This meeting had Katie Worthington in chambers to explain the need for a resolution to enable courts and departments to accept credit cards. This would enable citizens to pay court costs, fines and more on credit and debit cards. The discussion today was over who would handle it the County Commission office or the County Treasurer.  Also being considered is whether to charge a “convenience” or surcharge to cover the fees charged by credit card companies.  Chris Day explained how it is done in West Alexandria.  There is to be consultation with other county treasurers to see how they handle it.

Preble County Auditor Mindy Robbins was in for the General Fund financial update.  So far it appears more people are paying first and second half property tax bills at the same time.  Soil values are increasing and at the state level ways are being looked at to modify the way they are calculate in an effort to have the rise level off.

At the Recycling monthly meeting Tish Plaugher reported she will meet with New Paris Council on April 5. She had talked with New Paris Mayor Neil Hoffman who informed her that it would cost $60,000 for a curbside recycling plan in the Village or about $2.95 per household per month.  New Paris no longer has recycling bins because of misuse by some residents using them for trash.

The Commissioners approved a $3000 agreement ($1,500 x 2) for an Internet service agreement with TimeWarner to serve the Court of Common Pleas and the Clerk of Courts offices. This follows the recent installation of a Barracuda web filter to limit access to among other things PORN web sites.  I spoke with Connie Crowell on Friday about a list of web sites banned by the commissioners and at that point they had not added any to those that were put there by the installing company. This means that the reason citizens of Preble County have been reporting seeing county workers on Facebook during work hours is because that site has not been banned. IT SHOULD BE.

Preble County Commission President Robert Stonecash updated on the DP&L situation with SILFEX.  He reported that having talked with Craig Springmier who manages a farm that DP&L had planned to cross. The farmer who Bob reported as independently wealthy is rumored to be against it crossing his farm.

On the Goose Creek front it appears that the Commissioners will be looking at raising money by selling the Oliver Farm to raise funds.  Connie informed them that it would have to be done by sealed bids or auction. Chris Day asked about in-kind transfers being an option. This led to multiple time of Chris Day saying we can talk about it without explaining on the record.   This type of repeated mention of talking about it without doing so is what causes howls of sunshine law. 

The cost of the next year’s election cycle was discussed. Included in the projected cost of the spring primary and the fall general election was also both February and August special elections if needed by schools.

No decision was made at this meeting on needed funding for Soil & Water despite more discussion.

The meeting closed with wishes for a happy birthday to Chris Day who turned 48 years old.

Preble County, Ohio

County Commissioners

March 17, 2010

Meeting audio and review

All three County Commissioners in attendance.

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. APPROVAL OF MINUTES

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & CONSIDER APPROVAL OF THE CD RECORDING BOTH AS THE OFFICIAL MINUTES FOR THE MARCH 15TH REGULAR SESSION MEETING

End 6.15 minute mark on CD – 1.43KB

File 2

9:00 A.M. – KATIE WORTHINGTON (COLLECTION OF COSTS/FINES BY CREDIT CARD)

6.75  minute mark    Katie – County courts and departments may start taking credit cards for payment. It is supposed to run and organized by the County Treasurer, if she declines it is to be run by Commission office. If she is found to not be able to handle the duties it is to be run by the commission office but can be given back to the Treasurer at a later time.

Resolution has to be passed that names all county departments and officials that may accept the credit cards as well as a list of all expenses those credit cards may be used as payment for.

10 minute mark    County officials may opt out or opt in at a later date.

11  minute mark    Dave –  Katie when it comes to collecting the court costs …and  that's the reason I first see why its why their wanting to use it.. Ahh lets say someone owes a hundred dollars and they pay by credit card. We're not getting a hundred dollars right?

Katie – Well that could be part of the use because you could charge a surcharge or convenience fee for them using it for a transaction.

13.5  minute mark    Brenda White – If the money comes into my checking account, how am I going to know what department it is to go to? And I am not going to pay for all these people to use it ..sorry.

Extended discussion on how the terminals would be used in combination with different checking accounts.

16  minute mark    Chris Day explains how it works in West Alexandria.

17 minute mark     Chris Day  has question on how auditors of departments would look at it or handle it.

19.5 minute mark    Chris Day – two offices are doing it now.

20.9  minute mark     talk to other treasurers and see how other counties are doing it.

End 25.77 minute mark on cd  

19.34 minutes – 4.48 MB

File 3

9:30 A.M. – MINDY ROBBINS (GENERAL FUND FINANCIAL UPDATES)

26  minute mark          Cash Balance March 1,  2010     $969,468.73

27.75  minute mark     Cash Balance March 16, 2010    $769,052.90

29  minute mark     Real estate expected to be a little higher. General Fund expected to be a little better than expected than last year.

31  minute mark     Crippled Children

32  minute mark     Many people paying full year and the impact of that on the second half of the year has yet to be determined.

34.5  minute mark     Dave – What's your association saying about the tri annual updates since everything is based on the previous three years. We're bringing in money based on two, three, four years ago basically. A year or two from now what that gonna?

Mindy – Well in some of the areas and keep in mind that for instance right now —- in some of their areas they've had slight increases but obviously for the better part of the entire county they've had some decreases. (Could not make out the name of the county as someone was coughing)     As I've said before voted levies will not be as affective by the decrease in valuations, however General Funds will. And so what I am saying is that our overall valuations goes down for the county that will be affecting not only the county's general fund but as well the others as well….. and we're at a 10 mill… with every single one of our districts. So there’s not going to be any room to either increase our current millage for General Fund or anyone of the other townships or villages being able to do so.

36  minute mark     Mindy – I have understood that actually Warren County is looking at increasing their inside millage, they have that available to them and that will help their particular ones. As far as throughout the state the others their… their indicating their pretty much the same throughout the state. As we experienced in the last years, values were increasing were soil values, those that are affected by it this year saw an even greater increase than what we did. Will be using those values not only this year but as well next year. But I do expect at least at this point in time those soil values are going to continue to increase. Now I'm part of Ag — committee… they have been following very closely with the department of taxation trying to get them to modify the way in which those values are calculated for the soil values so I am hopeful that we can get those at least evened off. Ahm you know at one point in time it was where they were going down so low that we looking at the possibility of seeing the CAUV program done away with. Now it is starting to go that other direction that they can't seem to stop.

End 39.25 minute mark on cd  

13.29 minutes – 3.08 MB

File 4

9:45 A.M. – RECYCLING MONTHLY MEETING

40  minute mark     Tish Plaugher – April 5 – meeting with the Village of New Paris Council.  Recycling   

April 26, Village of Eldorado meeting.

SILFEX on Monday.

Village of Lewisburg Derby Days. Recycles about 1.5 tons per week.

43  minute mark     Little Leagues.

Participating in Lewisburg news letter.

44  minute mark     Tish – had talked to Neil Hoffman and it would cost New Paris about $60,000 a year for the residents to have curbside.  They would charge about $2.95 per house hold. The Village of New Paris does not want to charge the residents. They think if they charge if they charge the residents then the residents are not going to be as willing to participate in curbside. So after speaking to him, they are looking at the possibility of actually doing it themselves, using their men. Basically the same way that Lewisburg does. So when I go in April that is what we are going to discuss, the possibility of their men doing it in their village. They had actually had a newsletter at one time and now they have a newsletter that was started back up.

45.5  minute mark     Latex paint

47.25  minute mark     Simply Green flyer

48  minute mark     Dave question on recycling now that New Paris does not have bins.  Tish – National Trail

End 53.75 minute mark on cd  

14.34 minutes – 3.33 MB

File 5

VI. PUBLIC COMMENTS (SKIPPED OVER, NO ONE IN ROOM)

VII. FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #173-10-143

RE: AUTH. PAYMENT – VARIOUS DEPTS.

B. CONSIDER APPROVAL OF RES. #174-10-143

RE: MORAL OBLIGATION – VARIOUS DEPTS.

C. CONSIDER APPROVAL OF RES. #176-10-143

RE: SUPPLE. APPROP. – LANDFILL CONSTRUCTION – $9,287.76

VIII. CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A REPORT FROM THE SHERIFF’S OFFICE

RE: MONTHLY JAIL REPORT – FEBRUARY 2010  Average daily number of inmates 47

B. CONSIDER A MOTION TO RESCIND APPROVAL OF (4) LEGAL ADS & BID FORMS

There are also some side effects of this product, awareness regarding which a consumer should surely have. amerikabulteni.com discount viagra
RE: (2) 2010 CROSS-MEMBERLESS TYPE DUMP BODY; (2) 2010 TAILGATE SAND & SALT

SPREADERS; (6) PRE-STRESSED BOX BEAMS-FACTORY RD T-341 OVER LESLEY RUN; & 2010 CRACK SEAL – ENGINEER

C. NOTE RECEIPT & CONSIDER APPROVAL OF (4) REVISED LEGAL ADS & BID FORMS

RE: (2) 2010 CROSS-MEMBERLESS TYPE DUMP BODY; (2) 2010 TAILGATE SAND & SALT SPREADERS; (6) PRE-STRESSED BOX BEAMS-FACTORY RD T-341 OVER LESLEY RUN; & 2010 CRACK SEAL – NEW BID OPENING DATE – ENGINEER

D. NOTE RECEIPT & CONSIDER APPROVAL OF A LEGAL AD, BID SPECS & BID FORM

RE: 2010 RECYCLING PROGRAM

IX. AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: URINALYSIS COLLECTION SERVICES AGREEMENT W/ JAN SPITLER – $1,000.00 – TASC

1 hr. 2.5  minute mark      B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: INTERNET SERVICE AGREEMENT W/ TIME WARNER CABLE – $3,000.00 – CT. COMPUTERIZATION-COMMON PLEAS ($1,500.00) & CT. COMPUTERIZATION-CLERK OF CTS. ($1,500.00)

X. TRAVEL REQUESTS

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #175-10-143 – COMMISSIONER CHRIS DAY, CONNIE CROWELL & KIM KELLER – COMMISSION – CORSA meeting March 26, 2010 no cost to county.

End 1hr. 4.5 minute mark on cd  

10.46 minutes – 2.46 MB

File 6

1 hr. 4.75  minute mark      Bob – update on the DP&L situation down here at SILFEX. Craig Springmier who represents one of the farmers. Rumor has it that the farmer won't agree to it. Quail grass is a concern, the guy that owns the land is independently wealthy and he is pretty much against it. They might consider going down Consolidated Rd. which is just a mile to the south. They (DP&L) don’t really want to go down 732 but they will. When the economy begins to improve there is a chance that both SILFEX and Neaton will want to expand so this is an important issue.

1 hr. 9  minute mark      Bob – While you're bringing that up what's our plan.. Did you look into what the process is for us to..

Connie – I've got it  … for four weeks or so we have to advertise, we can get appraisals on the property.

Bob – It has to be done through bids?

Connie – yes, seal bids or an auctioneer.

Bob –  We couldn't just put it up for sale?

Dave – You talking about the Oliver Farm? I presume.

Bob – yeah, any of them for that matter.

Chris – Do you know can we do like contracts

Connie – What?

Chris – Can we do like inkind transfers?

Connie – Well that's a new one, I don't know about that, Chris. Like kind transfers? I don't know, I'd have to check into that.

Chris – it's just a question, I didn't know if you had ever looked into that. We can talk about it.

Bob – What What the..

1 hr. 10.1 minute mark      Chris – We can talk about it.

Bob – We need to talk about it because sooner or later we will have to .. I'm just thinkin about maybe..

Chris – We can talk about it..

Bob – We have some situations coming up that we need to be ready for, I think eventually.

Bob – you got anything else?

Chris – Yeah, last night ahh.. I'm brain dead I'm sorry.

Connie – Board of Elections?

Chris – Thank you

Connie – Do you want me to go pull the budget here?

Chris – Yeah

1 hr. 11 minute mark      Dave – Terry?

Chris – She made the comment of $60,000 additional for the general election. I hope.. Didn’t remember that figure.

Cost of election discussion.

Connie – under precinct workers, she's got $82,000 here.

Chris – compared to…. do you remember what the normal was?

Connie – In 2008 it was $74,000, in 2009 I don't have the information …. I can probably pull it up here in a… In 2009 I only have shown $39,000 spent on precinct workers.

1 hr. 14.5 minute mark      Dave – somewhere around $248,000 (for 2009)

1 hr. 16 minute mark      Chris – That was for the Green Party the Socialist the ahh whatever the four additional… you know and you know their gonna require that … let the state pay for it.

Dave – yeah I don't disagree there

Chris – or if these parties want to jump on board let them divvy it up.

Dave – it's the state, if you back the past five years I don't believe there are any agencies that have increased the way the board of elections has.

Discussions on cost continues. Increased cost is based on four elections. A primary, the general and a February and August special election if schools need it.

End 1hr. 18.5 minute mark on cd  

14.01 minutes – 3.21 MB

File 7

1 hr. 18.6 minute mark      Dave – some point we are going to have to have a discussion on Soil & Water, they are going to need to know soon.

1 hr. 19.5 minute mark      Chris – The major question is if we give them additional money are they gonna run.. Is the Board gonna run that balance down to zero going into next year? Or how they gonna.. How they gonna react to… are they going to get that money and they need $26,000 to uhhh

Dave – Set aside

Chris – Set aside for unemployment and reimbursements for payouts. I seen.. I sense that a split in the Board there of their opinion on what…what the Board felt they needed to do. So ahhh you know if their gonna ahhh if we give them money and they’re going to close the doors anyway. We're gonna be stuck with it anyway. I guess, I need to know what they are gonna do. The other side of that is if we give them money and they run the balance out to zero we're still on the hook for $26,000 at the end of the year if they shut the doors in December. You know and ahh there still seems to be quite a bit of uncertainty at the State on what their gonna do with that program.

Bob – Well we gotta have correct answers, is what you're saying. They’re not giving us the same answer twice.

Chris –  I'm a little confused by the answers we got from the guy sitting in here the other day.

1 hr. 21 minute mark      Bob – that 26 .. If we indeed… $12,400 was their figure I believe right? If we did do that, that gets them through the end of the year and we then appropriate $89,500…$89,500 was that the correct figure? For 2011, why do they need to sit this $26,000 aside? They've got two people, there still have the appropriations to continue to have those two people.

Chris – not necessarily if they don't get the same money from the state ahh

Bob – that you don't know until

Dave – But I believe the state's wanting this in the process regardless of your situation.  I AGREE   They want it sitting there in all 88 counties just in case the office would have to close.

Chris – they got caught with their pants down, basically poor management skills.

1 hr. 25.25 minute mark      Chris – we've got to come up with a maturity fund to assure that we can meet the obligations if we haveta… and that's tough to do right now but you know ahh…..we can probably get the same thing at the JFS depending on what happens to their programs.

1 hr. 26 minute mark      Bob – the economy on its way up in case you haven't noticed.

1 hr. 31 minute mark     Dave – I tell you what Bob I am gonna call Don and try and get some further clarifications on this stuff. I need to inquire about Becky (JFS) and someone helping out up there.

1 hr. 35 minute mark      Connie – Dave and you talked to someone from Monroe Township on the letter of support we need? With the Job Ready Site application. I've not heard from anybody yet. GOOSE CREEK

1 hr. 36 minute mark      Bob – This West Lexington project that's going to happen and we're putting in the side walk and the cities going to put in the curb. Are really saving any money by doing it ourselves. Do we know what it costs. Are we sure we are saving money?

1 hr. 39 minute mark     Happy Birthday wish for Chris Day who still has a cold. (48 years old)

ADJOURN

End 1hr. 40.75 minute mark on cd  

22.18 minutes – 5.10 MB