Preble County, Ohio

County Commissioners

December 21, 2009

Meeting audio and review 

File 1

Opening

3.04 minutes – 720 KB

File 2

9:00 A.M. – MINDY ROBBINS (GENERAL FUND FINANCIAL UPDATES)

Mindy has a cold.

4 min   On December 1, 2009 the General Fund had a cash balance of $1,616,434.72

On December 18, 2009 the cash balance was $1,755.562.76

Sales tax came in at $282,892 – Expected was $321,000

Estimated cash balance for December 31 is $1,383,625.12

End 18 minute mark on cd

15.02 minutes – 3.44 MB 

File 3

9:15 A.M. – LANDFILL LEACHATE COMMITTEE (LANDFILL LEACHATE NEGOTIATIONS)

Katie Worthington, Steve Simmons, Tom Barnes and??.

19 min Katie recommends going into Executive Session.

Out of Executive session

20 min   David has questions and wants a timeline with the whole process of negotiations with Lakengren & Camden.

This is continued until Monday; Katie will try and have it the first of the week but was not involved with all the discussions.

End 23 minute mark on cd

5.01 minutes – 1.14 MB 

File 4  & File 5

10:00 A.M. – GOOSE CREEK CROSSING MEETING

24 min mark    Meeting starts 

Apparently this is the core group mentioned last meeting.

Kleingers will be in later to talk with them.

If you have been following the issue on this website, you may be more informed than most of the core group.

27 min   Chris – wants input from everyone that is going to be players in this. (Speak about past and wanting this to be successful)

Steve Simmons – question on grant money and when and what it needs to be spent on.

30 min   Katie Worthington – 80% was to go toward construction for the whole of the money the Dayton Development Coalition got but the other recipients have already met that overall goal. That being the case, Preble does not have to meet the 80% but they (DDC) would like something on the construction part

33 min various questions on project from those in attendance.

35 min Dave on project history from 6 years ago and need to go after additional dollars. Mentions landowners.

36 min Bob on the reduction of the size of property involved. Water and waste water.

39 min Chris – previous quadrant design not relevant, things changing.  JRS grant due on the December 23, application needs to be in.  

42 min Traffic problem with the Pilot Truck Stop.

Chris – stop light and turning lanes at Orphans Rd.

43 min Unknown voice …..trucks back up both ways. (This truck problem was brought up to me over a decade ago. There is an inherent problem with people not wanting to deal with large semi trucks. )

46 min Kleingers enters for presentation.

47min Rob Painter, David Wright, Jay Stewart, Nathan Moore, Steve Cantor (water & sewer)

48 min  Dave Wright explains what they will be doing. Pretty much covers same ground as previous presentation to commissioners.

End 57 minute mark on cd

34 minutes – 7.78 MB 

File 5

1hr. 2 min Well site approval request by January 1, 2010. Site will be visited by New Years Eve with hopefully an approval shortly thereafter.

1hr. 4.5 min   Lloyd Lee – question on water and sewer being on site vs. Eaton or Lewisburg.  Issue with Eaton but options will be investigated. Treatment capacity at Eaton is "Taxed".  Mention of checking with Richmond.

1hr. 6.75 min    Steve Simmons – Question on JEDD, TIF …  CRA (Community Re-investment Area)

1hr. 8.5 min   K&A  …great location but it is kind of far out there..

1hr. 11.5min       Production well and test well. Waste water will take longer than the end of February deadline.

1hr. 15.5 min    Build America bonds and Issue 2

1hr. 18 min       JRS (Job Ready Site) very politically motivated

1hr. 20 min       USDA Rural Development

1hr. 21 min       Chris – tight deadline

1hr. 22 min        Team that will approach the Kemps (Keith Kemp) and discussion of identifying all the other property owners.

1hr. 23 min        Updating the Master Plan. Where to draw the line on the west side. All the way to Monroe Central or at the Kemp property line.

1hr. 25 min       Talk about the Auditor site and identifying land owners. Mindy offers Sean Maggard's name and GIS layer help.

1hr. 26.5 min     Introductions of who is in the room (Core Group) :

Sheriff Mike Simpson

Charles Pennington (CIC)

Clint Moore (Superintendent National Trail Schools)

Adam ???    ( Treasurer)

David Coleman  – Resident

Lloyd Lee  – Monroe Township Trustee

Douglas Fark –  Monroe Township Trustee

Gary Wagner – Mayor of Eaton – contract operator for Pilot

Joe Ferriell – Eaton

Dave Daily – Eaton

Mellisa Wallace – County Health District

Marty Bresher –  County Planning

Roger Clark – Washington Township Trustee

John Pence – Washington Township Trustee

Mindy Robbins – County Auditor

Mrtin Votel – County Prosecutor

Kyle Cross – Engineer's Office  

Katie Worthington – County Prosecutor’s Office

Steve Simmons – County Engineer

Fred Vogue  – just listening

1hr. 28.5 min   K&A – Next step get to the property owners

Chris – on trying to get them something later that day. Thanks everyone for coming.

1hr. 31 min     Meeting ends

End 1 hr. 31 minute mark on cd

34.01 minutes – 7.78 MB 

*** 1 hr. 31 minute mark – 1 hr 40 minutes mark removed for office chatter***

File 6

11:30 A.M. – BID OPENING – TWO 2010 SINGLE AXLE CHASSIS

1hr. 41 min Three bids

1st –  $143,070 with trade-in $131,070

2nd – $139,080   –  $130,080      Stoops

3rd – $80,111   –   $151,722        All State Peterbuilt

Forwarded to Engineer's Office.

End 1 hr. 46.75 minute mark on cd

6.46 minutes – 1.54 MB 

File 7

Chris – Bring Kleingers back in..

1hr. 47 min

Bob – comment about everyone buying into it and no negative comments.

1hr. 50 min    K&A  No brainer, adds value to local property lands.

Bob – "David has been more familiar with Keith Kemp for instance, from the past."

1hr. 51 min    K&A – " Do they want to sell the property?"

Dave Wesler – "They're interested… they're interested in discussion…so..  I would be more than happy to call Keith & Chad and get a meeting with Jay & David is it? I'd be more than happy to do that. I think, like Bob said all three of us want to be involved in, someway shape or form a lot of this."

Bob on Chris's experience in water & waste water. How soon does this need to happen?

1hr. 54 min  

Chris – on a Core Group to help K&A. Engineer, Auditor, Zoning.

Bob – on inclusion of a trustee for a warm fuzzy feeling. Lloyd Lee probably.

These cholesterol plaques cause hardening of cialis online straight from the source the artery walls and narrowing of the inner walls of the artery.

1hr. 56 min    Chris on some people not being able to understand some of it.

1hr. 58 min  

Bob – On Clint Moore and National Trail being the poorest school system in county. Moore very active in county and member of the CIC.

2hr. 0 min  

K&A  – Update Master Plan and going all the way over to Monroe Central.  Big box Distribution and office space.

Chris – take a look at previous studies. What does not work anymore and hope to build it out.

2hr. 2 min  

Dave – on revisiting the Miami MOU as a way for getting more grants.

Chris – on checking to see if they are still interested. Need to educate people on why that is being done.

Mention of talking to Keith Kemp in the afternoon.

Recess

End 2 hr. 5 minute mark on cd

18.14 minutes – 4.17 MB 

File 8

2hr. 5 min  

1:00 P.M. – SOIL & WATER BOARD OF SUPERVISORS (2010 FUNDING)

Meeting starts about 3 minutes in

2hr. 8 minThey will not be getting all there 2010 match money and already have their 2009 meeting.

2hr. 10min County budgeted $89,565 but the match will only $29,000 – $30,000

2hr. 11 min They will need another $12,000 from Commissioners to make budget and get through at the level they are at now.

2hr. 13 min   They will start 2010 with a $21,000 rollover and this could leave them with $0 at the end of the year.

2hr. 15 min    They want $100,565 from county and with expected match they would have a $133,751.

2hr. 21 min   Dave – checking on rent being reduced or moving to save money.

$1300 a month rent. 5year contract ends mid January.

2hr. 27 min   Chris on waiting until after the first of the year.

Sales tax down $63,000 for month off of adjusted downward estimate.

End 2 hr. 32 minute mark on cd

27 minutes – 6.18 MB 

File 9

V. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION &

APPROVAL OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE

DECEMBER 16TH REGULAR SESSION MEETING

VI. PUBLIC COMMENTS

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED

BY THE COUNTY AUDITOR

VIII. FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #667-09-142

RE: AUTH. PAYMENT – VARIOUS DEPTS.

B. CONSIDER APPROVAL OF RES. #668-09-142

RE: TRANSFER OF FUNDS – VARIOUS DEPTS.

IX. CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CERTIFICATION

RE: 2009 COUNTY HIGHWAY SYSTEM MILEAGE CERTIFICATION FOR ODOT

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A PERSONNEL ACTION

RE: RESIGNATION OF MINDY ANN SMITH – LANDFILL

X. BID RECOMMENDATIONS/ AWARDS

A. NOTE RECEIPT OF A BID RECOMMENDATION & FURTHER CONSIDER AWARDING

THE BID AS RECOMMENDED BY THE COUNTY ENGINEER

RE: 2010 AGGREGATE BIDS – ENGINEER

XI. AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: AMENDMENT #1 TO YARD WASTE REMOVAL AGREEMENT W/ FRESH AIRE FARMS – INCREASE $9,639.00 – RECYCLING

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: HOUSING REVOLVING LOAN FUND ADMINISTRATION AGREEMENT W/ OHIO DEPT. OF DEVELOPMENT

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: PRICE’S CREEK BRIDGE REPLACEMENT GRANT AGREEMENT W/ OHIO PUBLIC WORKS COMMISSION – ENGINEER

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING (2) ADDENDUMS

RE: ADDENDUM TO SOFTWARE LICENSING AGREEMENT & SOFTWARE SUPPORT AGREEMENT W/ APPRAISAL RESEARCH – INCREASE NO. OF LICENSES & SUPPORT FEES – $6,842.00 – REA

End 2 hr. 53.8 minute mark on cd

21.51 minutes – 5 MB 

File 10

2hr. 54min  Tish Plaugher on speaker phone

Chris – question on yard waste and it getting trucked off. Large spike in cost from landfill clearing but public also increased.

David –  what was original contract for?

Tish – a little over  $7,000, often time 2 – 3 trips to pick up landfill and resident and residential yard waste. Again attributed to rise in residential use and landfill expansion.

Bob – it almost double the amount. Did you question Fresh Air Farms about the increase? She has checked for others but not really anyone else. Four yard container being rented.

Chris – asks about when the bill was dated

3hr. 2min    Chris – question on if the grant money for recycling offsets the cost.

End 3 hr. 4.5minute mark on cd

10.39 minutes – 2.43 MB 

File 11

Connie on need to increase their (hers & Kim) work hours back to 80 hours with absence of Deb Brock.

Commissioners agree as office work is falling behind. (I agree)

3hr. 7min    Issue on figure mentioned earlier with Auditor – figure removed since morning meeting.

Bob – should this have come up sooner.

Chris – not usual

Bob – shouldn't she have approached it sooner than the last ten days of year?

Connie – on the phone for two hours with her…

Chris – house keeping issue, she should have..

3hr. 12min

Chris – HSA's we approved, we are going to set on those awhile as with new health care plan they may be a thing of the past. Depends on what bill government passes.

3hr. 13min    Discussions earlier in day with Keith Kemp appeared to go well as long as there is minimum impact.

3hr. 15 min   hope for signed contract next Wednesday.

3hr. 16min    Bob upset with a department spending $149 on detailing a van.  This is why government does not have money.

3hr. 18.5 min    Dave will not be at Wednesday meeting

3hr. 19 min       Chris reads letter addressed to Mr. Koontz Preble County Pork Festival from city of Eaton

Expo center is not approved for indoor tractor pulls.  

List of items needed to pass review.

3hr. 21.5min    

Bob – wants to talk about Leachate. During lunch much of his time was spent thinking about leachate. (Where did these guys eat?? lol)  ***  Leachate file 11a ***

He is satisfied and comfortable with the contract. Thinks the grading system is good, respects the economic development issue. Request was for 20 years.

He does not care who got it. "Disturbed that formed a committee and that we don't want to follow their recommendation or that we want to alter their system." Thinks we have had ample time. Does not want to draw it out.

Dave – respects that but Disagrees with Steve Simmons was looking totally at the cheapest way to get rid of the leachate. Dave is looking at general over all benefit and the scoring system reflected that.  Never asked to go the village down there, I said I would.   For seven years we have been talking about running it to Camden. Camden Coal and others make use of rail.  Agree to disagree. I tried to ask Kyle last week now I am told to talk to Steve. Bob, you and I have been out of the loop. Benefits in running it to leachate. He did not know the scoring scale system would be.

3hr. 29.min   Bob – I guess, all three of us should have served on that committee. "I don't want this to go the wrong way, for us to have problems we don't anticipate or want to have.

3hr. 21.5min   Bob – thinks we ought to move on it

3hr. 29.5min  Chris – David is going to meet with Steve, Monday. I think that ahhm there has been ample time for everybody to have input. You know, the one thing you stated was that you were supposed to be on that committee and you didn't participate. So you had ample time to participate David, all last year. 

Dave – Not true. Steve & Tom said they were going to go and talk with Camden about the Leachate. I said fine a commissioner needs to serve on that committee, let me know when you are going and I'll be more than happy to go with you. I was never – ever asked to go.

Chris – If you wanted to serve on that committee obviously you should have been in contact with them.

Dave – I was, oh geez I said let me know when you are going to go down and contact the village council and I was never notified.

Bob – Guys on Monday or Wednesday, Monday, I am moving on it.

Chris – on need to put this to bed.

Motion to Adjourn

End 3 hr. 32 minute mark on cd

30.47 minutes – 7.04 MB