The Preble County Commissioners changed the vacation policy. This issue had been brought up a few meetings ago by Becky Sorrell. Employees were accumulating three years of vacation time before retirement and it was putting a strain on the department budget and resources. The budget would not allow for a new employee until the retiring one had been paid out and this could leave six weeks or more of being short staffed. ORC had allowed for the three years unless there was a policy in place locally that over ruled it. Preble’s had one but had not enforced it, Policy 5.03 was amended with new language and time will tell if it is enforced.

The possibility of taking some out of county trash at the Preble County Landfill was mentioned as a means of keeping down the cost to county taxpayers. The original assessments were based on 40,000 tons a year but is now only getting around 32,000 tons. The shortfall when combined with higher regulatory expenses and other factors such as commission incompetence to address fiscal issues earlier led to a 44% increase in the assessment last fall and an increase in the tipping fee.

Preble County Commissioners

April 9, 2012

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE APRIL 2ND REGULAR SESSION MEETING

VI. PUBLIC COMMENTS

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

End 2.51 minute mark on CD – 670 KB

File 2

FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #265-12-155

RE: TRANSFER – JOB & FAMILY SVS.

B. CONSDIER APPROVAL OF RES. #266-12-155

RE: MORAL OBLIGATION – JOB & FAMILY SVS.

C. CONSIDER APPROVAL OF RES. #267-12-155

RE: AUTH. PAYMENT – CHILDREN SVS. ($13,126.00); JOB & FAMILY SVS. ($6,733.01; $6,455.68; $370.93)

D. CONSIDER APPROVAL OF RES. #268-12-155

RE: SUPPLE. APPROP. – OHIO CHILDREN’S TRUST – $750.00

E. NOTE RECEIPT OF (2) COURT ORDERS FROM JUDGE DUES

RE: TRANSFER OF FUNDS

7 minute mark on cd  

4.1 minutes – 979 KB

File 3

MINDY ROBBINS – GENERAL FUND FINANCIAL UPDATE

See the Auditor report posted below:

 

13 minute mark on cd  

6 minutes – 1.37 MB

File 4

CORRESPONDENCE & REPORTS

A. CONSIDER APPROVAL OF RES. #269-12-155

RE: RAISING THE LOAD LIMIT OF CONCORD FAIRHAVEN RD BRIDGE OVER FOUR MILE CREEK

B. NOTE RECEIPT OF A REPORT FROM THE SHERIFF’S OFFICE

RE: MONTHLY JAIL REPORT – MARCH 2012

Average daily count 52

C. NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING (4) LEGAL ADS.

RE: ZONING CASES #1309, #1310, #1311, #1313 TO BE HEARD ON MAY 9TH, 2012

D. NOTE RECEIPT OF A LETTER FROM THE COUNTY ENGINEER

RE: PROMOTION OF SARAH MILLER TO FISCAL OFFICER – $18.40 with 180 day probation and 5% increase upon completion, compensation will come from "road & bridge line item" (been there about three years).

BID RECOMMENDATIONS/AWARD

A. NOTE RECEIPT OF A BID RECOMMENDATION FROM THE COUNTY ENGINEER & FURTHER CONSIDER AWARDING THE BID AS RECOMMENDED

RE: 2012 SMALL PAVING BID

B. NOTE RECEIPT OF A BID RECOMMENDATION FROM THE COUNTY ENGINEER & FURTHER CONSIDER AWARDING THE BID AS RECOMMENDED

RE: 2012 RESURFACING

C. NOTE RECEIPT OF A BID RECOMMENDATION FROM THE COUNTY ENGINEER & FURTHER CONSIDER AWARDING THE BID AS RECOMMENDED

RE: 2012 CHIP & SEAL

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: ELECTRONIC DATA INTERCHANGE & TRADING PARTNER AGREEMENT W/ODJFS – JUVENILE TASC

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: HOME REPAIR ASSISTANCE GRANT AGREEMENT BETWEEN SUSAN WAYMIRE & JL GLENN REMODELING – $ $8,300.00 – FY09 CHI

TRAVEL REQUESTS

NOTE RECEIPT AND CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #270-12-155 – MELISSA MONNIN – JFS Cost not to exceed $10

B. RES. #271-12-155 – JESSICA ISAACS – JFS  Cost not to exceed $10

C. RES. #272-12-155 – CAROL AVERY – JFS Cost not to exceed $10

D. RES. #273-12-155 – RANDY CREECH – SHERIFF FOJ  NO COST TO THE COUNTY

E. RES. #274-12-155 – MARK MADIGAN – SHERIFF FOJ NO COST TO THE COUNTY

Consume the (cheapest levitra) https://www.supplementprofessors.com/levitra-5844.html product at least 45 minutes prior to indulging in sexual intercourse.
25.4 Minute mark   Commissioner Day – Connie do you have any additional items?

Vacation Policy – item D & E

Discussion on issue.

ORC allows three years unless county policy is less.

Policy 5.03

Commissioner Stonecash asks about language in "D" that states "vacation may be taken in half hour increments".  Doctor's appointments and family emergencies given as reason.    

Policy amended. Letting it build for three years will no longer be allowed.

31.5 Minute mark   Letter to county employees read into record.

35 minute mark on cd  

22 minutes – 5.03 MB

File 5

ENGINEER’S MONTHLY MEETING

Preble County Engineer Kyle Cross

40.5 Minute mark   Out for snow only five times this past winter.

Sarah Miller who had been receptionist will now be fiscal officer (see above). Not replacing the receptionist, job will be handled by three current employees.

44 Minute mark   Discussion and explanation on what Engineer is responsible with regard to bridges. This discussion is worth listening to.

About culverts in County, 412 larger than 10 ft.

52 minute mark on cd  

17 minutes – 3.88 MB

File 6

Recycling Monthly Meeting

Tish Plaugher

Senate Bill 290.

John Jones also in room.

1 hr. 1.5 Minute mark   Pratt Industries wants to build a mill in Ohio or buy an existing mill and rehab it. The mill would use waste paper products, no wood pulp. Requires huge volume of product.

1 hr. 6 Minute mark   394 businesses not on Rumpke's assessment list.

1 hr.  18.5  minute mark on cd  

26.33 minutes – 6.08 MB

File 7

Commissioner Chris Day – Connie do you have anything else?

MHRB Board seat discussion.

Discussion on "Fly-in" (Shawnda mentioned she was going to it last week). May 7 & 8 with Dayton Development Coalition.

1 hr.  27 minute mark on cd  

8.31 minutes – 1.95 MB

File 8

LANDFILL MONTHLY MEETING

John Jones & Randy Gilbert

Tonnage down for month of March for the year but was up in January and February.

1 hr. 30 Minute mark    Leachate hauled by United Waste Water for only one day in March. All the rest has been hauled to Lakengren.

1 hr. 35 Minute mark    Pumps are on the premise.

Contract with Lake Erie.

1 hr. 36.5 Minute mark   Leachate force main project is going smoothly. Tanks are near complete. Blowers have been delivered and pump house should be next week. Force main is completely in place. Dual wall on landfill property has been tested and passed. The single wall has not yet been tested, expected next week.

Wetland construction.

1 hr. 41 Minute mark  Working on RFP for Administration building.

1 hr. 43.5 Minute mark   Co-Generation project (gas to energy) discussion.

At some point a gas collection system will be required. Collection system could cost $800,000. Co-Generation would pick up cost and generate electricity with the gas instead of flaring it all.

Hancock County, Michigan mentioned as using this technology.

1 hr. 50.5 Minute mark  Annual operating report.

1 hr. 52 Minute mark   Estimate on closure costs put at: $2,565,945.64 (at end of life), Estimate does not reflect closing it tomorrow. 48 years in future when last cell is closed.

Post closure care – 30 years after closure estimated at $9,090,148.80. These totals will be needed at the end of life for landfill. Cost after the 30 years is yet to be determined.

1 hr. 54 Minute mark   Sewer District 2. Landscape restoration.

March 30, EPA did site inspection.

1 hr. 58.5 Minute mark   Sewer District 3. Some non compliance issues mentioned.

2 hr.  .5 Minute mark   Dave Wesler asks about taking more trash and Randy commented that Montgomery County is about to go out for bid on more landfill space.

Discussion on old landfill issue.

2 hr. 3.5 minute mark on cd  

36.33 minutes – 8.36 MB

File 9

2 hr.  4 Minute mark   Note receipt of 2011 annual sanitary landfill report.

Note receipt of two EPA reports for Sewer Districts 2 & 3.

2 hr.  6.5 Minute mark  Mention of possible consolidation as having been discussed at a Greenville meeting. Ross Hocking and Vinton mentioned as an example. JFS.

2 hr.  9.5 Minute mark  MISSY SMITH – MICROFILM QUARTERLY UPDATE

Short report.

ADJOURN

2 hr.  12.25 minute mark on cd  

8.49 minutes – 2.01 MB