHARDSON – DOG LICENSE

Katie West opens meeting.

1 year – $10

3 year – $30

10 year – Permanent – $100

Different colors and shapes discussed.

Dog Warden officially under Sheriff's Department.

Resolution passes. Starts December 1.

3 year and lifetime only available at the courthouse.

1 hr.  47.5 minute mark on cd  

7.47 minutes – 1.78 MB

File 7

Connie – Ok so we got the check.

David Wesler – Duane brought in the check and ahh Connie that first day of the Fair down there there was four blow holes that came up in the southwest corner of the Fairgrounds…

1 hr.  48 Minute mark   Katie West on Development Partnership staffing agreement. Listen to audio.  

1 hr.  50 Minute mark   Katie also reviewed the co-operative agreement mentions Section 2 and how the money/revenue is transferred to the Partnership. As written it would go directly to the Partnership. Katie mentions clarifying what the money would be used for, such as employee line item, projects line item or whatever. Commission needs to decide. Whatever is decided now can be amended later.

2 hr. 1 minute mark on cd  

13.15 minutes – 3.03 MB

File 8

PREBLE CO. DEVELOPMENT PARTNERSHIP – COOPERATIVE AGREEMENT W/ PCPD

Shawnda Combs.

2 hr.  2 Minute mark   Opens with discussion on Section 2.

Shawnda mentions using the money to increase the revolving loan fund. Good use.

2 hr.  4 Minute mark   Mentions using it on Countywide Master Plan.

2 hr.  4.5 Minute mark   Do not want it to go into a general operating budget line.

2 hr.  5.5 Minute mark   Does not want to be specific on use. Wants funds to be transferred straight to the Partnership.

2 hr.  8 Minute mark   Chris Day offers his views.

2 hr.  10 Minute mark   Katie West suggests having updates usage information in the monthly report.

2 hr.  12.25 Minute mark  Connie offers view on how the funds would be expended to the Partnership.

2 hr.  13.75 Minute mark    Denise Robertson would like it to be successful enough to replace the $22,000 county payment coming out of the General Fund. She would like to see the Partnership become self sustaining and not always being infused by taxpayer money. County losing doubly with the quarterly payments and loss of sales tax by giving the Port Authority money over to the Partnership. My view is that at some point the county should expect the Partnership to be self sustaining and the conveyance tax removed from the tax burden of Preble County residents. I don't think anyone expects that to happen this year or even next but it should happen. The sales tax issue should be used to help the Partnership grow its own financial strength.

Shawnda Combs – And I understand that but one thing to be clear is that the Port could do this and we not get any of it. Period. So they could come in and do a project like this and we not get any of that money period. And if it were not for the Port Authority as used in economic development…

Let me be just as clear – The Port Authority agreement exists because of the County Commission and while a new Master Plan will indeed cost a lot of money it should be noted the last one gave birth to the Goose Creek issue. If the people deciding the new plan are the same people that took a school bus ride for the last one then I foresee trouble and conflict. These committees need new voices from new faces.

2 hr.  16.25 Minute mark    David Wesler makes comments that leave the impression that he sees the financial commitment to the Partnership as not ending. Claims that is why the conveyance tax was raised which is true but it should be noted that the previous commission lacked the commitment to earmark the funds for the stated purpose of economic development. I argued for them to do so at the time. They're not doing so is a sign that the previous commission saw that financial commitment ending and the money used for other purposes. I feel that once it is not used for the stated purpose it was levied – economic development, then that tax should come off the books.  If the tax stays on the books it should be for the use it was raised and growing the revolving loan fund would fit that criteria as long as it is not crony capitalism. See August 24, 2009 meeting and File 14A 

Shawnda mentions the Partnership picking up the cost for a new Master Plan and it costing a lot of money. Mentions that current plan is 14 years old. Again – It was used as an excuse for Goose Creek.

Shawnda mentions losing a Brownfield grant that had points taken off for not having an update Countywide Master Plan.

2 hr.  22 Minute mark    David will set on the Workforce development board.

2 hr.  22.5 Minute mark    Katie recommends that Port Authority money comes to county before going to Port Authority. I agree.

2 hr.  24 Minute mark    Shawnda mentions press release/groundbreaking on Lewisburg project by end of September.

2 hr.  24.75 Minute mark    Chris Day addresses need to have conversation on Partnership eventually being self sufficient.

ADJOURN

2 hr. 27.75 minute mark on cd  

26.42 minutes – 6.11 MB