Preble County Commissioners

July 8, 2013

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE JULY 3, 2013 REGULAR SESSION MEETING

APPROVAL OF VOUCHERS

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

3.02 minutes – 715 KB

File 2

FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #417-13-161

RE: TRANSFER – CERT. OF TITLE

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL OF (2) LEGAL ADS

RE: ZONING CASES 1346 & 1347 TO BE HEARD ON AUGUST 7, 2013

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: AMENDMENT TO HELP ME GROW AGREEMENT W/ PREBLE CO. HEALTH DEPT – EXTEND 1 YR. & INCREASE AMOUNT TO $51,191.70 – HELP ME GROW FUND

B. NOTE RECEIPT OF AN EXECUTED AGREEMENT

RE: PY13 SUB-GRANT AGREEMENT W/ AREA 7 WORKFORCE INVESTMENT BOARD & AREA 7 CHIEF ELECTED OFFICIALS CONSORTIUM – JFS

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: COPIER MAINTENANCE AGREEMENT W/ LOUDY OFFICE MACHINES, INC. – $674.87 – REA ($506.15); DATA PROCESSING ($168.72)

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: COPIER MAINTENANCE AGREEMENT W/ LOUDY OFFICE MACHINES, INC. – $984.30 – REA ($738.23); DATA PROCESSING ($246.07)

E. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: COPIER MAINTENANCE AGREEMENT W/ LOUDY OFFICE MACHINES, INC. – $425.65 – REA ($319.24); DATA PROCESSING ($106.41)

TRAVEL

NOTE RECEIPT OF & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #418-13-161 – COMMISSIONERS WESLER, DAY, ROBERTSON & CONNIE CROWELL – COMMISSION  Request pulled

B. RES. #419-13-161 – COMMISSIONERS WESLER, DAY, ROBERTSON & CONNIE CROWELL – COMMISSION NO COST TO THE COUNTY

C. RES. #420-13-161 – RICK KEEHNER, JAMES SIMMONS & MIKE TOSCHLOG – ENGINEER Cost not to exceed $90

D. RES. #421-13-161 – ROBERT SCHNEIDER – SHERIFF FOJ Cost not to exceed $190

9.4  Minute mark    Connie gives commission Mindy's report (Posted below). Connie notes that the County has now spent a little over $87,000 more than it has brought in.

 

11 minute mark on cd  

8 minutes – 1.83 MB

File 3

Budget Commission certificated $11,395,132.77

Short discussion on who is responsible for paving the roadways at the Fairgrounds. Nothing from Kyle Cross yet.

12.5  Minute mark    All of the electrical needs at Fair grounds have been taken care of. Someone donated enough money to take care of the remaining amount of GFIs.

David Wesler reports that Duane Grimme would still like somewhere around $5,500 for painting of roofs.

County is doing drainage at $2,500.

David reports on what other counties do in the way of contributions. Discussion on the issue.

15.5  Minute mark   CenturyLink – Engineer contract discussion. Concerns addressed. Note receipt and approve by signing.

18  Minute mark   Workmen's Comp agreement approved.

19.25  Minute mark   SEPCO

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21.5  Minute mark   EXECUTIVE SESSION TO DISCUSS THE EMPLOYMENT OF A PUBLIC EMPLOYEE

Exit no action taken. David says they will talk to Randy on Wednesday.

23.25  Minute mark  David Wesler – Do you have anything else Connie?

23.5  Minute mark   Commissioner Denise Robertson invites fellow commissioners, Connie and Kim to an event. She is hosting a lunch and tour of Woodland Trails Boy Scout reservation. Tuesday, July 23 at 11:30 a.m.

David will not be able to attend.

26.25  Minute mark   David Wesler apologizes for missing the Historical Society events over the weekend.

Connie reports the events were well attended.

Chris felt there were a lot of things to do.

Magician impressed adults and kids.

29.75  Minute mark   Connie reports "All of our houses are down, leveled, seeded and strawed" – first round of Moving Ohio Forward Grant.

RECESS

32.2 minute mark on cd  

21.12 minutes – 4.85 MB

File 4

MISSY SMITH – MICROFILM QUARTERLY UPDATE

Listen to the audio

Discussion on scanners.

RECESS UNTIL 10:30

36.7 minute mark on cd  

4.28 minutes – 1.02 MB

File 5

JOHN BULL – FENCES & DEMOLITION PROCEDURES

Chad Hoke also attending.

Meeting opens with John Bull discussing swimming pool regulations.

County had not adopted residential regulations and now faces questions on fencing from a gentleman. Listen to the audio if you have questions.  

56.1 minute mark on cd  

19.27 minutes – 4.45 MB

File 6

This is part of the previous meeting.

Gentleman from Israel Township Neighborhood Watch Group.

Old buildings needing torn down discussion. Four places mentioned.

Discussion on township options – Property Maintenance Code.

1 hr. 27.5  minute mark on cd  

31.29 minutes – 7.2 MB

File 7

Duane Grimme

Duane is in to ask about money for painting roofs and filling pot holes.

David Wesler does not feel the commission should be paying for county road projects as that falls under the County Engineer. Duane agrees. Also brings up that when there is snow fall he has to make a call for snow clearing so that people can get to the dog kennels.

David Wesler mentions commission has over spent $87,000.

Duane feels that it is the Commissions responsibility to handle the drainage issues as the land owner.

All the livestock barns now have GFIs.

1 hr.  34 Minute mark   Commissioner Denise Robertson asks if there is a list of projects and expenses, Denise asked for one very early this year. Duane says he turned one in the last time he was in.

1 hr. 35.5 minute mark on cd  

8.03 minutes – 1.84 MB

File 8

TIM DONNELLON & RITA DAILY – PREBLE COUNTY CAP

Reviewed but you need to listen to the audio

A loose play ground tile back in 2009 is causing problems. Head Start is topic.

ADJOURN

1 hr.  53.65 minute mark on cd  

18.12 minutes – 4.16 MB