The meeting opens with what should be further evidence of the value of having Kim Keller as a county employee. Preble County has applied for and received a seventh neighborhood revitalization grant for West Manchester. File 1 has a photo-op and ideally Kim should be somewhere to the center of the photo but we will have to wait until the next Register Herald comes out to find out. If she is off to the side then this photo-op is more about a commissioner seeking re-election.  I am hoping to see Kim front and center.

File 2 provides further evidence of the high cost of owning property in a county sewer district. Under Financial Considerations both Sewer District 2 & 3 will have delinquent sewer bills added to their property owners’ taxes.  In the past that number has been put at over half of those in the West Elkton distict. Some of you are going to be thinking; “What about a Sewer District 1?”  Sewer District 1 was Lakengren and for all intents and purposes everybody that pays a landfill assessment on their property taxes is subsidizing that community’s sewer system. The leachate scandal of the previous commission had a leachat line that should have gone down Rt. 127 to Camden built instead to Lakengren.  This should concern you because the Camden route would have added infrastructure to an area with railroad and highway frontage and positively impacted the ability of Preble County to attract investment in industry and jobs. The Lakengren route does not offer that but does have more voters. The decision was short sighted.

File 5 is a discussion on the Preble County landfill. The first file is about possibilities on how to decrease the expense to Preble County taxpayers. Preble County taxpayers have the most expensive landfill in the state.  We pay $1.9 million in assessments and another $1.7 million in tipping fees. Essentially you are being screwed twice for the same trash.  Tonnage is down and as long as it keeps falling you will face the prospect of paying even more. There is mention here of doing away with “Flow Control” to bring in out of county trash as a means of stabilizing the hemorrhaging of your tax dollars. My view is you are being hood winked if you buy into the Flow Control was instituted to stop out of county trash from coming to Preble County. Flow Control was instituted to lock you and trash companies into having to use the Preble County landfill not the other way around. Trash haulers stopped using Preble County some ten years ago because of the exorbitant expense. Flow Control was instituted to legally force Preble County trash to stay in Preble County. This audio file shows that even today some 200 tons a day of out of county trash is hauled right by Preble County landfill on its way south to Cincinnati because it is cheaper than using the Preble County landfill.  

I suspect that what will raise a red flag here though is the prospect of using all the current land at the landfill for a full foot print. This would essentially be the mega landfill that was opposed a decade ago. We need more trash to stabilize or lower the expense but there needs to be a solution far from that. As currently projected there is somewhere over 60 years life expectancy at the landfill at current usage rate.  Using the full area and air space would put that at an estimated 565 years at the current fill rate.

File 6 is the ongoing discussion on the building of new facilities at the landfill. This is what to build, how much to build, where to put it as well as expense.  My understanding here is that the variable is House Bill 592 which could find the Preble Landfill being absorbed into another much larger solid waste district with Preble County taxpayers stuck with a bill for buildings and improvements other areas will be using but may not be paying the bill for.

Preble County Commissioners

August 12, 2013

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE AUGUST 12, 2013 REGULAR SESSION MEETING

3 Minute mark    West Manchester grant acknowledgement.

11 Minute mark   Dave Wesler acknowledges a new Register Herald photographer.

15.39 minutes – 3.58 MB

File 2

FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #472-13-162

RE: AUTH. PAYMENT – PUBLIC ASSISTANCE ($2,131.02); SAFE FUND ($1,200.00)

B. CONSIDER APPROVAL OF RES. #473-13-162

RE: FILING A LIST OF DELINQUENT PROPERTY OWNERS TO THE COUNTY AUDITOR IN ACCORDANCE WITH SECTION 6117.02 OF THE ORC, USER CHARGES WITHRESPECT TO SEWER FACILITIES AT P.C.S.D. #3

C. CONSIDER APPROVAL OF RES. #474-13-162

RE: FILING A LIST OF DELINQUENT PROPERTY OWNERS TO THE COUNTY AUDITOR IN

ACCORDANCE WITH SECTION 6117.02 OF THE ORC, USER CHARGES WITH RESPECT TO SEWER FACILITIES AT P.C.S.D. #2

D. CONSIDER APPROVAL OF RES. #475-13-162

RE: TRANSFER – VARIOUS DEPTS.

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF & CONSIDER OF A LEGAL AD

RE: ZONING CASE #1348 – TO BE HEARD SEPTEMBER 4, 2013

B. NOTE RECEIPT OF A LETTER FROM THE COUNTY ENGINEER

RE: RESIGNATION OF STANTON GARRETT – ENGINEER summer help

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A LETTER TO THE PAYROLL CLERK

RE: PROBATIONARY RATE ADJUSTMENT FOR KAREN BREWER – JFS $10.35 per hour

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A POLICY

RE: CHARGE ACCOUNT POLICY – LANDFILL

E. NOTE RECEIPT OF A REPORT FROM THE SHERIFF’S OFFICE

RE: MONTHLY JAIL REPORT FOR JULY 2013

Total male admissions – 532

Female – 150

Total releases 665

Average daily count – 71

47,002 meals served.

F. NOTE RECEIPT OF & CONSIDER APPROVAL OF A FAIR HOUSING AD

RE: FAIR HOUSING INFORMATIONAL SESSIONS, AUGUST 21 & 22, 2013

BID RECOMMENDATIONS & AWARDS

A. NOTE RECEIPT OF A BID RECOMMENDATION FROM BEALS-MOORE & ASSOCIATES, INC. & FURTHER CONSIDER AWARDING THE PROJECT AS RECOMMENDED

RE: GRATIS – SR 122 WATERLINE IMPROVEMENT PROJECT – FY12 CDBG

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

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RE: AMENDMENT #1 TO THE SCRAP TIRE COLLECTION SERVICES CONTRACT W/ LIBERTY TIRE, INC. – CHANGE IN CONTRACT TERMS & INCREASE AMOUNT $8,500.00 – RECYCLING

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: ELDORADO E. MILL STREET RECONSTRUCTION AGREEMENT W/ PROGRADE EXCAVATION & DEMOLITION, LLC – FY12 CDBG ($44,000.00) & VILLAGE OF ELDORADO ($371,983.00)

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: 2013 TIME STAMP MAINTENANCE AGREEMENT W/ SIMPLEXGRINNEL – $214.00 – SHERIFF

TRAVEL

NOTE RECEIPT OF & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #476-13-162 – CHRIS WASHINGTON – CERT. OF TITLE Cost not to exceed $90

B. RES. #477-13-162 – COMMISSIONER DAY, CONNIE CROWELL & KIM KELLER – COMMISSION NO COST TO THE COUNTY

C. RES. #478-13-162 – DAVID ANDERSON – EMA  NO COST TO THE COUNTY

D. RES. #479-13-162 – TERRY PENDERGRAFT – VETERANS SVS. Cost not to exceed $732

29 minute mark on cd  

13.24 minutes – 3.06 MB

File 3

PREBLE CO. ENGINEER MONTHLY UPDATE

Kyle Cross presents.

39 minute mark on cd  

10 minutes – 2.28 MB

File 4

Connie mentions State Examiners report.

43 Minute mark   Amphitheater discussion. Chris Day put crowd at second largest of year.

44.5 Minute mark   Landfill discussion.

45.5 Minute mark   Dog license discussion. All meetings with Mindy have been cancelled for the week.

1 hr. 3 minute mark on cd  

24 minutes – 5.5 MB

File 5

RANDY GILBERT & DAVID WILSON – LANDFILL BUILDING TOURS, PROPOSED LANDFILL BUILDING & FLOW CONTROL

Listen to the AUDIO

1 hr. 5 Minute mark   Randy Gilbert on reducing landfill assessment which brings in $1.9 million + (Preble County has the most expensive landfill for residents in state. 29,000+ tons received a year based on numbers through July. Averaged out the assessment is bringing in about $65 a ton.

96 tons per day average for days open.

Budget for 2012 was over $3.6 million.

Tipping fee brought in about $1.7 million.

Average total cost per ton – $125

1 hr. 9.5 Minute mark   Current landfill life expectancy put at 60 years. With current land available and further expansion on land already owned the Preble landfill would last 565+ years at the current rate of fill. If it was maxed out at 3000 tons a day it would take 19 years.  

1 hr. 16  Minute mark   Rumpke and Montgomery County are both interested but it comes down to price. Rumpke takes 200 tons a day right pass the Preble Landfill from Greenville to Cinci.

1 hr. 17.5  Minute mark   Montgomery County bids contract and just awarded one for about 500 tons a day to Stoney Hollow with the balance of their 2000 tons a day (1,500) going to Cherokee Run.

This is an extended conversation on the subject.

1 hr. 23  Minute mark  Current Landfill debt payments are an issue.

1 hr. 27  Minute mark   Could probably go to 350 tons a day without any additional employees or equipment.

1 hr. 32.75 minute mark on cd  

29.46 minutes – 6.81 MB

File 6

New buildings discussion.  

David Wesler starts discussion on an Administrative building, Scales and Maintenance buildings. Mentions House Bill 592 as qualifier.

David Wesler – Wish list and what we can afford…

Denise Robertson – "Don't match."

Discussion on using house on property.

Listen to the AUDIO

Current building is in the next expansion.

Some disagreement between Chris Day and the other two commissioners.

ADJOURN

2 hr. .3 minute mark on cd  

27.25 minutes – 6.31 MB