Preble County, Ohio

County Commissioners

January 24,  2011

Meeting audio and review

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. APPROVAL OF MINUTES

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE JANUARY 19TH REGULAR SESSION MEETING

VI. PUBLIC COMMENTS

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR, #294 – #407.

End 3.56 minute mark on CD – 923 KB

File 2

VIII. FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. # 77-11-148

RE: AUTH. PAYMENTS – SHERIFF ($730.00); ENGINEER ($639.28)

B. CONSIDER APPROVAL OF RES. # 78-11-148

RE: TRANSFER OF FUNDS – ENGINEER – $88,000 for testing of previous underground storage tank leakage.

C. CONSIDER APPROVAL OF RES. # 79-11-148

RE: MORAL OBLIGATION – VARIOUS FUNDS

D. CONSIDER APPROVAL OF RES. #80-11-148

RE: MORAL OBLIGATION – VARIOUS FUNDS

E. NOTE RECEIPT OF AN AMENDED CERTIFICATE

RE: 2011 PERMANENT CERTIFICATE OF ESTIMATED RESOURCES  $11,014,560.85 – General Fund

Property taxes – $1,684,810

Other Sources – $7,198,118

Unencumbered balance from 2010 – $2,131,632.85

F. CONSIDER APPROVAL OF RES. #83-11-148

RE: 2011 PERMANENT APPROPRIATIONS

G. NOTE RECEIPT OF AN AMENDED CERTIFICATE

RE: FY09 CDBG CHIP ($12,450.00)

H. CONSIDER APPROVAL OF RES. #84-11-148

RE: SUPPLE. APPROP. – FY09 CDBG CHIP ($12,450.0); FY09 CDBG ($9,726.77); 12.5 Minute mark    Cell phone vibrating   PRICE’S CREEK BRIDGE REPLACEMENT ($372,000.00); CSTP GUARDRAIL PROJECT ($300,000.00); KETTERMAN & JUNCTION ROADS BRIDGES ($456,760.00)

13 Minute mark    IX. CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A REPORT FROM THE SHERIFF’S OFFICE

RE: MONTHLY JAIL REPORT – DECEMBER

67 males admitted

27 females admitted

Average daily count: 36

Yearly total:

Male    1,108

Females  294

Average daily count for the year: 46

B. NOTE RECEIPT OF A COURT ORDER FROM JUVENILE COURT

RE: TRANSFER OF FUNDS FROM PROBATE CT.-SPECIAL PROJECTS TO JUVENILE CT. – MAGISTRATE SPECIAL PROJECTS

C. NOTE RECEIPT OF A LETTER FROM PROBATE COURT

RE: NEW HIRE – CHIRSTINA M. WEBER – PROBATE/JUVENILE COURT – $10.11 per hour

D. NOTE RECEIPT OF & CONSIDER APPROVAL OF A LEGAL AD, BID SPECS & BID FORM

RE: 2010 DESIGN/BUILD FOR KETTERMAN & JUNCTION ROADS BRIDGES – ENGINEER

E. NOTE RECEIPT OF & CONSIDER APPROVAL OF A LEGAL AD, BID SPECS & BID FORM

RE: 2011 CHIP AND SEAL BID – ENGINEER 8.6 miles of road

F. NOTE RECEIPT OF & CONSIDER APPROVAL OF A LEGAL AD, BID SPECS & BID FORM

RE: 2011 RESURFACING BID – ENGINEER .  5.216 mile for County Engineer – 8.2 miles for various township roads

G. NOTE RECEIPT OF & CONSIDER APPROVAL OF A LEGAL AD, BID SPECS & BID FORM

RE: 2011 STRIPING PROGRAM BID – ENGINEER   34.6 miles of road

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17.6 Minute mark   H. NOTE RECEIPT OF A NOTICE OF APPEARANCE FILED IN U.S. DISTRICT COURT

RE: NOTICE OF APPEARANCE OF COUNSEL – VILLAGE OF CAMDEN VS. BOARD OF PREBLE COUNTY COMMISSIONERS

I. NOTE RECEIPT OF MOTIONS FILED IN U.S. DISTRICT COURT

RE: MOTION TO DISMISS, MOTION FOR MORE DEFINITE STATEMENT AND MOTION TO QUASH SERVICE FILED BY PREBLE COUNTY – VILLAGE OF CAMDEN VS. BOARD OF PREBLE COUNTY COMMISSIONERS

J. NOTE RECEIPT OF A LETTER FROM JUVENILE COURT

RE: REDUCTION IN HOURS OF BILLIE MORELAND

K. NOTE RECEIPT OF A LETTER FROM MARTIN VOTEL, PROSECUTING ATTORNEY

RE: APPOINTMENT OF JAMES THOMAS, JR. TO LAW LIBRARY RESOURCES BOARD

19.5 minute mark on cd  

15.34 minutes – 3.56 MB

File 3

X. AGREEMENTS & CONTRACTS

A. NOTE RECEIPT AND CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: ELEVATOR MAINTENANCE AGREEMENT WITH SCHINDLER ELEVATOR CORP. – $4,272.00 – BLDG. MAINT.

B. NOTE RECEIPT OF AN EXECUTED AGREEMENT & FURTHER AUTHORIZE $9,940.25 AS THE SETTLEMENT AMOUNT

RE: EXECUTED SETTLEMENT AGREEMENT W/ OHIO LEGAL RIGHTS SERVICE

C. NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: EQUITABLE SHARING AGREEMENT & CERTIFICATION W/ U.S. DEPT. OF JUSTICE & U.S. DEPT. OF THE TREASURY – SHERIFF

D. NOTE RECEIPT AND CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: 2011 GROUNDWATER MONITORING AGREEMENT W/ BROWN & CALDWELL OHIO, LLC – $173,757.00 – LANDFILL

E. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: TIME STAMP MAINTENANCE AGREEMENT W/ SIMPLEXGRINNELL – $196.00 – SHERIFF

F. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: FIRE ALARM INSPECTION & TESTING SVS. AGREEMENT W/ SIMPLEXGRINNELL – $2,500.00 – SHERIFF

XI. TRAVEL REQUESTS

NOTE RECEIPT AND CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS

A. RES. #76-11-148 – HEATHER MORTON & MICHELLE SHAFER – JUVENILE COURT  Cost not to exceed $424

B. RES. #81-11-148 – MARY WARRICK – PROBATE COURT  Cost not to exceed $58

C. RES. #82-11-148 – TERRY PENDERGRAFT – VETERANS SVS  Cost not to exceed $391

24 Minute mark   Previous audio section ends followed by between meeting chatter.

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12.33 minutes – 2.87 MB

File 4

32 Minute mark   Commissioner Wesler – Do you have anything else Connie?

Connie – Penny McGuire emailed me to let me know that micro film costs collected to date $11,345.96. I think they started collecting that in 2008 or 2009.

33.75 Minute mark   CCAO February 27 – March 1.

Miami Valley Regional Planning – Spring Dinner – May 11

36.4 Minute mark   Commissioner Chris Day – We met ahhh Thursday? Get my days straight here. We met Thursday with ahhh the the group the core group that was looking at the Goose Creek. We met with Frank Leon, Shawnda and the core group to see where we are at with everything. Ahhh the ahh Shawnda is going to work with the Engineer to see what monies are out there for the road portion of it. Frank is supposed to update ahhh the numbers, dates and the figures for water and waste water. I thought I would have that this morning, I haven't gotten anything yet. You haven't got anything from him have you?

Connie – No

Commissioner Chris Day – Ok ahhhm I forgot to check my junk mail, sometimes that stuff gets kicked over to that so.. Ahh as soon as they get that we need to have a discussion on ahhhh where we're at and what we want to do and we need to make a decision. Ahh the core group is tentatively ahh were going to try to get back together the week of the 14th of February and see where everybody is at see what our options are. So hopefully by then we'll have ahhh options and then ahh it will be up to we will bring everything back to this Board and then we need to make a decision on what we want to do and we are going to have to pull the trigger and move forward or whatever, this probably decides what direction we go so. Ahhm there is still a lot of ahh a lot of the stuff is still the same but there is still some unknowns as we all know with the changing of the guard at the state and the Ohio Department of Development so. I though it was a pretty good meeting and ahhhmm I think that was about it wasn't it Connie?

Connie – yes. You just brought everybody up to date and met Shawnda.

Commissioner Chris Day – Right. So ahmm obviously some of the meetings we have attended ahhm and there is still some stimulus money out there. There's still the Ohio Department of Development said there are still funds out there which Shawnda is looking into that. So we have to find out if we can qualify for some of that.

39 Minute mark   Commissioner Wesler – Ok.  Bob do you have anything?

Commissioner Stonecash – No, not at this time.

Commissioner Wesler – Well I'm disappointed.  I was wanting to hear how the Chamber award banquet went.

Commissioner Stonecash – It was very good. Very good dinner. Goes on to tell about dinner and awards.   

52 minute mark on cd  

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File 5

This file opens with office noise    Discussion outside of Chamber. ***

1 hr. 1 Minute mark  People back in Chambers.

INTERVIEWS (LAND USE MANAGEMENT)

1 hr. 2 Minute mark   EXECUTIVE SESSION.

Chad

Office noise

THIS MEETING WAS NEVER ADJOURNED

1 hr. 13.1 minute mark on cd  

21.7 minutes – 4.83 MB