File 2 has the commission being notified by Children’s Services of an expected cash shortfall early in 2014. A figure of $118,000 to cover that shortfall is mentioned as property taxes disbursement will not come in until March. Also covered in this meeting was Preble County ranking at the second highest level for opiate detection in pregnant mothers. Some of that could be tied to prescribed drugs but my thought is that same argument could also be applied to other areas of the state that scored lower.

File 4 had Mayor Wagner and Brad Collins into request that the commission consider gifting some ground for a top notch soft ball facility. Two areas were mentioned; the first is about 20 acres close to Van Crest and the current soccer fields and the second is acreage on Camden Rd. over by Ft St. Clair and adjacent to the new Eaton Schools facility.

The need is for 17 – 20 acres of land that would house four softball fields, rest rooms and concessions. The whole facility is to be very well done – first class.  There is a donor who has committed a figure that sounded like a million dollars (listen to the audio) to the project. This would be a county wide facility but the City of Eaton would handle maintenance. This facility is envisioned as attracting tournaments. Commissioner Wesler wondered where they would stay – Hueston Woods.  Luckily someone mentioned the Fairfield Inn and Golden Inn.  Dave has long wanted a new hotel built in Eaton.  The thing is that if there were enough lodging room nights available in Eaton a hotel would have been built by now. More events that would provide demand are needed and this could be one very good way of providing additional demand. Another would be more focus on the Fairgrounds as a means to do so. There was no name of the donor mentioned but there was some consideration of going into executive session to discuss the topic. The Commission did not do so as Denise Robertson was absent but will probably do so in the near future.  The Mayor stated the hope is that the project will be “moved on” by spring 2014.

The commission has previously set the precedent of gifting property for economic development purposes and the caliber of this proposed facility should have it considered an economic development tool.  Someone is willing to put up the money to build it and that does not happen in every community.  It is not the complete economic development answer but it could be one more reason for people to visit Preble County and spend money here.

An obvious commission question might be; is there a tournament or tournaments that this facility may already be expected to attract once it is built or does the search for tournaments begin after it is built? Someone has made an extremely generous offer and the city seems ready to go and agreeable to picking up the maintenance. This happened on a day when Children’s Services hit them up for another unexpected $118,000 so the commission could think of selling land instead of giving it away. 

Your county commissioners can be reached at 456-8143

Preble County Commissioners

October 28, 2013

Two Commissioners in attendance

Denise Robertson absent

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE OCTOBER 23, 2013 REGULAR SESSION MEETING

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

3 minutes – 701 KB

File 2

JOB & FAMILY SVS. & CHILDREN SVS. MONTHLY UPDATE

Children's Services Report  

112 Current cases.

6 new cases in September & closed 8 cases.

40 youth have been in care for over 12 months.

$142,536.12 on youth placement for September.

7 Minute mark    Need for more money expected at beginning of 2014 with a projected deficit of $56,000.

County currently funding at a rate of $256,324. Connie shows the funding at $269,455.

Discussion on funding level.

County provided $176,753 in funding last December (2012).

Listen to the audio as there are a lot of numbers being mentioned.  

Wanting $118,000.

17.75 Minute mark    JFS Report

273 cash recipients for September.  

5252 food stamp recipients.

24 Minute mark   Commissioner Wesler on parents not doing their jobs.

26 Minute mark   Preble County – high opiate use of pregnant mothers. Could also be prescribed drugs causing issue.

27 Minute mark   EXECUTIVE SESSION TO DISCUSS THE EMPLOYMENT OF A COUNTY EMPLOYEE AND DISCIPLINE OF A COUNTY EMPLOYEE

Exit no action taken.

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29 minute mark on cd  

26 minutes – 5.95 MB

File 3

FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #593-13-163

RE: TRANSFER – VARIOUS DEPTS.

B. CONSIDER APPROVAL OF RES. #594-13-163

RE: AUTH. EXPENDITURE – $5,500.00 FOR THE GRINDING & DISPOSAL OF THE BRUSH PILE AT THE LANDFILL – LANDFILL

C. CONSIDER APPROVAL OF RES. #595-13-163

RE: AUTH. EXPENDITURE – $5,275.00 FOR TREE & STUMP REMOVAL ON THE GROUNDS AT THE HEALTH DEPT. – BLDG. MAINTENANCE

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF AN EXECUTED AMENDMENT

RE: AMENDMENT #1 TO THE STAFFING PROPOSAL AGREEMENT W/ THE PREBLE CO. DEVELOPMENT PARTNERSHIP – COMMISSION

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: SERVICE FEE SCHEDULE AGREEMENT W/ U.S. HEALTHWORKS MEDICAL GROUP OF OHIO – $1,600.00 – ENGINEER

32.5 Minute mark   Commissioner Wesler – Anything else Connie?

Connie – You know we have talked about further clarifying the portion of our zoning resolution where it discussed the rear yard – measuring the rear yard. Do you remember that? ….

36.5 minute mark on cd  

6.31 minutes – 1.49 MB

File 4

MAYOR WAGNER & BRAD COLLINS – COUNTY OWNED PROPERTY

Donor for a Family Softball Complex looking for acreage. Two areas; first is 20 acres close to Van Crest off of Lexington – Park Avenue now and second is acreage on Camden Rd by Ft. St. Clair property. Asking for consideration of transfer (gifting) of property. Would be a four field complex.

38.3 Minute mark   Donor came forward ? dollars?? sounded like a million.

Would be the Preble County Softball complex.

Camden Rd. property is adjacent to the school complex. Would need to be annexed. 56 – 60 acres next to Fort.

Park Avenue involves 21 acres.

Needs 17 – 20 acres.Would have four fields, rest rooms and concessions – very well done. Donor wants it to be well done – first class. Donor is envisioning tournaments from all over to come in. Economic boost.

44 Minute mark   Discussion on gifting vs. selling.

Discussion on going into Executive Session without Denise present.

David asks how soon they are wanting to move on it. The reply was that their impression was "she" was wanting to move on it by spring.

Commission will meet with Denise in Executive session.

County park but City of Eaton will take care of all the maintenance.

49.75 minute mark on cd  

13.19 minutes – 3.04 MB

File 5

Commissioner Wesler – Anything else?

Connie – I have a letter to the Payroll Clerk regarding John W. Ferguson's probationary rate adjustment. $11.88 per hour.

Short discussion on Commissioners Ball.

ADJOURN

54.4 minute mark on cd  

4.35 minutes – 1.04 MB