Dave Wesler was absent as budget concerns were once again an issue. As reported last week deficit spending is a concern and it became a topic once again at this meeting.  Review File 3. With the jail running at capacity the Sheriff is facing a shortfall to cover meals and the additional expense of medical treatment for an increased amount of drug dependent inmates. The indigent defense fund budgets are about tapped out and it is only July. There is also the concern of another possible Children’s Services expense at the end of the year. Chris Day estimated unexpected and non-budgeted expenses could range from $100,000 – $300,000.

The General Fund Balance over the last several years:

July  8, 2013 Cash Balance – $2,812,304.

July 16, 2012 Cash Balance  – $2,869,785.01

July 1, 2011 Cash Balance – $2,479,732.01

July 1, 2010 Cash Balance  – $1,752,465.95

At the start of July of 2009 the county had a balance of $818,469.45

Preble County Commissioners

July 10, 2013

Two Commissioners in attendance

David Wesler absent

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE JULY 8, 2013 REGULAR SESSION MEETING

3.01 minutes – 708 KB

File 2

RANDY GILBERT – PERSONNEL

EXECUTIVE SESSION TO DISCUSS THE EMPLOYMENT OF A COUNTY EMPLOYEE – Two individuals

Exit no action taken.

Chris Day advises Randy to continue with background checks and clarification. One worker hired but I could not make out what Chris mumbled.

7  Minute mark   FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #425-13-161

RE: AUTH. EXPENDITURE – $15,128.79 FOR THE PURCHASE OF A NEW JD 997 DIESEL ZTRAK MOWER W/ 60” REAR DISCHARGE DECK – ENGINEER

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF (4) LETTERS FROM JUDGE DUES

RE: RATE ADJUSTMENTS FOR BRANDI CHRISTENSEN – up .60 cents to $9 per hour, JODY BETSCHER up .41 cents to $14.32 , KRISTINA BURLESON  to $13.76 & MICHELLE DAVIS  up to $21.32 – JUV. TASC (3% raises)

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: AMENDMENT TO SUPERVISION/CONSULTATION OF INTENSIVE HOME-BASED SERVICES AGREEMENT W/ MICHELLE GEBHART – EXTEND 1 YR. – NOT TO EXCEED $15,600.00 – SAFE FUND

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: FY13 SMALL PAVING PROGRAM AGREEMENT W/ FREISTHLER PAVING INC. – $44,980.00 – ENGINEER

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: MEMORANDUM OF UNDERSTANDING AGREEMENT FOR FUNDING OF THE SAFE PROGRAM – MHRB ($12,500.00) & FELONY SUBSIDY ($17,500.00)

D. NOTE RECEIPT OF AN EXECUTED AGREEMENT

RE: MARCS RADIO SUBSCRIPTION AGREEMENT W/ OHIO OFFICE OF INFORMATION TECHNOLOGY, MULTI-AGENCY RADIO COMMUNICATIONS SYSTEM PROGRAM OFFICE – $1,200.00 – EMA

E. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: LEASE AGREEMENT W/ DAYTEP LIMITED LIABILITY PARTNERSHIP – $13,628.31 – CERT. OF TITLE – strip mall building lease

TRAVEL

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NOTE RECEIPT OF & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #422-13-161 – KYLE CROSS, BUTCH HILDEBRAND, TONY MCWHINNEY, MATT VENABLE & CULLEN ZELACHOWSKI – ENGINEER Cost not to exceed $160

B. RES. #423-13-161 – RANDY GILBERT & BETH WRIGHT – RECYCLING Cost not to exceed $80

C. RES. #424-13-161 – RANDY GILBERT – RECYLCING Cost not to exceed $80

17.25  Minute mark   Chris Day – Connie do you have any additional items?

Note receipt and approve by signing an amendment to the DP&L Energy resources agreement that was just signed – account number needs changed.

Note receipt and approve legal add for bid form for Seven Mile Bridge rehab project.

20.5 minute mark on cd  

17.32 minutes – 4.01 MB

File 3

20.75  Minute mark   Connie – A report on all of the courts indigent balances… (reads beginning year balances) all are down to about $10,000 and it is only July. Discussion on issue and shortfall impact.  

Sheriff is facing shortfall for meals. Inmate population is at max.

Children's Services an expected issue.

Concrete work around courthouse – safety issue – $15,000 maybe less.

Mention of $10,000 expense if a development comes into the county. See link.

Chris Day – We could be looking at 1 to 2 – $300,000 expenses.

Hard look at budget needed.

Fairboard also wanted additional funds.

34 minute mark on cd  

13.32 minutes – 3.09 MB

File 4

Denise Robertson discusses Moving Ohio Forward and a house in College Corner. Discussion with Kevin Johnston. Hole (had standing water) should be taken care of by the end of next week.

Discussion on issue and coming state visit.

38.25  Minute mark   Victim Witness would like to be funded the same as this year – $21,089. Comes from General Fund.

Lakengren recycling meeting has been rescheduled to August 7.

44  Minute mark   Discussion on Historical Society the previous weekend.

47.25 minute mark on cd  

13.19 minutes – 3.04 MB

File 5

MARTY VOTEL & BRENDA MILLER – FY14 VICTIM WITNESS GRANT

Grant application – not receipt and approve by signing.

54 minute mark on cd  

6.46 minutes – 1.55 MB

File 6

Chris Day – Connie do you have anything additional?

RECESS UNTIL 11:00

BID OPENINGS

A. ELDORADO EAST MILL STREET – FY12 CDBG

B. WEST MANCHESTER EMERGENCY GENERATOR – FY12 CDBG

ADJOURN

1 hr. 6.5 minute mark on cd  

12.27 minutes – 2.85 MB