Preble County Commissioners

February 13, 2013

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE FEBRUARY 6, 2013 REGULAR SESSION MEETING.

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR ON FEBRUARY 15, 2013.

3.01 minute mark on cd  

3.01 minutes – 708 KB

File 2

2ND PUBLIC HEARING – PREBLE CO. 5-YR CONSOLIDATED PLAN

Bill Hutton and Mary Bullen representing the HIT Foundation.

Extended discussion on topics and requested changes.

15 Minute mark   After meeting discussion on issue.

31 minute mark on cd  

28 minutes – 6.41 MB

File 3

MINDY ROBBINS – GENERAL FUND UPDATE

I picked the audio file up on Wednesday and forgot to ask for Mindy's report.

Extended discussion on new software for Auditor's office as the current is from 1999 – lack of updates and trouble finding equipment that operate with it.

46 minute mark on cd  

15 minutes – 3.44MB

File 4

FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #150-13-159

RE: AUTH. PAYMENT –BLDG. MAINTENANCE ($4,596.00); 9-1-1 ($6,000.00); FELONY SUBSIDY ($6,250.00); BUREAU OF INSPECTION ($1,968.00); GIS ($2,800.00); LAND USE MANAGEMENT ($264.00)

B. CONSIDER APPROVAL OF RES. #151-13-159

RE: MORAL OBLIGATION – VARIOUS DEPTS.

C. CONSIDER APPROVAL OF RES. #152-13-159

RE: TRANSFER OF FUNDS – VARIOUS DEPTS.

D. CONSIDER APPROVAL OF RES. #153-13-159

RE: AUTH. EXPENDITURE – $7,140.00 FOR THE PURCHASE OF GUARDRAIL MATERIALS – ENGINEER

E. CONSIDER APPROVAL OF RES. #154-13-159

RE: AUTH. EXPENDITURE – $8,420.00 FOR THE PURCHASE & INSTALLATION OF EMERGENCY LIGHTING & SAFETY EQUIPMENT, CONSOLES & PARTITIONS FOR A THIRD NEW SHERIFF CRUISER

49 Minute mark     Dave mentions having talked to a Commissioner from Meigs County and bringing up that Preble County had given Meigs a used Sheriff's Cruiser a few years ago. Meigs County is still using that cruiser.

F. NOTE RECEIPT OF A COURT ENTRY FROM JUVENILE COURT

RE: COLLECTION OF COURT COSTS – SPECIAL FUNDS PROBATE MAGISTRATE FEES

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A LETTER FROM JEANNE CREECH, COUNTY RECORDER

RE: PROBATIONARY RATE ADJUSTMENT FOR SHERRY A. HURST $14.50 per hour.

B. NOTE RECEIPT OF A REPORT FROM THE SHERIFF’S OFFICE

RE: MONTHLY JAIL REPORT FOR JANUARY 2013

Average daily count was 65.

6511 meals served.

C. NOTE RECEIPT OF A LETTER FROM SHERIFF SIMPSON

RE: NEW HIRE OF ELISA WEBER AS JAIL NURSE  $15 per hour.

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: AGGREGATE PURCHASE AGREEMENT W/ SHAMROCK MATERIALS – $2,000.00 – ENGINEER

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: PLANNING COMMISSION MEMBER PERSONAL SVS. CONTRACT W/ STANTON GARRETT – $600.00 – LAND USE MANAGEMENT

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: ZONING COMMISSIONS SECRETARY & STENOGRAPHER PERSONAL SVS. CONTRACT W/ JOAN MOORE – $3,600.00 – LAND USE MANAGEMENT

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: RURAL ZONING COMMISSION PERSONAL SVS. CONTRACT W/ DANIEL HAYS – $600.00 – LAND USE MANAGEMENT

E. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: PLANNING COMMISSION MEMBER PERSONAL SVS. CONTRACT W/ NATHAN KRAFT – $600.00 – LAND USE MANAGEMENT

F. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: PLANNING COMMISSION PERSONAL SVS. CONTRACT W/ CYNTHIA ASHWORTH – $600.00 – LAND USE MANAGEMENT

G. NOTE RECEIPT OF AN EXECUTED AGREEMENT

RE: ANNUAL MAINTENANCE SVS. (NEW CONSTRUCTION) AGREEMENT W/ APPRAISAL RESEARCH CORP. – $18,300.00 – REA

H. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: MICROFILM STORAGE & DUPLICATION SVS. AGREEMENT W/ MONTGOMERY CO. MICROFILM BOARD – $4,000.00 – MICROFILM

TRAVEL REQUESTS

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #155-13-159 – BUTCH HIDEBRAND, DAVE KRAZL & MATT VENABLE – ENGINEER Cost not to exceed $30

B. RES. #156-13-159 – CHRIS WASHINGTON – CERT. OF TITLE Cost not to exceed $90

C. RES. #158-13-159 – MICHELLE DAVIS – TASC Cost not to exceed $460

For quick cialis on line find out now results of this medicine, always consume this tablet with water never with alcohol or any other medicine made of Sildenafil citrate works in 30 minutes.

D. RES. #159-13-159 – TERRY PENDERGRAFT, JANIE NORRIS, MELISSA COBB – VETERAN SVS.Cost not to exceed $30

E. RES. #162-13-159 – DAWNA JOHN – JUVENILE CT. Cost not to exceed $110

57.5 minute mark on cd  

11.31 minutes – 2.63 MB

File 5

2ND PUBLIC HEARING – BUILDING & ZONING FEE MODIFICATION

A. CONSIDER ACTION ON RES. #157-13-159

RE: MODIFYING THE PREBLE CO. BUILDING & ZONING FEE SCHEDULE TO INCLUDE ADDITIONAL COSTS FOR VIOLATIONS

Chad mentions that in the last 12 to 15 months the doubling of the fees would have impacted probably 6 people. Dave claims that if they don't raise this tax that next year there might be 15 people because there is no penalty. Dave neglects to consider that this fee has been the same since 2006 and it the county is at six.

Chris Day and David Wesler vote to raise fee 100%. Denise Robertson votes no – I agree with Denise.

1 hr. 3 minute mark on cd  

5.31 minutes – 1.26 MB

File 6

Discussion on other issues for a State of the County presentation.  

1 hr. 14 Minute mark    Discussion on transfer of the Economic Development Department to the Preble County Development Partnership. Payments from the county to the Partnership of $22,000 per quarter.  This issue needs to be settled before the issue of PERS is settled by the state.

Discussion on Farm sales in 2012.

1 hr. 17 Minute mark    Moving Ohio Forward Grant discussion and possibly adding three more properties.

1 hr. 19 Minute mark    Chart of savings on county buildings from electric aggregation.

1 hr. 23 Minute mark    Insurance grant for $9,424.80

1 hr. 27.25 minute mark on cd

24.15 minutes – 5.55 MB

File 7

JANE LIGHTNER– BRIDGES, BIKES & BLUES EVENT

Revised application for use of the courthouse – the music.

I recommend listening to this audio file so that you can have a better understanding of the topic.

City of Eaton approved the Beer Garden.

1 hr. 29.5 Minute mark   Mary Bullen – It presents a real positive view of Preble County… Encourages the commission to leave the area of the courthouse open to those who have purchased beer.   

1 hr. 31 Minute mark    Jane Lightner – The Ohio Bureau of Liquor Control requires the drinking area to be fenced in. Explains how they allow drinking at the Historical Society.  Later mentions 16 acres covered.

City of Eaton Policeman will be required to patrol the Beer Garden area – minimum of two on patrol.

1 hr. 51.75 minute mark on cd  

24.31 minutes – 5.61 MB

File 8

COUNTY ENGINEER MONTHLY MEETING

 NOT REVIEWED

2 hr. 1.75 minute mark on cd  

10 minutes – 2.29 MB

File 9

2 hr. 6.75 Minute mark    Discussion on State County Commission meeting held previously in Columbus.

RECESS FOR LUNCH

2 hr. 11.3 minute mark on cd  

9.42 minutes – 2.22 MB

File 10

KESSLER – UPDATE ON BROADBAND PROJECT

Worth a listen.

For history on this issue: http://www.citizensforpreblecounty.com/news/?s=French&x=27&y=9

2 hr. 14 Minute mark   50 – 75 towers needed in Preble County.

Rural areas. 2 – 5 MB service.

2 hr. 19.5 Minute mark   Anticipates two years until completion in Preble County.

2 hr. 20.5 Minute mark   Mentions using communication towers from Sheriff's department.

2 hr. 27.75 minute mark on cd  

16.21 minutes – 3.74 MB

File 11

Note receipt of approval by signing and amendment: Southwest Ohio Title Agency – Prosecutor's Office.

Travel Request 163 – Authorizing Shawnda Combs to attend the Fairfield County Chamber of Commerce February 15. to review their Agricultural plan.

2 hr. 29 Minute mark   Courthouse plaza use application:  Bridges Bikes & Blues and Music Festival.

2 hr. 31 Minute mark    PREBLE CO. SOLID WASTE & LANDFILL MONTHLY MEETING  

Extended discussion and worth a listen.   HB 592 Bill discussion. Consolidation will happen, don't know what it will look like at this time.

Local authority for solid waste districts will be eroded.

2 hr. 37.7 Minute mark    Randy Gilbert on Lakengren's curbside recycling program. Attended Monday evening meeting – 40 – 50 people attended.

2 hr. 51 Minute mark   Dave Wesler talked to Mike Allen.

2 hr. 57.75 Minute mark   Tire Scholarship $500 to a Preble Shawnee student.

3 hr. 2.5   Minute mark    Landfill Report

January tonnage is up from last year and February is looking good as well.

Facility up near Henny Penny was demolished.

3 hr. 6.5   Minute mark    Scale program package first week of March.

3 hr. 18.25 minute mark on cd  

50.3 minutes – 11.5 MB

File 12

Resolution 164

Cell tower email complaint from resident. Tower has been since 1998.

ADJOURN

3 hr. 22.3 minute mark on cd  

4.06 minutes – 962 KB