Preble County Commissioners

June 10, 2013

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE JUNE 3 & JUNE 5, 2013 REGULAR SESSION MEETINGS

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

3.09 minutes – 740 KB

File 2

FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #381-13-161

RE: AUTHORIZING PREBLE CO. HEALTH DISTRICT TO APPLY FOR , ACCEPT, & ENTER INTO A WATER POLLUTION CONTROL LOAN FUND AGREEMENT FOR REPAIR AND/OR REPLACEMENT OF FAILING HOME SEWAGE TREATMENT SYSTEMS

B. CONSIDER APPROVAL OF RES. #382-13-161

RE: SUPPLE. APPROPRIATION – PROBATION SVS. ($6,240.00)

C. CONSIDER APPROVAL OF RES. #383-13-161

RE: AUTH. PAYMENT – LANDFILL ($37,500.00); SHERIFF ($1,308.00)

D. CONSIDER APPROVAL OF RES. #384-13-161

RE: TRANSFER – VARIOUS DEPTS.

E. CONSIDER APPROVAL OF RES. #386-13-161

RE: AUTH. EXPENDITURE – $34,110.00 – FOR THE PURCHASE OF (2) DELL POWER EDGE R720 SERVERS, MICROSOFT SERVER SOFTWARE & LICENSES, SYMANTEC VIRUS SOFTWARE, BACK UP TAPE DRIVE SYSTEM & RELATED CABLES & EQUIPMENT – JOB & FAMILY SVS.

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL OF A LEGAL AD

RE: ZONING CASES #1344 & #1345 TO BE HEARD ON JULY 3, 2013

B. NOTE RECEIPT OF A LETTER FROM SHERIFF SIMPSON

RE: EMPLOYEE ACTION – AMANDA HORINE PROBATIONARY RELEASE – SHERIFF

C. NOTE RECEIPT OF A REPORT FROM JOB & FAMILY SVS.

RE: CSEA DEPOSITORY ACCOUNT BANK RECONCILIATION FOR APRIL 2013

D. NOTE RECEIPT OF A LETTER FROM YVETTE SANCHEZ FUENTES, DIRECTOR OF HEAD START

RE: COMMUNITY ACTION PARTNERSHIP ADMINISTRATION OF HEADSTART IN PREBLE COUNTY – Letter read into the record.

9 Minute mark  E. NOTE RECEIPT OF A LETTER FROM SENATOR NINA TURNER

RE: SENATOR SEITZ’S PROPOSAL TO ALTER THE ALLOCATION OF LOCAL GOVERNMENT FUND MONIES  Letter read into the record.  Short explanation by Commissioner Wesler on the issue.

F. NOTE RECEIPT OF A LETTER FROM SHERIFF SIMPSON

RE: NEW HIRE OF RACHEL JOHNSON – SHERIFF $13.25  per hour

G. NOTE RECEIPT OF A LETTER FROM MICHAEL HARRIS, OHIO EPA

RE: PREBLE CO. SANITARY LANDFILL PHASE 2A & 2B1 CONSTRUCTION

CERTIFICATION REPORT ALTERATION NO. 4 – RE-PHASING

H. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A LETTER TO THE PAYROLL CLERK

RE: PROBATIONARY RATE ADJUSTMENT FOR CATHERINE WILSON – JFS  $14.69  per hour

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: COPIER MAINTENANCE AGREEMENT W/ LOUDY OFFICE MACHINES, INC. – $620.44 – JUVENILE CT.

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: COPIER MAINTENANCE AGREEMENT W/ LOUDY OFFICE MACHINES, INC. – 1,047.44 – PROBATE CT.

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: AMENDMENT #6 TO THE MONITORING SVS. AGREEMENT W/ BI INC. – EXTEND THROUGH DEC. 31, 2013 – JUVENILE CT.

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A GRANT AGREEMENT

RE: SUB-GRANT AGREEMENT W/ OHIO DEPT. OF JOB & FAMILY SVS. – FOR THE PERIOD JULY 1, 2013 – JUNE 30, 2015 – JFS

E. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: INDEPENDENT CONTRACT SVS. AGREEMENT W/ ANDREW J. SCHMIDT – $6,240.00 – PROBATION SVS.

F. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN ADDENDUM

RE: ADDENDUM #8 TO TURF MAINTENANCE AGREEMENT W/ HOUSE FAMILY LANDSCAPE & LAWNCARE – ADDING ADDITIONAL ACERAGE – $600.00 – BLDG. & GROUNDS MAINTENANCE & OPERATION

G. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING (2) AGREEMENTS

RE: COPIER MAINTENANCE AGREEMENT W/ LOUDY OFFICE MACHINES INC. – $1,646.69 – JFS

H. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: COPIER MAINTENANCE AGREEMENT W/ LOUDY OFFICE MACHINES INC. – $909.71 – WORKFORCE DEVELOPMENT

I. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: COPIER MAINTENANCE AGREEMENT W/ LOUDY OFFICE MACHINES INC. – $960.82 – CSEA

J. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

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RE: COPIER MAINTENANCE AGREEMENT W/ LOUDY OFFICE MACHINES INC. – $2,834.29 – SHERIFF

K. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: COPIER MAINTENANCE AGREEMENT W/ LOUDY OFFICE MACHINES INC. – $888.09 – RECORDER

TRAVEL

NOTE RECEIPT OF & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #385-13-161 – CHRIS HARPER – BLDG. MAINTENANCE NO COST TO THE COUNTY

19.5 Minute mark  Connie – I am going to pass out some homework. These are the performance evaluations of your department heads…

21.5 minute mark on cd  

18.17 minutes – 4.18 MB

File 3

Eric Marit enters room. Waiting on Randy Gilbert.

23 Minute mark   Commissioner Wesler – Connie do you have anything else?

Connie – If you would like to take a look at your calendar – July 16 & 17 – Landfill building tour.

Denise Robertson – Ok that is right before we go to D.C.

Connie – David do you have an update on the Darke Preble JFS collaboration?

David Wesler – Yes I just asked Mike Rhoades what his thoughts were if he was wanting to continue on with this collaboration. He said he didn't think there was the interest anymore. He said their JFS Director was not for it and….

25 Minute mark   Connie – Chris have you talked with Mr. Kemp on the well? (GOOSE CREEK)

Chris Day – No I haven't. No – I will make a note to give him a call.  Past statements by Chris leave me to believe that his office must already have a few notes on this issue lying around.  

David Wesler – Yeah some of this stuff has been hanging out there for a while. So can you ahh when do you think you can back to us? So we can put it down to bring it up again?

Chris Day – I will try to ???

David Wesler – Great. Connie will you please bring it up on Wednesday again?

Connie – Ok.

25.8 Minute mark  Connie – I should be getting another quote in on the concrete work around the courthouse.

26.5 Minute mark  Connie on round two of the tours for Moving Ohio Forward….possibly 12 more homes to work on…

Move to authorize Connie to move ahead.

31.25 minute mark on cd  

9.5 minutes – 2.25 MB

File 4

RANDY GILBERT & ERIC MARIT – COGENERATION CONTRACT

Extended discussion on the issue. Listen to the audio.

39 Minute mark  Randy Gilbert mentions possible bonding as a result of liability.

County would get 1/8 of carbon credits.

43.5 Minute mark   Agreement approved 3 – 0.

This should save the county money from having to buy a system and county should make a little money off of it.

46.7 minute mark on cd  

15.3 minutes – 3.54 MB

File 5

Connie – Information on a new 2013 Ford Focus for JFS.

49.5 Minute mark   Estimated rebate from Bureau of Workmen Compensation – $83,490.

50.5 Minute mark   Chris Day attended the Covered Bridge Conference…..

Summer Conference on the past Friday. Estimated 60 – 70 attended. Moving Ohio Forward money is from a lawsuit not taxpayer money.

54.5 minute mark on cd  

7.53 minutes – 1.8 MB

File 6

DAVID ANDERSON – EMERGENCY MANAGEMENT AGENCY

EXECUTIVE SESSION TO DISCUSS THE EMPLOYMENT OF A COUNTY EMPLOYEE

Exit no action taken.

56 Minute mark  BECKY SORRELL – JOB & FAMILY SVS. & CHILD SVS. UPDATE

57.5 Minute mark   JFS report – Unemployment for April 6.9%.

535 visitors in April.

515 visitors in May.

299 cash recepients in April 17 two parent homes.

5,468 food assistance recipients in April.

1 hr.  1 Minute mark   Children's Services Report.

Resolution 372 approved for purchase of 2013 Ford Focus.

1 hr. 12.1 minute mark on cd  

17.33 minutes – 4.01 MB

File 7

David Wesler brings up Hometown Broadband issue.

Electric Aggregation mentioned.

Connie on reaching trouble a new agreement with DPL Energy.

ADJOURN

1 hr. 15. 2 minute mark on cd  

3.07 minutes – 733 KB