Preble County, Ohio

County Commissioners

July 26, 2010

Meeting audio and review

Bob Stonecash on vacation

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE JULY 21ST REGULAR SESSION MEETING

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

End 3.16 minute mark on CD – 768kb

File 2

VIII. FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #378-10-145

RE: AUTH. PAYMENT – SHERIFF ($690.98 & $970.12); ENGINEER ($128.17); JFS ($2,277.00); WORKFORCE DEV. ($3,653.65 & $1,288.20); CHILD. SVS. ($34,910.30, $7,030.00 & $5,901.90)

5.5 minute mark on cd  

2.15 minutes – 530kb

File 3

9:15 A.M. – MINDY ROBBINS (GENERAL FUND FINANCIAL UPDATES)

6.5 minute mark       Cash balance on July 23, 2010  –  $1,630,079.97

10.5 minute mark      Extended discussion on State audits of businesses and having to return money to state because of reimbursements from over payment of sales tax. ($50,000) return of sales tax money after getting $200,000 more than expected in June.

26.2 minute mark on cd  

20.53 minutes – 4.78 MB

File 4

9:30 A.M. – JFS & CHILD. SVS. MONTHLY MEETING

Becky Sorrell

28.5   minute mark      Meeting starts. Unemployment down to 11%.

712 visitors to the job center. Working with SILFEX and other.

Up to 5100 food stamp recipients, 67.81% from December 2008 to May 2010.

30.5   minute mark      377 individuals in Preble County exhausted their unemployment benefits in June.

32   minute mark      90 kids in care for June.  1621 bed days $54 per child.

36   minute mark      Looking for Jewel Good's replacement, has three candidates.

39.5 minute mark on cd  

13.13 minutes – 3.02 MB

File 5

VIII. FINANCIAL CONSIDERATIONS (Continued)

B. CONSIDER APPROVAL OF RES. #380-10-145

RE: FILING LIST OF DELINQUENT PROPERTY OWNERS TO COUNTY AUDITOR FOR USER CHARGES FOR PCSD #3 PER ORC 6117.02

C. CONSIDER APPROVAL OF RES. #381-10-145

RE: TRANSFER OF FUNDS – VARIOUS DEPTS.

42.75  minute mark      IX. CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A COURT ORDER FROM JUDGE DUES, JUV. COURT

RE: ORDER TO COUNTY AUDITOR TO TRANSFER FUNDS FROM PROBATE CT. – SPECIAL PROJECTS TO JUV. CT. – MAGISTRATE SPECIAL PROJECTS

B. NOTE RECEIPT OF A LETTER FROM OFFICE OF HOUSING & COMMUNITY PARTNERSHIPS

RE: AMENDMENT REQUEST FOR GRANT B-C-09-1CK-2 – HOME CHIP

C. NOTE RECEIPT OF A REPORT FROM BECKY SORRELL, JFS DIRECTOR

RE: SETS ACCT. BANK RECONCILIATION REPORT FOR JUNE 2010 – CSEA

D. NOTE RECEIPT OF (3) LETTERS FROM SHERIFF SIMPSON

RE: CONTRACTED PAY INCREASES FOR STEVEN BRATTON, GEORGE PETTIT, & TERRY PETTIT

E. NOTE RECEIPT OF A LETTER FROM DIANE KNUPP, PREBLE DD SUPERINTENDENT

RE: RESIGNATION OF CAROLYN SHOWALTER FROM BOARD OF DD

49.25 minute mark on cd  

9.45 minutes – 2.23 MB

File 6

X. AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF (3) EXECUTED GRANT AMENDMENTS

RE: GRANT NUMBER MODIFICATION AMENDMENTS FOR GRANTS B-C-09-1CK-1, B-C-09-1CK-2 & B-F-09-1CK-1 – FY09 CHIP & CDBG GRANTS

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: PHONE SYSTEM MAINT. AGREEMENT W/ DOSS BUSINESS SYSTEMS – $2,500.00 – JFS

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING (2) AGREEMENTS

RE: COPIER MAINT. AGREEMENTS W/ LOUDY OFFICE MACHINES – $257.96 – BLDG. REGS. & $151.44 – EMA

52  minute mark      XI. TRAVEL REQUESTS

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #379-10-145 – TERRY PENDERGRAFT, DANIELLE MORROW & DONALD MORROW – VET. SVS. Cost not to exceed $623

B. RES. #383-10-145 – MAGISTRATE STEPHEN BRUNS – SPEC. PROJ. – CT. TRAINING  Cost not to exceed $60

C. RES. #384-10-145 – MICHELLE SHAFER, JIMMY WILLIAMS & HEATHER MORTON – JUV. CT. Cost not to exceed $  NO COST

D. RES. #385-10-145 – LINDA HALE, TRACY BRADFORD & MISSY HOLBROOK – JFS Cost not to exceed $30

E. RES. #386-10-145 – NANCY GRASSMAN – JFS  Cost not to exceed $10

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F. RES. #387-10-145 – KAREN ADAMS – JFS  Cost not to exceed $380

G. RES. #389-10-145 – TERRY PENDERGRAFT – VET. SVS.  Cost not to exceed $549

H. RES. #390-10-145 – MELISSA HOLBROOK – JFS  Cost not to exceed $10

I. RES. #391-10-145 – CHARITY LORANZAN, DANIELLE PIERATT & JULIA MILLIKIN – JFS  Cost not to exceed $40

J. RES. #392-10-145 – CHARITY LORANZAN & MISSY HOLBROOK – JFS  Cost not to exceed $30

K. RES. #393-10-145 – CHARITY LORANZAN – JFS Cost not to exceed $10

L. RES. #394-10-145 – CHARITY LORANZAN – JFS   Cost not to exceed $10

M. RES. #395-10-145 – CHIEF DEPUTY MIKE SPITLER – FOJ  Cost not to exceed $225

N. RES. #396-10-145 – CAPT. JOE RENNER – FOJ   Cost not to exceed $225

58 minute mark on cd  

8.44 minutes – 2.00 MB

File 7

58  minute mark      Chris Day – Connie do you  have anything else?

59.75  minute mark     EXECUTIVE SESSION TO DISCUSS POSSIBLE DISCIPLINE OF A COUNTY EMPLOYEE

1 hr. .75  minute mark     Commissioner Chris Day reads letter into record. (Susan Conley – Preble County Sheriff's office)

Placed on Administrative leave pending…. violation of last chance agreement…

1 hr. 3.25 minute mark on cd  

8.44 minutes – 2.00 MB

File 8

1 hr. 3.5  minute mark     Commissioner Dave Wesler question for Steve Simmons – brings up dispute at landfill.  Eastman & Smith and holler?

10:30 A.M. – STEVE SIMMONS & RICK KEEHNER (PROPOSED DITCH ASSESSMENTS)

1 hr. 5.25  minute mark     Meeting turned over to Engineers office.

1 hr. 18  minute mark     Discussion on 20% bump up in cost.  

1 hr. 30.5  minute mark     Chris Day asks Steve Simmons if Kyle called about the Issue 2 stuff. He had not. Chris then asks Connie if we had seen anything on the Issue 2 stuff yet.

1 hr. 31  minute mark    Connie brings up review of letters that will be sent to Gasper Township residents. Evening meeting, letter prepared by John Jones, letter to go out this week if approved (LEACHATE).

Letter approved

1 hr. 33.5 minute mark on cd  

30.03 minutes – 6.87 MB

File 9

11:00 A.M. – STEVE SIMMONS, RICK KEEHNER, RANDY BOWSER & KATIE WORTHINGTON (6-YR. DITCH REVIEWS)

Katie Worthington: Discussion of her review… combining ditches.

1 hr. 54 minute mark    Gasper Township comment  File 9A

2 hr. 3.5 minute mark on cd  

8.44 minutes – 2.00 MB

File 10

2 hr. 5.5 minute mark    Steve Simmons on notifying everyone that had been told of the ditches being combined "never mind" involves Cail ditch. Involves over 90 people. The county is going back to three different ditches.

2 hr. 6.5  minute mark    Ditches won't be combined, some property owners have already been charged for a review. Everything will have to be done again.    

________

File 10A  – 3.48 minutes

2 hr. 8.5  minute mark    How is it fair to charge the landowners for our mistake?  I'd be more afraid of a lawsuit being brought up on that than anything else.

Steve Simmons – we will think about it for a while.

Dave Wesler – sighing

Chris Day – Why don't we do this, everyone think about it a little bit and then….

…total review of everything.

_______

2 hr. 12.75 minute mark on cd  

9.16 minutes – 2.12 MB

File 11

2 hr. 13.5  minute mark    Request by Health District for new levy. 4 tenths of 1 mill.

2 hr. 15.5  minute mark    Children's services transfers compared to last year. Children’s Services has $52,224 more in cash this year than last year.

Discussion of holding back July transfer. Wait until after the settlement. Next payment to be $22,000 in September.

2 hr. 23.5  minute mark     Note receipt of and approve letter to Gasper Township leachate line residents.

2 hr. 24  minute mark       Mention of Hueston Woods not having to pay landfill assessment.

2 hr. 24.75  minute mark       Resolution 382 to cover Commissioner Day's lodging at Summer Conference. $97.49

2 hr. 25.5  minute mark       Resolution 388 approves Prosecutor's office to provide legal representation for Northwest Fire & Rescue.

2 hr. 26 minute mark        Move to note receipt and approve ad to fill opening on DD board.

2 hr. 27 minute mark        August 27, ad for Health district.

2 hr. 27.75 minute mark        Discussion on how to clean up run down properties.  Dave had been in contact with HIT and Health department.

2 hr. 27.75 minute mark        RECESS UNTIL 6:30 FOR NIC MEETING

2 hr. 31.75 minute mark on cd  

18.57 minutes – 4.33 MB

File 12

6:30 P.M. – INFORMATIONAL MEETING (COMMERCIAL & NON-COMMERCIAL INSPECTIONS WITHIN PREBLE COUNTY)

2 hr. 32.5  minute mark       Meeting starts.

City of Eaton to keep their own zoning.

2 hr. 37 minute mark       NIC presentation – Andrew McKenzie President & John Bull VP

2 hr. 42 minute mark       Handing out packets to Villages.

2 hr. 53 minute mark       Question from Verona resident on cost going up.

3 hr. 6 minute mark       Looking for November start up.

3 hr. 11.5  minute mark       Question from New Paris Mayor on help with Zoning Code updates. Miami University given as a resource.

3 hr. 15 minute mark on cd  

43.1 minutes – 9.88 MB