Preble County, Ohio

County Commissioners

March 22,  2010

Meeting audio and review

All three County Commissioners in attendance.

A resolution honoring Gene Harsh for 39 years of service as a Jackson Township Trustee was passed.

A resolution was read naming Captain Mike Spitler was named Chief Deputy Sheriff and assignment of Captain Joe Renner as Jail Administrator and promotion of Dean Miller to Captain.

Preble County Auditor Mindy Robbins reported that the January sales tax reported in March was above estimate and came in at $425,526.60. That sounded good until she reported that for the same period in 2008 the sales tax came in at $475,000.

The proclamation passed last week was read and presented to Preble County Sheriff’s Chief Deputy Terry Snowden for 30 years of service as a lawman.  

At the Children Services Monthly Meeting Becky Sorrell reported 80 kids in care.

Paul Linquist and Bill Poole were in chambers to deliver three copies of a signed letter to the Commissioners regarding issues at the Council on Aging.  Putting something on the ballot was mentioned along with a discrepancy with some of the taxpayers’ money.  The letter was not read but they mentioned going to the paper.

The Commissioners, Connie Crowell and Matt Appenzeller will make a trip to VanWert County on April 5, 2010 to meet with commissioners their and discuss how that county does Economic Development. Dave and Bob had previously made a trip to Van Wert County on December 15, 2009 and it was mentioned in discussion at the December 16, 2009 meeting covered here: http://www.citizensforpreblecounty.com/news/?p=514

Commission President Stonecash informed on an Eaton City meeting about the previously discussed DP&L substation that would benefit future growth of Eaton and is currently needed by SILFEX.  The preferred route by DP&L received a “no”  from landowners. The right of way needed has to be at least 50ft. wide to accommodate the guy wires needed for the size pole that will be used. This has apparently eliminated to original route favored by Commissioners along Rt. 732. It also raises future marketability issues if it crosses county owned property on another proposed route behind Eaton High School and Ft. St. Clair. Commissioner Stonecash mentioned everyone wanting economic growth but having a NIMBY (not in my back yard) problem.  I’ll remind readers that Commissioner Day & Stonecash voted to send Preble County Landfill Leachate to Lakengren when they had the option to open up a large area along Rt.127 north of Camden to shovel ready development.  Camden was embracing the prospect of economic growth but the County Commission decided to run the pipeline in a direction that will not provide it.  A more of a “do as you say approach” is needed before preaching to the masses.

While on that subject the Landfill monthly meeting revealed the RFP’s for the forced main leachate pipeline to Lakengren will be opened April 19, 2010 at 11:30 am.  Commissioner Day mentioned a hope that leachate would be flowing through the pipeline by fall. The route will be down Camden Rd. and then Mann Rd. and is estimated at 15,270 ft.

The day’s meeting closed with an hour of Executive Session with Katie Worthington to discuss the purchase of property from the Kemp family for the farmland that is Goose Creek Crossing.

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

End 3.03 minute mark on CD – 717KB

File 2

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY

THE COUNTY AUDITOR

VIII. FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #177-10-144

RE: AUTH. PAYMENT – VARIOUS DEPTS.

B. CONSIDER APPROVAL OF RES. #178-10-144

RE: MORAL OBLIGATION – VARIOUS DEPTS.

C. CONSIDER APPROVAL OF RES. #179-10-144

RE: TRANSFER OF FUNDS – VARIOUS DEPTS.

D. CONSIDER APPROVAL OF RES. #184-10-144

RE: SUPPLE. APPROP. – $375.00 – BICENTENNIAL FUND

IX. CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A LETTER FROM THE COUNTY SHERIFF

RE: CONTRACTUAL PAY RATE INCREASE FOR DEP. SHERIFF DEAN MILLER

9  minute mark       B. CONSIDER APPROVAL OF RES. #180-10-144

RE: HONORING GENE HARSH FOR 39 YEARS AS JACKSON TWP. TRUSTEE

C. NOTE RECEIPT & CONSIDER APPROVAL OF A LEGAL AD

RE: COMBINED NOTICE TO PUBLIC OF A FINDING OF NO SIGNIFICANT IMPACT ON THE ENVIRONMENT & NOTICE OF INTENT TO REQUEST RELEASE OF FUNDS – FY09 CDBG

D. NOTE RECEIPT OF A LETTER FROM THE COUNTY SHERIFF

RE: PROMOTION OF CAPT. MIKE SPITLER TO CHIEF DEPUTY SHERIFF; ASSIGNMENT OF CAPT. JOE RENNER AS JAIL ADMINISTRATOR; & PROMOTION OF DEP. DEAN MILLER TO CAPTAIN

End 14 minute mark on cd  

11.02 minutes – 2.52 MB

File 3

9:15 A.M. – MINDY ROBBINS (GENERAL FUND FINANCIAL UPDATES)

14.75  minute mark       Sales tax came in over estimate  $425,526.60 –  last year $423,000.     She has concerns about April which is the February total.

Local government  $41,415.60  – a little shy of estimate

Salaries a little less than estimate.

17  minute mark     Connie Reimbursable FCFC Grant being used to finance OSU Extension.

22.9  minute mark     Sales tax for March of 2008 was $475,000

23.1 minute mark     David – "I was talking to one of the Commissioners in Shelby County; he said their sales tax was off 20% and they had to trim 15% from 09 going into 010."

25 minute mark      Mindy – First half better than last year.

End 27 minute mark on cd  

13.03 minutes – 2.98 MB

File 4

28.75  minute mark      

X. AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: AMENDMENT TO WORKERS COMP. CONSULTING SVS. AGREEMENT W/ COMPMANAGEMENT, INC. – RENEWAL & INCREASE TO $2,500.00 – COMMISSION

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: SUBRECIPIENT GRANT AGREEMENT W/ THE CITY OF EATON – FY09 CDBG

End  30.25 minute mark on cd  

3.21 minutes – 788 KB

File 5

9:30 A.M. – SHERIFF & TERRY SNOWDEN (TERRY’S RETIREMENT)

33.50 minute mark      Thanking of Terry for 30 years of service. Chief Deputy for last six years.

35  minute mark     Commissioner Stonecash reads proclamation to Chief Deputy Terry Snowden.

End 39 minute mark on cd  

8.52 minutes – 2.02 MB

File 6

XI. TRAVEL REQUESTS

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUEST:

A. RES. #181-10-144 – KATHY HOUSE & STEPHANIE GARRETT – CASA/GAL

B. RES. #182-10-144 – BECKY SORRELL & JEWELL GOOD – JFS   – Cost not to exceed $100

C. RES. #183-10-144 – JEWELL GOOD – JFS  Cost not to exceed $10

E. RES. #185-10-144 – NANCY GRASSMAN – JFS  Cost not to exceed $?? coughing

F. RES. #186-10-144 – DAWNA JOHN & TERESA LEYES – JUVENILE CT.   Cost not to exceed $190.48

There are a number of shopping websites which deal cialis on line devensec.com in with used desktop computers for sale.

43 minute mark     Connie – letter from City of Eaton regarding assessment meeting discussed last week.

44.5 minute mark      Connie – Katie Worthington to be in later to discuss some information about the area up by Goose Creek Crossing.

45  minute mark      One application for Building and Grounds Maintenance Supervisor position that was posted internally.

46 minute mark      EXECUTIVE SESSION TO DISCUSS THE EMPLOYMENT OF A PUBLIC EMPLOYEE

No action taken

End 48 minute mark on cd  

9 minutes – 2.06 MB

File 7

10:00 A.M. – CHILDREN SERVICES MONTHLY MEETING

Becky Sorrell & Jewell Good

49 minute mark      Becky – 80 kids in care.

59.5 minute mark      Deplorable home conditions

1 hr. 1 minute mark      Becky – "I think we have a contract with Soil & Water now. We don't have anybody placed there yet because we didn't have anybody we thought was appropriate. We got a lesser amount of supervision so we have to make sure we put somebody there that is definitely trust worthy. They won't have somebody there to watch them all the time.

End 1hr. 1.5 minute mark on cd  

13.31 minutes – 3.09 MB

File 8

***  1 hr. 2 minute mark      A "Bill" ex-President of the Senior Center comes into Chambers

Wants approval to put something on the ballot. Discrepancy with some of the taxpayers’ money. Coming to Commissioners out respect before going to the paper with letter.

1 hr. 3 minute mark      Commissioner Stonecash asks them to state their names for the record.

Paul Lindquist & Bill Poole in attendance to support Paul.  They leave three copies for Commissioners.

1 hr. 3.75 minute mark    * Meeting – traveling to Van Wert on April 6. Meet with Commissioners of that County at 2:00. Commissioners, Connie Crowell and Matt Appenzeller – President of the Preble County Chamber of Commerce.

1 hr. 5.25 minute mark      Bob "I did attend the Chamber luncheon Thursday. Also turned out to be their awards banquet…." Henny Penney top large manufacturer. Eaton Computer top small business.

1 hr. 6 minute mark      HIT Foundation – award for top nonprofit organization.

1 hr. 6.5 minute mark      Bob also attended the Friday, Eaton City meeting on the DP&L substation. Craig Springmier representing a farm owner denied access as did another. Other avenues being considered that will cost DP&L a lot more money. Ft. St. Clair mentioned

1 hr. 9 minute mark      Dave – I would think Ft. St. Clair would be too happy about that.

Bob – Ahhh.. why would you say that?  Dave chuckles.  Bob – It's the Historical Society that wouldn't be happy about it. But it's not on their property. You know we all talk economic development but when it comes time to stand up and say yeah I'm gonna help there’s the NIMBY process of not in my backyard.   WELL BOB – HOW ABOUT YOUR ABILITY TO RUN THE LEACHATE PIPELINE TO CAMDEN AND OPEN UP A LARGE AREA ON RT. 127 TO SHOVEL READY DEVELOPMENT WITH RAIL AVAILABLE??? CAMDEN LEADERSHIP WANTED IT AND PREBLE COUNTY WOULD HAVE HAD MORE POTENTIAL AREAS (WITH RAIL) AVAILABLE FOR DEVELOPMENT.

1 hr. 10.5 minute mark      Dave – questions use of county property behind Eaton High School that has potential for sale and different use at some future date.

1 hr. 11.5 minute mark      Bob – Going down 732 I'm told there is not enough right away. Anchors would take up to much space.

Dave – Oh then they would be out in our field is what you are saying.

Bob – their looking for 50 ft. right of way.  Neaton would like to have one of their companies brought up from Mexico for expansion but the family that owns the farm did not want to sell the farm.

1 hr. 14.5 minute mark      Dave –  "I did talk to Don — the other day and relayed some of our questions and concerns and I asked him what if he received the $12,000 with the commitment that we could transfer a portion of his money next year.. The first of January like we do some folks. He said -yeah he doesn't see what a problem that would be. But I still said but you know with ahm ahh with them trying to come up with this $26,000, I said it was umm.. pretty tough when he was trying to take it out of the budget you know when ahh this could be a problem but come back to us and tell us what you think about that… so."

Chris – So you didn't get an answer?

Dave – No well no I didn't want to; I wanted him to be able to talk to some of the other guys. That's part of the problem we had here, I told him we got several different answers and directions. He's gonna get back with us.

1 hr. 16.25 minute mark      Bob – The landfill. Dave on Dayton Business Journal wanted information on the request for RFP's on gas at the landfill.

1 hr. 20 minute mark     Bob on some building "up there" and emails they have been getting.

1 hr. 23 minute mark     Bob – talking about people having been dismissed.

BREAK TAKEN FROM 1 hr. 23.5 – 1 hr. 29.75 minute mark on cd.

End 1hr. 23.5  minute mark on cd  

22.01 minutes – 5.04 MB

File 9

1 hr. 32 minute mark     Tom Barnes got his letter back from PERS and it was a "NO". He told the commissioners that they would have to put up with him a little bit longer until he got it sorted out.

11:00 A.M. – LANDFILL MONTHLY MEETING

1 hr. 33.5 minute mark     Meeting begins

Tom – tonnage was down.

1 hr. 34 minute mark     Steve Simmons – "You know what? I was just thinkin of something that you all may or may not know but a Lakengren they went around to property owners and they Lakengren people selected or elected to start picking up their own trash and not use Rumpke or Preble Disposal. So, I don't know when all that is going to happen but of source you know with our resolution it should all have to come with the Preble County Landfill no matter what but..  That's just more of an FYI than anything else."

Tom – I heard May 1.     I heard June 1.

1 hr. 39 minute mark     Snow – run-off & Leachate discussion

1 hr. 40 minute mark     Leachate force main RFP's – Scheduled to be opened – APRIL 19 at 11:30

1 hr. 41.4 minute mark     Tom – "Overall how long do you think this process will take by the time reviews, RFQ's and then strike an agreement on price and get a contract?

Steve or Kyle – it won’t take long.

1 hr. 41.5 minute mark     Bob – "How far is this?"

Kyle – 15,270 ft. give or take.

Tom – "Actually the route coming off of the landfill over Camden Rd. I think is a little ahh undetermined at this point. We got some streams."

Kyle – "We basically on that map just took the general location of where those tanks will be and followed the property line out to Camden Rd. And then down Mann. It’s nothing that is set in stone it’s just a general idea of so people know what they are getting themselves into."

1 hr. 43 minute mark     Tom – Certification review is still underway.

1 hr. 46 minute mark     Cutting into old liner this summer. New slope requirements in 2003.

1 hr. 48 minute mark     New PTI and vertical expansion removed the clause that had grandfathered in the old work.

End 1 hr. 50 minute mark on cd  

26.32 minutes – 6.07 MB

File 10

1 hr. 54 minute mark     Wetlands

1 hr. 54.5 minute mark     Chris Day – I would hope that we are pushing leachate out of there not by truck by fall.

1 hr. 56 minute mark     Excavator replacement and equipment replacement schedule. Purchase was put off last year and probably cannot be afforded this year. Loader is pushing 7000 hrs.

2 hr. 1 minute mark     Open mechanic position with John moving up. Tom wants to advertise internally. May lead open a service workers position.

2 hr. 5 minute mark     Sewer district number 2

2 hr. 10.5 minute mark     Sewer district 3 no major events

2 hr. 11 minute mark     Sewer district 2   pump issue last week

2 hr. 15 minute mark     Bryce Creek Bridge weight limit being dropped from 18 ton to 4 ton

End 2 hr. 16.2  minute mark on cd  

26.14 minutes – 6 MB

File 11

2 hr. 15 minute mark      Katie Worthington "I sent an email to Mr. Clark well actually I spoke on the phone with Mr. Clark, Mr. Kemps representative (Goose Creek). We just some discussions we need to have, yes we do. Under 121.22G2.  

2 hr. 17 minute mark      EXECUTIVE SESSION TO DISCUSS POSSIBLE PURCHASE OF PROPERTY

  NO ACTION TAKEN.

2 hr. 18 minute mark      Katie – "Were we in for an hour? Wow sorry"

ADJOURN

End 2 hr. 19.6  minute mark on cd  

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