This meeting had Gene Krebs in to discuss economic development and I have a video posted of that for those of you interested.

File 7 had a Deer Run on the Agenda once again. This meeting must have been well attended as a number of people spoke. This meeting is an hour long.

File 8 is mostly about the Recycling issue at Lakengren. It appears from the information provide here that the best deal for the citizens of Preble County is to have Lakengren add $2.20 or so to the current $16.67 trash bill the community apparently charges. Lakengren handles its own trash removal. An interesting side note had Randy Gilbert mentioning a 25,000 lb. load limit on Lakengren roads. The trash trucks they use come into the landfill at 30,000 + when carrying trash.  Randy also commented that the Rumpke trucks exceed 30,000 before they start their routes.

File 9 has Connie mentioning an email from the state auditors on monies advanced to Goose Creek in 2012. The email asked if the Commission intend to repay these advances in the future.  Preble County Auditor Mindy Robbins General Fund report of March 13, 2013 shows an advance due from Goose Creek of $465,813.60. That total does not include the $250,000 Dayton Development grant that the commission burned through back in 2010 or the costs of having so many county officials sit through so many meetings on the incompetent and expensive fiasco promoted by the previous commission. The project was so poorly conceived that it was rejected three times by the state when the county commission sought Job Ready Site grant money.  Another troubling point raised during this meeting is that the county has yet to cap the water wells drilled on the Kemp property that the county no longer holds an option to buy on. Those wells should have been eliminated when the previous commission announced the Goose Creek project was dead. 

I have to side with new Commissioner Denise Robertson and leaving the debt on the books at least another year. Let it act as a reminder to money squandered. I would not be surprised if there is currently no one in the Preble County Jail that cost the Preble County Taxpayer as much as the previous commission squandering hundreds of thousands of dollars at Goose Creek.

File 10 has a short discussion on a meeting to be held March 27 regarding requests to open ports on the Barracuda web filter. See a post from February 14, 2011. Internet use November 1, 2010 – March 1, 2011.

Preble County Commissioners

March 11, 2013

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE MARCH 6TH, 2013 REGULAR SESSION MEETING

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

3.3 minute mark on cd  

3.3 minutes – 823 KB

File 2

FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #207-13-160

RE: MORAL OBLIGATION – VARIOUS DEPTS.

B. CONSIDER APPROVAL OF RES. #208-13-160

RE: AUTH. PAYMENT – JOB & FAMILY SVS. ($4,290.40); CORONER ($1,200.00); COMPUTERIZATION – RECORDER ($2,024.00)

C. CONSIDER APPROVAL OF RES. #209-13-160

RE: TRANSFER OF FUNDS – VARIOUS DEPTS.

D. NOTE RECEIPT OF AN AMENDED CERTIFICATE

RE: FY11 CDBG ($163,314.41)

E. CONSIDER APPROVAL OF RES. #211-13-160

RE: SUPPLE. APPROPRIATION – FY11 CDBG ($163,314.41) West Alexandria project

F. CONSIDER APPROVAL OF RES. #212-13-160

RE: AUTH. EXPENDITURE – $9,925.00 FOR THE PURCHASE OF IPANEX – ENGINEER Concrete

ORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A PERSONNEL ACTION

RE: NOTICE OF RESIGNATION FROM JESSICA ISAACS – JOB & FAMILY SVS.

B. NOTE RECEIPT OF & CONSIDER APPROVAL OF (4) LEGAL ADS

RE: ZONING CASES #1334, #1336, #1337 & #1338 – TO BE HEARD ON APRIL 3, 2013

C. NOTE RECEIPT OF & CONSIDER APPROVAL OF AN AMENDMENT TO A POLICY

RE: AMEND SECTION 5.01 OF PREBLE CO. PERSONNEL POLICY & PROCEDURES MANUAL

D. NOTE RECEIPT OF & CONSIDER APPROVAL OF RES. #203-13-160

RE: COMMENDING LAURA CONARD FOR HER OUTSTANDING ACHIEVEMENT AS RECIPIENT OF THE ANNUAL DAYTON LASERTOMA YOUTH SERVICE AWARD

E. NOTE RECEIPT OF & CONSIDER APPROVAL OF RES. #204-13-160

RE: COMMENDING KAYLA RUSH FOR HER OUTSTANDING ACHIEVEMENT AS RECIPIENT OF THE ANNUAL DAYTON LASERTOMA YOUTH SERVICE AWARD

10.5 minute mark on cd  

7.03 minutes – 1.61 MB

File 3

SHERIFF SIMPSON – COURTHOUSE SECURITY

11.5 Minute mark     EXECUTIVE SESSION TO DISCUSS COURTHOUSE SECURITY

13.5 minute mark on cd  

3.03 minutes – 717 KB

File 4

F. NOTE RECEIPT OF & CONSIDER APPROVAL OF RES. #205-13-160

RE: COMMENDING MEGAN JOHNSON FOR HER OUTSTANDING ACHIEVEMENT AS RECIPIENT OF THE ANNUAL DAYTON LASERTOMA YOUTH SERVICE AWARD

G. NOTE RECEIPT OF & CONSIDER APPROVAL OF RES. #206-13-160

RE: COMMENDING OLIVIA AUGSPURGER FOR HER OUTSTANDING ACHIEVEMENT AS RECIPIENT OF THE ANNUAL DAYTON LASERTOMA YOUTH SERVICE AWARD

15 Minute mark   CHARLIE BIGGS – OHIO EMA GRANT AGREEMENT

$12,000 grant.

2nd or 3rd Saturday of May, will held in the Lakengren area of Gasper Township.

19.75 minute mark on cd  

6.16 minutes – 1.43 MB

File 5

GENE KREBS – ECONOMIC DEVELOPMENT

Video of this meeting:

http://youtu.be/42OF7MZCm4s

59.25 minute mark on cd  

15.1 minutes – 3.47 MB

File 6

 H. NOTE RECEIPT OF & CONSIDER APPROVAL OF RES. #213-13-160

RE: COMMENDING HOPE HURD FOR HER OUTSTANDING ACHIEVEMENT AS RECIPIENT OF THE ANNUAL DAYTON LASERTOMA YOUTH SERVICE AWARD

I. NOTE RECEIPT OF & CONSIDER APPROVAL OF A LEGAL AD, BID SPECS & BID FORM

RE: 2013 DESIGN/BUILD – CONCORD-FAIRHAVEN RD BRIDGE (PID # 90962) – ENGINEER

J. NOTE RECEIPT OF & CONSIDER APPROVAL OF A LEGAL AD, BID SPECS & BID FORM

RE: 2013 DESIGN/BUILD – CALIFORNIA SCHOOL RD & MONEBRAKE RD BRIDGES (PID # 90412) – ENGINEER

K. NOTE RECEIPT OF & CONSIDER APPROVAL OF A LEGAL AD, BID SPECS & BID FORM

RE: 2013 DESIGN/BUILD – BARNETT’S MILL RD BRIDGE (PID # 90413) – ENGINEER

L. NOTE RECEIPT OF & CONSIDER APPROVAL OF RES. #210-13-160

RE: AMENDING & CLARIFYING THE REGULATIONS THAT ALL PERSONS INTENDING TO GIVE SPEECHES, DEMONSTRATIONS, PARADES, ASSEMBLIES AT THE PREBLE CO. COURTHOUSE PLAZA OR AT ANY OTHER COUNTY OWNED PROPERTY OR FACILITY SHALL APPLY FOR A PERMIT & OBTAIN THE WRITTEN PERMISSION OF THE BOARD OF PREBLE CO. COMMISSIONERS THROUGH THE PERMIT PROCESS

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: PREBLE COUNTY’S COMMITMENT TO ECONOMIC DEVELOPMENT AGREEMENT W/ PREBLE CO. DEVELOPMENT PARTNERSHIP – $88,000.00 – ECONOMIC DEVELOPMENT – Includes office space.

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: LETTER OF AGREEMENT & HAND RECEIPT FOR COURTHOUSE X-RAY MACHINE & INSTALLATION – EMA

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: FIRST AMENDMENT TO FY 2011 EMERGENCY MANAGEMENT PERFORMANCE GRANT AGREEMENT W/ OHIO DEPT. OF PUBLIC SAFETY EMERGENCY MANAGEMENT AGENCY – DECREASE $2,581.38 – EMA

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: PART-TIME/TEMPORARY CLERK SERVICES AGREEMENT W/ JACKIE WELLMAN – $5,000.00 – JUVENILE CT.

TRAVEL

NOTE RECEIPT OF & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #214-13-160 – COMMISSIONER DAVID WESLER – COMMISSION Cost not to exceed $1,500 Wasington D.C fly-in

1 hr. 4.75 Minute mark   David Wesler – Do you any additional items at this time Connie?

FCFC appointment. Family & Children First Council – Denise Robertson appointment.

Ted Stewart would like to use property out at the Health Department – under the trees for a combined concert with the Troy Civic Band. Parking at the High School. Already has his $1,000,000 liability policy. Plan B is to have it at Eaton High School.

Ultrasound examination of the testicles, prostate, and kidneys is often performed, again to viagra properien check now rule out malignancy and hydronephrosis.

1 hr. 9.25 Minute mark   Dave Wesler on Ohio Agri Women. Jane Marshall is President and Rachel Vonderhaar is Vice President for the state.

1 hr. 10 Minute mark    Discussion on Electric demand and farmers in paper. Demand is a killer.   

Discusses trip to Washington D.C. last week. Mentions Lenny Eliason from Athens County, Ohio among others.

Prescription discount drug cards – no cost. See your local pharmacy.

Dental discount program starting – some cost.

Various subjects covered.

Internet sales tax could be $400 million for Ohio.

RECESS FOR LUNCH

1 hr. 25 minute mark on cd  

25.47 minutes – 5.9 MB

File 7

GARY RADER, DEER RUN TREASURER – ISSUES AT DEER RUN

1 hr. 26 Minute mark   Meeting starts.

Gary Rader. Responds to comments made at previous meeting about number of live-ins and other issues. Listen to the audio as this is a lengthy discussion with multiple people addressing the commissioners. Number of people is later put at 30 – 40?

Katie Worthington in Chamber along with other Deer Run Board members.

Next Deer Run Board Meeting is the first Sunday of April.

2 hr. 25.5 minute mark on cd  

1 hr.  .31 minutes – 13.8 MB

File 8

RANDY GILBERT – LANDFILL/RECYCLING UPDATES

Letter of deficiency from EPA. Listen to the audio file.

2 hr. 29.25 Minute mark    Lakengren discussion on recycling options.

Lakengren currently charges $16.67 per month just to pick-up waste. Cost to add recycling would be about $2.20 per month.

Extended discussion on issue.  

Last year Lakengren recycled 148 tons last year – 2.8 tons a week also mentioned.

2 hr. 41.5 Minute mark  Lakengren roads have 25,000 lb. vehicle weight limit. There own dump trucks way just under that empty and would allegedly be over when hauling trash.  Randy claims they come into the landfill at about 30,000 lbs. +or-.  The current trucks that Rumpke is using exceed 30,000 + before they ever start on their routes.

2 hr. 43 Minute mark    Dave mentions having spoken with Mike Allen.

2 hr. 45 Minute mark    Denise Robertson mentions that the commissioners have been invited to the next Lakengren meeting.

3 hr. 3 Minute mark    Scales software and security cameras up and running at Landfill.

3 hr.  4.5 minute mark on cd  

39.02 minutes – 8.93 MB

File 9

Dave Wesler – Connie do you have anything else?

Connie –  I received an email from Theresa —-? State examiner, she said during 2012 monies were advanced from General Fund to Goose Creek Crossing. Do you intend to repay these advances at some point in the future?

David Wesler – How much was it exactly?

Connie – I think it was a total of almost $400,000. Something like that.

David Wesler – My hope is that we have ahh some other revenue stream at some point pay that back, yes.

Connie – Ok, that's your answer?

Chris Day – I guess the question is; do we keep that on the books or do we keep that off the books

Connie – It will remain on the books until we either; 1. of course repay it; 2 we forgive it by a resolution.

Chris Day – I guess the only way you're going to get repayment is if we is if we can come up with something that could be a revenue source to do that.

David Wesler – Exactly

Chris Day – At this point we don't have anything ahmm so I guess the question is; do we forgive it? and get it off the books. Otherwise it is on there as a figure. I mean that's that's how this has to be taken care of one way or the other I guess

David Wesler – Has there ever been something like this before? Taken off the books?

Connie – Yes, drainage. You remember we used to advance 50 certain certain funds to drainage and we had to forgive, I don't know what the figure is without looking for it. So we did forgive that.

David Wesler – Yeah you're right because until the they forced or they made us make the between the landfill pay back. We didn't have a plan for the landfill pay back until the Auditors pressed it on it and they said; you guys want repaid for it? And then we said yes and that is when they started doing a repayment plan.

Connie – Right, I had to go through the court of common pleas for that.

Denise Robertson – Who was supposed to be paying this back?

David Wesler – And they still are at the landfill.

Denise Robertson – No at Goose Creek?

David Wesler – I'm sorry.

Denise Robertson – Who's supposed to be paying back these advances?

David Wesler – Hopefully we can some day.

Denise Robertson – But who are we paying them to then?

David Wesler – The General Fund it's an accounting issue with the state auditors.

Denise Robertson – Ok

David Wesler – Connie you've dealt with this more than anybody, what's your recommendation as the acting county administrator? Two options?

Connie – Two avenues, you know.

David Wesler – Well as Chris said there is no avenue right now.

Connie – No avenue.

David Wesler – We're working on it. We don't know that something isn't happening tomorrow or next week. But — give us a good revenue stream a couple years down the road but. It's all a couple years down the road or more.

Connie – And they will continue to ask us every year, until we do.

David Wesler – So would we like to take it off do you think the best way is to take it off the books? Just forgive it? Dave is fishing here as he wants to be able to hang the decision on Connie recommending to take it off the books.  

Chris Day – I guess it being; it stays on the books and every year at the audit they are going to come back with the same same write up in the management letter.

Connie – Correct.

David Wesler – And any additional dollars that come in are just going to going to the General Fund anyway.

Chris Day – Right so if we if if we down the road this commission or some years down the road sees a revenue stream that would be directed from that area, that money is going into the General Fund anyway. Ahhm I guess it's an accounting thing Ahhm you know that is one of those things that unless you have a direct means to take back such as the landfill ahh that's going to be hard to track anyway. Because it is going to come back in through sales tax, real estate tax. Revenue if and when something develops you know it is kind of different it's if you look at ahh the money we spent on the economic development department to this date. We've seen we're realizing dollars back in through retention of businesses additional jobs ahhm so it's more just an accounting problem accounting issue. Whether you want it to hang out there and get written up on it yearly.

David Wesler – Denise do you have any ahh

Denise Robertson – Well my feeling right now is you I am not quite sure. I say it stays there.

Chris Day – I mean that's fine it's like I said this time next year we'll get the same.

Denise Robertson – Right, how long has it been sitting there? How long has it been sitting there as an accounting

Chris Day – Probably a year or two. End of 10 somewhere in that range.

Denise Robertson – I'm good with it to sit there for another year.

Chris Day – Fine.

David Wesler – When does she need this by?

Connie – She just need sit by probably when she starts writing out the audit responses. It's just going to be written up every year, she will ask the same question every year.

Chris Day – Right, she'll ask the question next year and if it has been addressed

David Wesler – Ohh I understand. Ahhh well let's just think about it until Wednesday, how's that.

Denise Robertson – Ok

Connie – Fine. While I am talking about this. Were we going to do anything with the well. Were we going to have it capped? I know we haven't talked about it recently. What was our plan of action on the well up there. The two wells at Goose Creek should have been eliminated a long time ago when this project supposedly died. This commission no longer has any acknowledged option to buy the land and the property should be returned to the state it was in before this incompetent fiasco started.   

David Wesler – Well I think Chris was working on that.

Chris Day – Actually we've talked about it back before the crops got off. To be honest I think I forgot about it. Ahh we can ahh I can have a conversation with Mr. Kemp.

3 hr. 12.5 minute mark on cd  

8.03 minutes – 1.84 MB

File 10

EXECUTIVE SESSION TO DISCUSS THE EMPLOYMENT OF A PUBLIC EMPLOYEE

No action taken.

David instructs Connie to go ahead and schedule a meeting.

3 hr. 14.5 Minute mark   Discussion on the Barracuda web filter. Social media sites being used and the bandwidth needed for them…

3 hr. 19.25 Minute mark   Note receipt of a letter from the Ohio EPA discussed earlier. Dated March 5, 2013, referencing the landfill phase 2a & 2b – construction certification.

ADJOURN

3 hr. 21.25 minute mark on cd  

8.43 minutes – 1.99 MB