Fair Board Needs to Move ahead on Bullen offer.

First let’s start with this basic info: The Preble County Commissioners hold title to the Preble County Fairgrounds for the people of Preble County. The Ohio revised code grants operating control to the county Ag Society. We the people own it and it is not in the condition it should be. There has been friction between the county commissioners and the Ag Society to the point that the automatic pass through of rental money from the cell tower on the property was held up back in 2010. See the September 15, 2010 review, scroll down to File 6 and read the review or even better listen to the audio file. The commission concern was justified. My feeling is the cell tower money belongs to the fair board but I understand the commission frustration. The maintenance issue was also cited as part of the Pork Fest lawsuit filed April 8, 2010 and scheduled for a pretrial conference on July 6, 2012 at 11:30. A good point to start a review would be the February 3, 2010 meeting or listen to files 3 – 9. There is more background information on the fairground issue that can be searched for on this site. Anyone who wants additional audio files made available can email me.

Duane gave a good report on the number of events being held at the Fairgrounds and the need for more funding. He also noted that the Darke County Fair lost money last year while the Preble County Fair did not. This is something that many are not aware of, including me. It was a good point to make. Chris Day asked good questions at this meeting. Neither commissioner brought up the issue raised last week by Greg Smith over the hay bid being awarded to the lowest of two bids (Listen to Greg’s comments from the May 21, 2012 meeting File 2).  I brought it up at the end of the meeting as I felt that the issue was the elephant in the room.  Unknown to me at the time was that Greg had written a letter to the Register Herald about his view of what happened and other issues. Here is a short seven minute video of the hay bid process at the last Fair Board meeting: video. The Register Herald also had a letter from Pat Taylor agreeing with a letter from Mary Bullen the week before.  There is an admitted need for more funds and it can’t help but raise questions when a low bid is accepted. The issue is one of asking for more taxpayer money while not awarding a contract to the highest bidder.   Also not discussed during the meeting was the Mary Bullen offer to finance at her expense a full time Fairgrounds manager for three years.  Title, job description, authority and duties appear to be a matter of contention to the point that the offer has been around since at least last October. The process needs speeded up, cleared up and my view is the offer needs to be accepted. I agree that things have gotten better with Duane on board but a review of this meeting will show that even he admits they need financial help and can’t keep up with the maintenance of 40 buildings at one per year.  Even tough things may be better, the fair board puts in a lot of volunteer time and the fairgrounds may be busy there is not enough money to maintain the property.  Take the Bullen offer to pay for a professional manager working 40 hours per week.  Doing the same thing over and over and expecting a different result is not moving forward, it will not solve the problem.

Preble County Commissioners

May 30, 2012

Two Commissioners in attendance

Bob Stonecash absent

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. APPROVAL OF VOUCHER

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE VOUCHER AS SUBMITTED BY THE COUNTY AUDITOR

VI. PUBLIC COMMENTS

End 4.21 minute mark on CD – 1 MB

File 2

FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #382-12-156

RE: NOTE ISSUANCE – $13,698.42 – BROCK DITCH IMPROVEMENT

B. CONSIDER APPROVAL OF RES. #383-12-156

RE: TRANSFER – VARIOUS FUNDS  5.75 Minute mark  General Fund advances Goose Creek Crossing advances $24,219.50 ???

C. CONSIDER APPROVAL OF RES. #384-12-156

RE: AUTH. PAYMENT – PROBATE CT. ($1,596.03); FY11 CDBG CHIP ($8,200.00);  JUVENILE COURT ($4,173.37); LANDFILL ($1,741.20); BLDG. MAINT. ($249.00);   GOOSE CREEK CROSSING ( OWDA $4,794.25; OWDA $7,315.50)???

D. CONSIDER APPROVAL OF RES. #385-12-156

RE: AUTH. EXPEND. – $22,000.00 FOR PURCHASE OF (1) USED CHIPSPREADER – ENG.

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A COURT ENTRY

RE: COMPLAINT IN FORECLOSURE – BANK OF AMERICA VS. JOHN & JUDY CAHILL & PREBLE CO. BOARD OF COMMISSIONERS – CHIP home

Connie – We have had about five or six of them like that.

B. NOTE RECEIPT OF A LETTER RECEIVED FROM THE OHIO DEPT. OF JOB & FAMILY SVS.

RE: CPOE STAGE 8 QUALITY IMPROVEMENT PLAN APPROVAL

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: BUILDING LEASE AGREEMENT W/PREBLE CO. MHRB – $36,000 – TASC

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING (2) AGRICULTURAL LEASE AGREEMENTS

RE: CHILDREN’S HOME FARM GROUND ($27,296.28) & LANDFILL TRACT II ($55,651.84) FARM GROUND AGREEMENTS W/JIM MITCHELL – COMMISSION

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: COMMUNITY CORRECTIONS FY13 GRANT AGREEMENT W/OHIO DEPT. OF REHABILITATION & CORRECTION – COMMON PLEAS COURT

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: AFFIRMATIVE ACTION PLAN UPDATE AGREEMENT W/ CLEMANS, NELSON & ASSOC. – $ 3,500 – FY11 CDBG CHIP

E. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CONTRACT

RE: VENDOR/EXHIBITOR CONTRACT W/PREBLE CO. FAIR – $ 165.00 – RECYCLING

F. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: AMENDMENT TO JUVENILE SUBSIDY GRANT – BUDGET “CARRYOVER” EXEMPTION

TRAVEL REQUESTS

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS

A. RES. #386-12-156 – MARIAN SCHMIDT & ELIZABETH SIZEMORE – JUVENILE COURT Cost not to exceed $410

B. RES. #387-12-156 – MINDY ROBBINS – REA Cost not to exceed $353.10

C. RES. #388-12-156 – DAVID KRAZL – ENGINEER Cost not to exceed $172

17 Minute mark   Connie – You have three documents to sign here for the note. ???

18.49 minute mark on cd  

14.4 minutes – 3.36 MB

File 3

MINDY ROBBINS – GENERAL FUND FINANCIAL UPDATE

See report below:

 

27.25 minute mark on cd  

8.46 minutes – 2 MB

File 4

DUANE GRIMME – FAIRGROUNDS IMPROVEMENTS

I attended this meeting and there is video.

 

1 hr. 18 minute mark on cd  

50.35 minutes – 11.5 MB

File 5

Let’s take look at the most common causes of ED: Low testosterone level High blood sugar level Depression and stress or hypertension or it could be owing to a decrease in sex hormones. http://amerikabulteni.com/2012/02/04/new-yorkta-super-bowl-finalini-seyredebileceginiz-en-iyi-10-bar/ viagra price

KIM KELLER – DEMOLITION GRANT

Moving Ohio Forward Grant Program

HIT Foundation very interested in it as well several others (New Paris included).

$330,351 available to Preble County. Reimbursement grants.

Alloted to Preble County, Does not necessarily have to be the commissioners.

This topic will be mentioned in the next meeting.

New Paris would like to be involved but not necessarily as lead.

Has to be turned in by June 30.

Residentual properties only, must be blighted, vacant or abandoned.

Attorney General sees it as money making.

Recycle and reclaim as much as possible for more money.

1 hr. 32.5 minute mark on cd  

14.28 minutes – 3.31 MB

File 6

HIT FOUNDATION QUARTERLY UPDATE, CONSOLIDATED PLAN REVIEW & WAIVER REQUEST

Bill Hutton, Mary Bullen, Toni Morgan and others. Metro Housing.

Demolition grant mentioned last meeting.This needs moved forward on quickly.

1 hr. 46.5 Minute mark   CONSOLIDATED PLAN REVIEW

1 hr. 58 Minute mark   Lead abatement project. Camden home with children.

2 hr. 6 Minute mark   CHIP.

2 hr. 11 minute mark on cd

38.33 minutes – 8.81 MB

File 7

Kim Keller. $11,800 additional available after funding three projects.

Villages mentioned for additional funds and what they would use extra funds for:

Gratis more water line – $40 a linear foot.

Eldorado – storm sewer work.

West Manchester – more protection around generator.

Discussion on issue.

2 hr. 21.75 minute mark on cd  

10.45 minutes – 2.45 MB

File 8

Connie – Resolution 389 – transfer of funds – $8,000 for email server and software.

Chris offers view on cloud computing. We agree on something.

Resolution 390 – $2,638.50 for purchase of a new email compure module and redundant compute module. Low bid accepted – Bids ranged up to$3,755.

Resolution 391 – $5,208.05 for purchase of Microsoft Windows Server 2008 and 2012 and 100 Microsoft Exchange single user licenses for the server.

2 hr. 26 Minute mark   Resolution 392 –   $5,578.36 for installation of an additional electric pole and extending the service for the Preble County Landfill.

Resolution 393 – Authorizes President of County Commission to submit for Community Development Block Grant. Village of Eldorado water line improvements – $44,000 \ Gratis water line improvements – $46,000 \ West Manchester sanitary improvements back-up generator $34,000. Admin – $16,000.

2 hr. 27.5 Minute mark   Commissioner Wesler asks for a five minute break because he has to make a phone call.

2 hr. 30 minute mark on cd

8.16 minutes – 1.89 MB

File 9

____________________________________________________

Background audio probably just out of the commission chamber:

2 hr. 31.5 Minute mark    Commissioner Wesler – I'm disappointed that they said well we're getting the money from you guys.

Chris Day – I guess my question is…

Kim Keller also in background.

2 hr. 34 Minute mark    The issue being discussed is housing – probably the HIT meeting.

Commissioner Wesler – What I heard Dwayne say is sort of like screw the entire  ???

2 hr. 38 Minute mark   Kim Keller – Reimbersment grant

____________________________________________________

2 hr. 53.5 minute mark on cd

23.31 minutes – 5.38 MB

File 10

Dayton Development Coalition contact changes.

2 hr. 54.5 Minute mark   Connie – Letter from Myron Orr regarding Van Ausdal Rd.

Engineer apparently has already had a letter. Dixon Township.

2 hr. 58.2 Minute mark     Letter from Kelli Ott regarding Board application.

2 hr. 59 Minute mark    Commissioner Wesler on Fairgrounds and money spent by the commission helping the Fairgrounds. Addresses and issue that I brought up (Dave mentions my name) in support of Duane Grimme asking for more help. Drainage issue last year.

3 hr. Minute mark     Family Day – June 22, Preble County Farm Bureau – Public Policy Development Luncheon. Dave plans to be there.

Dave mentions honor guard and all the good they do. Video is being put together on the Preble County Honor Guard many of who are in their 80's.

ADJOURN

3 hr. 4.5 minute mark on cd

11 minutes – 2.51 MB

The audio files will remain up for only a limited amount of time. If they are needed please email.